Public Meeting Minutes: August 13, 2012 at 5:00 PM - Work Session and Regular Meeting of the Board of Education

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August 13, 2012 at 5:00 PM - Work Session and Regular Meeting of the Board of Education Minutes

August 13, 2012 at 5:00 PM - Work Session and Regular Meeting of the Board of Education
I. Call To Order - Work Session
II. Board Work Session
II.A. Set Budget Hearing Date
Discussion:  The budget must be set by Sept. 20, and the next meeting is Sept. 17. Superintendent Dr. Troy Loeffelholz said he anticipates holding the hearing that evening. The final piece of the budget, tax evaluations, will come in on August 20.
II.B. Bond Research
Discussion:  Dr. Loeffelholz and the board discussed the four options to consider for facility improvements. 1. 5-8 Middle School at Discoverer Site 2. 6-8 Middle School at Discoverer Site 3. 9-12 HS at Discoverer Site and Renovation at old HS for MS students. 4. 6-8 Middle School at downtown site. Ramifications of each issue were discussed as it relates to all other sites.
II.C. Executive Session
Discussion:  There was no executive session.
III. Dinner at Administration Building - No business will be discussed.
IV. Call to order - Board Meeting
V. Pledge of Allegiance and Roll Call
VI. Open Meeting Notice of Posted Law
VI.A. President insures that all can hear the proceedings
VII. Mission Statement
VIII. Open Forum
IX. Recognitions
Discussion:  None
X. Consent Agenda
Discussion:  All consent items were addressed by Dr. Loeffelholz. Extra-Duty assignments as well as approval of the Foundation Board of Directors appointment were voted on.
X.A. Approval of Minutes for meetings of July 16 and 26, 2012
X.B. Certified Personnel Action
X.C. Classified Personnel Action
X.D. Approval of School District of Columbus Foundation Board of Directors for an additional term, Brian Christensen, Tom Bernstein, Bud Fleischer, Jim Stecker, and Francis Kuehler
X.E. Extra-Duty Assignments
X.F. Professional Travel Report
XI. Financial Reports
XII. Special Administrative Functions
XII.A. Revised Policy 403.01, Release of Employee Information and New Exhibit 403.01E1, Employee Information Release form
Discussion:  The policy allows for information to be released to an employee who has applied for credit without written approval. However, there must be a written form if the information is to be released to a prospective employer.
XII.B. Revised Policy 503.01, Compulsory Attendance
Discussion:  Only minor changes were made.
XII.C. Revised Policy 503.04, Excessive Absenteeism and Revised Regulation 503.0R1, Excessive Absenteeism Report
Discussion:  Dr. Loeffelholz said a year ago the county attorney became more involved in truancy cases and now it has been revised. Under the revision, every hour a student is not in attendance counts towards absences. He said a letter is still sent at 5 days gone, 10 days gone and 15 days gone with notice going to the county attorney.
XII.D. Revised Policy 506.07, Fund Raising Activities and New Exhibit 506.07E1, School Fund Raising Application
Discussion:  Dr. Loeffelholz said this will clean up the general guidelines and set criteria for fundraising. He said it also re-enforces the need for general good accounting practices. Dr. Loeffelholz said this may be a way for sponsors to think if they really need to do a fundraiser. Foundation Executive Director Jessica Kuehler said this policy helps makes a distinction between student organizations fundraising and outside groups raising money (like PTO etc.). She said it also addresses charitable giving.
XII.E. Rescind Regulation 506.07R1, Solicitation Drives
XII.F. New Policy 506.50, School-Supporting Organizations
Discussion:  He said as budgets get tighter, these groups will play more of a role, but they also must be in conjunction with the Foundation. Jessica Kuehler said the idea is to streamline the process for everyone involved and for the umbrella organizations to support each other. She said the idea is to treat all organizations as a whole. There will be a calendar so groups will know when others are holding fundraising events.
XII.G. Acceptance of Gifts/Donations
Discussion:  Motion by Theresa Seiple second by Ken Curry to accept the CPS Foundation contribution for CHS Cheerleading supplies for $121.26. Motion carries. Dr. Loeffelholz said the board must accept all gifts.
XII.H. New General Vehicle Maintenance Contract
Discussion:  Approval of the general vehicle maintenance contract with Steve Seipel for one year. Motion carries with Theresa Seipel abstaining.
XII.I. Liability Insurance
Discussion:  The board approved the CPS Administration permission to obtain liability insurance for all buildings, ground, equipment including Workman’s Comp for the district not to exceed $280,000. Motion carries.
XII.J. High School Storage Building
Discussion:  The cost will not exceed $12,000. Kwapnioski said Craig Post’s trades class is building the structure and most of the work is being done in-house. He said when the storage spaces at the high school have now been filled.
XII.K. Discoverer Addition Design Contract
Discussion:  This item was removed from the agenda.
XII.L. Board Goals for 2012-2013 School Year
Discussion:  The board approved the goal for this upcoming year: Board Goal #1: Students in Columbus Public Schools will improve literacy skills in one or all of reading, writing, numerical literacy as designated by building. Board Goal #2: Develop a 10 to 20 year facility plan with the assistance of the community to meet the needs of the District’s programs for educating students.
XII.M. Future Facility Building Option Fee Propoasl
Discussion:  The board voted to approve the fee proposal from RVW/BCDM for facility building options A, B, C and D. Motion carries. Motion by Alan Dostal second by Ken Curry to amend the fee proposal for A, B, and C facility building options and for the superintendent to negotiate the price on option D with RVW/BCDM.
XIII. Superintendent's Report
Discussion:  Dr. Loeffelholz discussed the convocation, kindergarten enrollments, and closed sections in the district. He also informed the board that he will discuss the ReMAX proposal for the Discoverer Addition with the facility committee of the board.
XIV. Board Sharing
Discussion:  Dostal said he would like to recognize Dr. Loeffelholz’s leadership skills. He said he did an excellent job of engaging the staff at the convocation. Curry agreed with Dostal.
XV. Executive Session
Discussion:  There was no Executive Session.
XVI. Adjourn
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