Public Meeting Minutes: March 19, 2018 at 5:30 PM - Regular Meeting

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March 19, 2018 at 5:30 PM - Regular Meeting Minutes

March 19, 2018 at 5:30 PM - Regular Meeting
I. Board Meeting
I.A. Call to Order
I.B. Roll Call of Board
I.C. Pledge of Allegiance
I.D. Notice of Open Meeting Posted
I.D.1. President insures all can hear proceedings
I.E. Mission Statement
Discussion:  Candy Becher read mission statement.
I.F. Opportunity for Public to be Heard
Discussion:  No one spoke to the board.
I.G. Board Special Functions
I.G.1. Second and Final Reading of Policy 504.13 Hazing, Initiation, Secret Societies or Gang Activities
Attachments:
I.G.2. Second and Final Reading of Policy 504.19 Bullying Prevention
Attachments:
I.G.3. Second and Final Reading of Policy 509.02 Student Memorials and Gifts to School District
I.G.4. Proposed 2019 Close-Up Trip to Washington D.C.
Attachments:
I.G.5. Approval of New Positions: High School, Middle School and Elementary Counselors, High School Social Studies Teacher, Middle School Administrator, Instructional Coach and High School SPED Teacher based on enrollment and the Strategic Plan for student needs.
I.H. Recognitions
Discussion:  Dr. Loeffelholz introduced the new Lost Creek Principal J.P. Holys. Prior to coming to Columbus, Holys first teaching job was in Elkhorn and he stayed for 10 year. His firsts principal positition was at Oakland-Craig. Holys is current the intermediate principal. He said he is looking forward to the opportunity of leading Lost Creek Elementary.
I.I. Items to be removed from the Consent Agenda
Discussion:  The board removed financial report item 4B and certified personnel from the consent agenda.
I.J. Consent Agenda
I.J.1. Approval of Minutes
Attachments:
I.J.2. Financial Reports M2, M3, M4a
Attachments:
I.J.3. Financial Report M4b
Attachments:
I.J.4. Financial Report M5
Attachments:
I.J.5. Certified Personnel
Discussion:  The board motioned to remove Andy Luebbe from the Certified Personnel listing to advertise the position change from Dean of Students to Assistant Principal at the Middle School.
Attachments:
I.J.6. Classified Personnel
I.J.7. Professional Travel
Attachments:
I.K. Acceptance of Gifts/Donations
Attachments:
I.L. Business Operations and Human Relations
I.L.1. Administrative Functions
I.L.1.1. Approval of the Master Agreement and Salary/Benefit Package between the Columbus Education Association and the CPS Board of Education for the 2018-19 and 2019-20 school years.
Discussion:  This is a two year settlement with the CEA.
Attachments:
I.L.1.2. Extra Duty Assignments
Attachments:
I.L.1.3. Approval of Classified Salary Schedule 2018-2019
I.L.1.4. School Fundraising Applications
Attachments:
I.L.2. Updates
I.M. Buildings & Sites/Technology
I.M.1. Administrative Functions
I.M.1.1. CBS Constructors Bleacher Bid for CHS
Attachments:
I.M.1.2. Elementary Lock Upgrade Approval/Midwest Door and Hardware Bid
Discussion:  This agenda item has been on the strategic plan for many years and has been discussed extensively in the safety committee.  
Attachments:
I.M.2. Updates
Discussion:  All e-rate plans will be filed and moving forward with fiber project. Lowest bid was for $331,000.  The cost for the district is $3,950 a month on a 7 year lease to own plan.  Our current provider, Time Warner/Spectrum is charging other schools in our district $1,781 per site per month to keep the fiber they have. They could charge CPS $1,781 per month per site (10).  There is also an opportunity for an 80 percent reimbursement from e-rate. This will allow us six different ways to keep the network going as compared to zero today.  E-rate will need to be submitted by 11 a.m Thursday. 
I.N. Curriculum and Instruction
I.N.1. Administrative Functions
I.N.1.1. Approval of New Courses for 2018-2019
I.N.2. Updates
I.O. Student Services
I.O.1. Administrative Functions
I.O.1.1. Special Education 2018-2019 Service Agreement with ESU7
Attachments:
I.O.1.2. Tuition rates for the District and Special Education, 2018-2019
Discussion:  Tuition rates are a little below per pupil cost. Rates are $11,000 per elementary and middle school students and $13,000 for high school students. 
Attachments:
I.O.2. Updates
Discussion:  We currently have 211 kindergarten students registered. Lost Creek is full and unavailable to option enrollment.  This enrollment is higher than this time last year.

 
I.P. Superintendent's Report
Discussion:  High School one-year anniversary - Mr. Woodside reported that we want to get students to reflect on what we have. Grant Otten has put together a short video on opening of high school. Show a few things that were collected for a time capsules. Thank students and everyone and play the school fight song. A little celebration to honor the moment. It is a wonderful place and we need to honor it. Hopefully we will do it right.

Superintendent - There will not be a committee as a whole meeting on April 9th.  We will have a work session (5:30-7:00) and regular meeting (7:00 - ?) on one night, April 16 5:30-7.
I.Q. Board Sharing
Discussion:  Theresa looking forward to going to national convention, it is a good time to connect with the board. Mr. Molczyk mentioned that the saxophone quartet on Friday was amazing. There is not a bad spot in the auditorium. Candy said the district planned well in honor of Florida incident. Things went off without a hitch. The high school did a nice video about standard response protocol procedures. Mrs. Haynes said the middle school went off without a hitch as well. Tim asked if a second open house of the high school was going to happen. The community would be appreciative of doing that.  Theresa thought some students at high school could participate. Troy will work with Steve on a date. Mike Goos did attend health community assessment and it was interesting, specially on mental health.  Most recommendations for interventions were pointed at the school. In terms of mental health there is no collaboration. We still have high poverty even though low employment.
II. Executive Session
Discussion:  The board went into executive session at 6:31 p.m.
III. Adjourn
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