Public Meeting Minutes: July 16, 2012 at 5:30 PM - Work Session and Regular Meeting of the Board of Education

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July 16, 2012 at 5:30 PM - Work Session and Regular Meeting of the Board of Education Minutes

July 16, 2012 at 5:30 PM - Work Session and Regular Meeting of the Board of Education
I. Call To Order - Work Session- Administration Building
II. Board Work Session
II.A. Discussion Convocation/Burger Bash
Discussion:  The Burger Bash will be on August 8 at at the high school. The welcome back meeting will begin at 10 a.m. with the burger bash starting around 11:30 a.m. Dr. Loeffelholz encouraged all to attend and help with the Burger Bash.
II.B. Discussion Board Retreat
Discussion:  The board retreat will be on July 26 beginning at 4 p.m. and will cover the strategic plan and new buildings.
II.C. The Discoverer Way Presentation
Discussion:  Mark Brown and a number of CHS coaches provided information about The Discoverer Way. Eight core attributes are involved and roles are assigned to all involved. The overall goal of The Discoverer Way is to prove every student a solid foundation of character. Loeffelholz, Curry, Dostal, and Goss responded to the presenters, reinforcing points of the presentation.
II.D. Presentation by Steve Woodside
Discussion:  CHS Principal Steve Woodside presented the board with a flag that was carried in the cockpit of his son’s F-15E Strike Eagle on missions over Afghanistan in support of Operation Enduring Freedom. The flag was sent by Air Force Captain Darren Woodside, who flew an F-15E Strike Eagle, while a member of the 48th Flying Wing at Lakenheath AFB, England from 2009-11 (CHS Class of 2001).
II.E. Executive Session
Discussion:  The board went into executive session to discuss real estate and personnel.
III. Dinner at Administration Building - No business will be discussed.
Discussion:  The Board reconvened at 7:00 p.m.
IV. Special Hearing for the purpose of receiving public input on Columbus Public Schools' Student Fees Policy - Policy 504.18, Regulation 504.18R1, and Exhibit 504.18E1
Discussion:  Hearing on Board Policy 504.18, Regulation 504.18R1, and Exhibit 504.18E1 was opened at 7:00 p.m. Hearing closed at 7:01 p.m. No one spoke at the Special Hearing.
V. Call to order - Board Meeting
VI. Pledge of Allegiance and Roll Call
VII. Open Meeting Notice of Posted Law
VII.A. President insures that all can hear the proceedings
VIII. Mission Statement
Discussion:  Mike Goos read the Mission Statement.
IX. Open Forum
X. Recognitions
Discussion:  None
XI. Consent Agenda
XI.A. Appointments by the Board of Education for the balance of the 2012 calendar year.
XI.A.1. a. Appointment of Secretary - Dave Melick b. Appointment of Signatory of the District for the purpose of Federal Funds - Dave Melick c. Appointment of Signatory for the School Lunch Account - Dave Melick
XI.B. Approval of Minutes for the meeting of June 11, 2012
XI.C. Certified Personnel Action
XI.D. Classified Personnel Action
XI.E. Substitute Teacher Compensation 2012-2013
Discussion:  Substitute Teacher Compensation will increase 3%.
XI.F. Professional Travel Report
XII. Items removed from the Consent Agenda
XIII. Financial Reports
Discussion:  The revenue is at 96.5 percent, which is about where it should be; but there are other reimbursements waiting to be received. The expenditures summary is also typical of what a district should see being at 81 percent.
XIV. Special Administrative Functions
XIV.A. Columbus Public Schools' Student Fees Policy - Policy 504.18, regulation 504.18R1, and Exhibit 504.18E1
XIV.B. Revised Policy 606.06, Acceptable Use of Computers, Technology, and the Internet and New Exhibit 606.06E1, Addition to Employee Code of Conduct, Appendix 1, 2, and 3
Discussion:  Dr. Loeffelholz said the big changes are the district is now required to educate students and staff on acceptable use and is also required to filter and monitor usage. Social networking has also been added.
XIV.C. Trane Scheduled Service Agreement
Discussion:  Executive Director of Technology/Operations Leonard Kwapnioski said the Trane contract was reduced by almost $60,000 overall but $20,000 was put back into an agreement with CMl.
XIV.D. Proposed Concert Choir Excursion to Branson, Missouri
Discussion:  Dr. Loeffelholz said groups must get approval a year in advance for trips. Students will raise the funds for the trip.
XIV.E. Proposed Close-Up Trip to Washington D.C.
XIV.F. Revised Policy 403.01, Release of Employee Information and New Exhibit 403.01E1, Employee Information Release Form
XIV.G. Revised Policy 503.01, Compulsory Attendance
Discussion:  Dr. Loeffelholz said the biggest part is the kindergarten assessment. He said this is the first year kids must be five by August 1 to attend kindergarten. Students who turn five on or after August 1 can request to take an assessment. He said the other changes involve early withdraw. He said parents must file a signed notarized release form with the Commission of Education and an exit interview must be conducted. He said at this exit interview, the parents must present evidence that they are the legal guardians of the child.
XIV.H. Revised Policy 503.04, Excessive Absenteeism and Revised Regulation 503.04R1, Excessive Absenteeism Report
Discussion:  The biggest change is it is now 5 approved or unapproved absences per quarter based on an hourly equivalency. He said if a student is absent because of a school activity this doesn’t count against him or her. Dr. Loeffelholz said a principal can excuse a child for a doctor’s appointment, but there must be documentation from the doctor’s office. Dr. Loeffelholz said the idea is to be proactive and try to keep kids in school.
XIV.I. Rescind Policy 705.02, Usage Fees, Admissions and Royalties, Exhibit 705.02E1, Contract for Use of CPS District 71-0001, Regulation 705.02R1, Community Use of Buildings and Grounds, Regulation 705.02R2, Community Use of Buildings and Grounds, and 705.02R3, Community Use of Buildings and Grounds
XIV.J. Real Estate Agency to Provide Service for CPS District
Discussion:  There were two companies, Home Real Estate and ReMax Real Estate Services, that submitted items. He said 50 percent of the score was based on the fee, 30 percent based on experience and qualifications and 20 percent based on marketing. He said ReMax had more of a plan in place and asked for a 4 percent commission.
XV. Superintendent's Report
Discussion:  Dr. Loeffelholz reported on the portables that most of the painting is done, ramps will be finished this week, and power will be connected in the near future. Carpets are being cleaned and will be reattached to the floors. Handrails will be installed next week. CMS options are still under investigation. Additional calculations will be attached to the downtown site. Community listening meetings will be scheduled to share factual information and gather public comment. The focus for 12-13 will be team, collaboration, and trust. These will be emphasized in the opening convocation. Dr. Loeffelholz also discussed administrative team meetings. A PLC conference was held in Denver recently. Comments from participants were received by the board. Thirty-one attended this year, board member Theresa Seipel included. Dr. Romshek indicated those in attendance expressed greater understanding after hearing from the professionals in PLC's. Teams are stronger than individuals, we need to continue to use data, and we need to work on our culture as it is an area we can directly impact. Seipel reported that she hoped the groups' enthusiasm would carry over into the new school year. She asked other board members to support PLC in the CPS. Doug Kluth addressed the power of having staff members be involved in this initiative. Mike Mattos, one of the summer presenters, will be doing training at CPS in September. Loeffelholz indicated this would be a continuing improvement action plan in upcoming years. Robert Hausman reported that even though attendance at national conferences is costly, the ability to hear the experts is powerful for CPS staff. Kwapnioski commented on the auditorium improvements and how much better the stage and other areas look. Lighting and sound upgrades will begin next week. The foundation will provide significant funding toward improvements.
XVI. Board Sharing
Discussion:  Mr. Curry liked the Discoverer Way presentation.
XVII. Executive Session
Discussion:  No Executive Session held.
XVIII. Adjourn
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