Public Meeting Minutes: July 17, 2017 at 7:00 PM - Regular Meeting

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July 17, 2017 at 7:00 PM - Regular Meeting Minutes

July 17, 2017 at 7:00 PM - Regular Meeting
I. Board Meeting
I.A. Call to Order
I.B. Roll Call of Board
I.C. Pledge of Allegiance
I.D. Notice of Open Meeting Posted
I.D.1. President insures all can hear proceedings
I.E. Mission Statement
Discussion: 

Doug Willoughby read the Mission Statement.

I.F. Opportunity for Public to be Heard
Discussion: 

No one addressed the board.

I.F.1. Adjourn
Discussion: 

The board adjourned at 7:04 p.m. and went into a special hearing.

I.G. Board Special Functions
I.G.1. Hearings
I.G.1.1. Special hearing for the purpose of receiving public input on Columbus Public Schools' Student Fees Policy -Policy 504.18, Regulation 504.18R1, and Exhibit 504.18E1
Discussion: 

The board adjourned the special hearing at 7:06 p.m.

Attachments:
I.G.2. CHS Student Handbook 2017-2018
Attachments:
I.G.3. CHS 2017-2018 Activities Handbook
Attachments:
I.G.4. CHS Fees and Admission Prices for 2017-2018
Attachments:
I.G.5. Second and Final Reading of Policy 303.09 School Administrator Residency
Discussion: 

The superintendent will add language about extending the year deadline to be moved in district if the house sale has not closed or construction is not finished.

Attachments:
I.G.6. First Reading of Policy 203.01 Board Organizational Meeting
Attachments:
I.G.7. First Reading of Policy 203.06 Board Committees
Attachments:
I.G.8. First Reading of Policy 203.07 Board Advisory Committees
Discussion: 

The board advisory committees will have a completion date when the committee will end.

Attachments:
I.G.9. First Reading of Policy 204.01 Regular Board Meetings
Attachments:
I.H. Recognitions
Discussion: 

There were no recognitions.

I.I. Items to be removed from the Consent Agenda
Discussion: 

Items M4b and M4c were removed from the consent agenda for separate voting.

I.J. Consent Agenda
I.J.1. Approval of Minutes
Attachments:
I.J.2. Financial Reports M2, M3, M4a
Attachments:
I.J.3. Financial Report M4b
Attachments:
I.J.4. Financial Report M4c
Attachments:
I.J.5. Financial Report M5
Attachments:
I.J.6. Certified Personnel
I.J.7. Classified Personnel
I.J.8. Professional Travel
Attachments:
I.J.9. Adoption of Board Norms and Goals for 2017-2018
Attachments:
I.K. Acceptance of Gifts/Donations
Attachments:
I.L. Business Operations and Human Relations
I.L.1. Policies
I.L.1.1. Second and Final Reading of Policy 802.06 Unpaid Meal Policy
Attachments:
I.L.1.2. First Reading of Policy 403.06 Employee Outside Employment and Tutoring
Attachments:
I.L.1.3. First Reading of Policy 406.01 Certification
Attachments:
I.L.1.4. First Reading of Policy 406.07 Assignment of Duties
Attachments:
I.L.1.5. First Reading of Policy 406.09 Evaluation of Teachers
Attachments:
I.L.1.6. First Reading of Policy 406.10 Probationary Certified Employees
Attachments:
I.L.1.7. First Reading of Policy 406.12 Permanent Certified Employees
Attachments:
I.L.1.8. First Reading of Policy 406.13 Student Teachers
Attachments:
I.L.1.9. First Reading of Policy 409.01 Professional Growth and Training
Attachments:
I.L.2. Administrative Functions
I.L.2.1. Approval of Surplus Property
Discussion: 

Executive Director of Business Operations and Human Relations Dave Melick said many of the items listed by Emerson are broken and do not work. There are several pages of items from CMS ranging from electronics to physical education and health items that are not being used. He said the CMS items will be sold at the auction, and if they are not purchased, they will be scrapped.

Attachments:
I.L.2.2. Professional Performance Model Approval
Discussion: 

The Professional Performance Model is is the result of two years of work by a committee. The current model that is being used was established in 2002, and it has become outdated. The current model also did not include anything on PLC, which is an important part of the district. Melick said there were several concerns with the current evaluation process such as nearly all teachers received high evaluations; most evaluations were based on two or fewer classroom observations of 76 minutes; student achievement was not a factor; and annual evaluations were not required. The purpose of the teacher evaluation is to improve student achievement; assist the teacher to analyze professional performance related to expected standards; identify areas of professional development; provide the teacher with assistance in improving instructional skills; identify, promote, reinforce, recognize and share information with others about quality teaching performance; assure the Board of Education and district patrons that staff are accountable for quality instruction and student achievement; and satisfy legal and statutory requirements. Staff are expected to demonstrate proficiency or progress toward proficiency at the applying level with core elements as noted on the training schedule. The second and third year will follow a similar schedule. Permanent teachers will also have a 3-year observation and evaluation schedule. Formative Year 1 will include one formal or informal observation each semester. They are also expected to demonstrate proficiency or progress toward proficiency at the applying level with core elements as noted on the training schedule and an evaluation conference will be scheduled during the year. The Year 2 and Summative Year will be similar for permanent teachers. Melick said the Professional Performance model that is being looked at had 19 people involved, representatives from each building, representatives from all subject areas and administrators. He said it was challenging to figure out the definitions of the words to define what was being done in the process. Melick said the professional growth schedule sets out the training for everyone. The assessments will focus on four domains: Domain I will be classroom strategies and behaviors with the focus on the super seven; Domain 2 will be planning and preparation; Domain 3 Reflecting on Teaching; Domain 4 Collegiality and Professionalism. There is a pre-observation that will be used only for the formal evaluations. The post observation conference guide is based on the super seven. Melick said this model will put CPS in a good place from now and into the future. He said the notebooks will be eliminated, and this model will be shared electronically. Melick said the district is trying to use common language, so everyone is on the same page.

Update: Melick said the district has the opportunity to refinance outstanding bonds from 2012 and save about $73,000 over the life of the bonds, which ends in Dec. 2022. He said this will enable the district to lower the bond fund property tax levy a little. Melick said this item will be brought to the board in the future.

Attachments:
I.M. Buildings & Sites/Technology
Discussion: 

Updates: Executive Director of Building Operations and Technology Leonard Kwapnioski said the middle school construction project is going very well.

I.M.1. Administrative Functions
I.N. Curriculum and Instruction
Discussion: 

Updates: Executive Director of Curriculum and Instruction Amy Romshek said last month the board approved five new art classes at middle school. The teacher did not request textbooks but asked for an iPad cart. This will be a 30-unit cart at a cost of $14,000. Romshek said the cart will include an iPad, pen to draw with and protection plan. The first day for new teachers is August 22. August 25 is the first day for all certified staff. Romshek reviewed all the training/meetings that will occur before the students come back on August 31 for grades 10th, 11th, and 12th and September 1 for grades 1-9th.

I.N.1. Administrative Functions
I.O. Student Services
Discussion: 

Superintendent’s report: The convocation will be on August 25 from 9:30-11:30 a.m. He said the board typically serves lunch and to let Cherie VanDyke know if they can attend. Dave Weber will be a guest speaker talking about building relationships within the CPS organization. He will speak from 10-11:30 a.m. and will stay on to talk to the high school staff. The middle school construction is moving forward. Dr. Loeffelholz said they were hoping to move in the office but the fire marshal hasn’t released it yet. The middle school staff and families will have the opportunity to tour August 29 from 6-7 p.m. and the rest of the district staff and families from 7-8 p.m. August 30 will be the ribbon cutting at 5 p.m. and the open house starting at 5:30 p.m.

Board sharing: Mike Goos said he likes the new format of the board meetings. Doug Molczyk thanked all the members of the committee for all the hard work they did on the teacher evaluation model. He also said he hopes everyone is having a great summer and he likes the new board format. Doug Willoughby asked North Park Principal Bob Hausmann how Joe Massman was doing on the maps for the playground. Hausmann said Massman is hoping to have it finished by August 5, but he is very busy right now. Hausmann said he wants the project completed before teachers come back. Candy Becher also thanked the committee for all the work on the teacher evaluations. Theresa Seipel also thanked them. She said appreciates the board members making the changes in the meetings and the changing of the committees, She said she would like the board to give input on how the changes are going once it is implemented.

I.O.1. Administrative Functions
Discussion: 

Superintendent report: Wiil start on August 25 9:30-11:30. The board serves lunch and let Cherie know if you can attend. Dave Weber will be a speaker about building relationships within our organization. 10-11:30 and will stay on to talk to the high school staff. Middle school construction is moving forward. Hoping to move in office but can't because of state fire marshal. August 29 ms staff and family access 6-7 and 7-8 all staff. August 30 ribbon cutting at 5 and open house at 5:30 p.m.

Board sharing: Mike likes the new format of the board meetings. Doug M. thank all the members of he committee for the teacher evaluation. Hope everyone is having a great summer. Like the new format and being able to vote by pushing the button. Doug W. August 5b the maps should be done before teachers show up. Becher thanks for all the work on the teacher evalluations. Theresa as well. I appreciate the board members doing the changes and the committees that the board will have. Don't be afraid to speak up and give input.

 

II. Executive Session
Discussion: 

The board did not go into executive session.

III. Adjourn
Discussion: 

The board adjourned at 8:32 p.m.

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