Public Meeting Minutes: April 16, 2018 at 7:30 PM - Regular Meeting

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April 16, 2018 at 7:30 PM - Regular Meeting Minutes

April 16, 2018 at 7:30 PM - Regular Meeting
I. Board Meeting
I.A. Call to Order
I.B. Roll Call of Board
I.C. Pledge of Allegiance
I.D. Notice of Open Meeting Posted
I.D.1. President insures all can hear proceedings
I.E. Mission Statement
I.F. Opportunity for Public to be Heard
I.G. Recognitions
I.G.1. Kyrstyn Long/Safe Digging Pirate Adventure
Discussion:  Krystyn Long was a winner of the 2018 Pirate Adventure Poster Contest. The Lost Creek fourth grader submitted a poster depicting the "Call 811 Before You Dig" safety message. Lost Creek will receive a tree and cookie party on April 25. Long participated in the Governor’s proclamation of National Safe Digging Month and her drawing will be featured on a bill board in Columbus. Her work was also displayed at the state capital.
 
Attachments:
I.G.2. 2018 Educator of the Year Award – Introduction of Nominees
Discussion:  The following people were nominated: CHS Business teacher Kris Wurtz; Emerson English Learners teacher Judy Dobbs; CHS Electronics/Skills and Technical Science teacher Adam Whitmore; CHS English teacher Judy DeNio; Lost Creek English Learners teacher Lindsey Rosno; CHS Special Education teacher Sarah Jansen; and CMS Seventh Grade Math Teacher Joni Ebel. Applications were accepted from CPS Staff, parents, students, the general public and supporting organizations. The winner will receive $1,000 and the runner-up $500, which is sponsored by the United Federal Credit Union. The winners will be announced at the employee banquet.
 
Attachments:
I.G.3. 2018 Operations Employee of the Year Award – Introduction of Nominees
Discussion:  The following people were nominated: CPS Parent Liaison/Translator and Interpreter Santiago Vasquez; CMS Secretary Angie Andreasen; CPS Interpreter Raul Gascon; CMS Social Worker Heidi Luebbe; CHS Special Education Para Educator Brandi Crawford; CPS Registrar Tami Altstadt; CHS Special Education Para Educator Bonnie Keller; CHS English Learners para educator Jazmyn Cruz-Flores; and CMS Special Education Para Educators Renee Reiners and Vickie Meyers. Applications were accepted from CPS staff, parents, students, the general public and supporting organizations. The winner will receive $500, sponsored by Bob Markham (Class of 1976) and his wife, Chris. The winner will be announced at the employee banquet. 
 
Attachments:
I.H. Presentations
I.H.1. Close Up Trip to Washington DC Presentation
Discussion:  There were 11 students and two advisors who went on the Close-Up trip to Washington DC. The students all enjoyed the trip. Some of their most memorable experiences were meeting all the other kids from different schools; the National Gallery of Art; seeing the Obama portrait at the photo gallery; getting to see student protests; hearing and learning about politics and seeing Washington DC; going to the White House;  and seeing the monuments. Bock said it was interesting to go when there was a student march. He also said this is the first time the group was in DC for the St. Patrick’s Day parade.  
I.H.2. Aspect Foundation/Foreign Exchange Student Presentation
Discussion:  Lisa McFarland said she has six children of her own and took in a foreign exchange student from France. The Aspect Foundation Foreign Exchange program tries to promote diversity by placing children around the world with a family to live in another country for a year. She said some are still in high school and some already graduated. McFarland said Florian Lalande has been a wonderful additional to her family. She also thanked the board for working with Aspect Foundation Foreign Exchange. Lalande said he has learned a lot about the American culture. Lalande said he has enjoyed seeing the differences between France and the United States. He said in France there are no sports in school and at CHS he participated in cross county and swimming. Lalande said he also had the opportunity to participate in a Spanish competition. He said the trip has been a chance in a lifetime. When he returns to France, he will work on a degree in English with some Spanish and Portuguese. Lalande said despite Nebraska being far from the coast, he has enjoyed his time here. In order to get to come to the U.S., he filled out a competitive scholarship application. He said he was very impressed at how proud people in the U.S. are of their country. He said there are flags in all the classrooms and students say the Pledge of Alliance every day. The national anthem is also played before all sporting events. Lalande said he is proud of his country as well but they do not do all of those things to show it. He said when he goes back to France, he will be ahead of others because he will already know English.
I.I. Board Special Functions
I.I.1. Acceptance of Proposal of Phase I Reuse of Old Middle School Property
I.I.2. Excursion Form Approval/CHS Band (2)
Attachments:
I.J. Items to be removed from the Consent Agenda
I.K. Consent Agenda
I.K.1. Approval of Minutes
Attachments:
I.K.2. Financial Reports M2, M3, M4a
Attachments:
I.K.3. Financial Report M4b
Attachments:
I.K.4. Financial Report M5
Attachments:
I.K.5. Certified Personnel
Attachments:
I.K.6. Classified Personnel
Attachments:
I.K.7. Professional Travel
Attachments:
I.L. Acceptance of Gifts/Donations
Attachments:
I.M. Business Operations and Human Relations
I.M.1. Policies
I.M.1.1. First Reading of Policy 508.13 School Wellness
Attachments:
I.M.2. Administrative Functions
I.M.3. Updates
I.N. Buildings & Sites/Technology
I.N.1. Policies
I.N.2. Administrative Functions
I.N.2.1. Technology Upgrade K-12
Attachments:
I.N.2.2. Safety & Security Upgrade at Elementary Schools
Discussion:  Executive Director of Technology and Business Operations Leonard Kwapnioski said one of the priorities from the strategic plan is safety and security at the elementary level. These updates include cameras, access controls and closest upgrades and because of the limited rack space things must be condensed. This will allow the district to add the cameras and upgrades to the buildings. Kwapnioski said each elementary has four to five cameras currently. With the upgrades, Centennial will increase to 23; Emerson 20; Lost Creek 24; North Park 23; and West Park 20. Once these upgrades are completed, the alarms at the elementary buildings will go away. Kwapnioski said cameras are a better method of catching a crime because of the video. He said most districts don’t use alarms at elementary and not many do at the middle and high school levels because of building use.

He said with the new system, a person’s access to the building can be restricted to only certain hours. Kwapnioski said this will help the district to know when people are coming and going. He said at this time, there will not be a scan in and out system. Kwapnioski said the first phase needs to get going first. He said one of the pluses is the new cameras are very small. Kwapnioski said there will be increased doors to access the elementary buildings. There will be four card readers at Centennial; two at Emerson; three at Lost Creek; three at North Park and three at West Park.  He said none of the costs include the middle school. Kwapnioski said he is trying to do the elementary as group to keep the changes together.

The first phase of the project will include: access controls, cameras and closet upgrade to make it all come together. This will cost around $397,453.64. Kwapnioski said the goal is to have it all done by start of school, but he is not sure this will possible. The intercom update is the priority to have done before school starts. He said this cost was a little higher because some of the work will need to be done at night in order to completed by the start of school. The majority of the cost for these safety improvements is being paid for out of the building fund.  

 
Attachments:
I.N.2.3. Intercom upgrades at CMS & Elementary Schools
Discussion:  The intercom system will be a one-way communication. An administrator will be able to talk to the entire building in a single call. The message will come through the speakers in the classrooms, hallways, and restrooms. There will be 114 new speakers at Centennial; 87 at Emerson; 103 at Lost Creek; 89 at North Park; 74 at West Park and 164 at CMS.  There will be 731 total new speakers in the district and 92 that can be reused at the middle school, but these must be rewired. This will bring the number of speakers in the buildings to 823. Kwapnioski said there will also be a speaker placed at the garage by the Administration Building because there are classes outside. He said with this system, if there is an emergency, Dr. Loeffelholz can call all the buildings at one time and make an announcement.  Kwapnioski said the high school is already up and operational. Kwapnioski said there will be 9 weeks to get five elementary buildings rewired and the speakers installed. He said the middle school will start with adding more cameras in the fall. He said the priority is the intercoms by the start of school, followed by the access controls and finally the cameras.
I.N.3. Updates
Discussion:  New bleachers at the high school are installed and ready to use. He said the district is working on some of the middle school fire safety issues. He said to fix the smoke barrier and emergency lighting will cost $126,170. He said when the lighting is changed out, it will be switched to LED. He said out of next year’s budget, the maintenance crew will work on converting the bulbs in the gyms to LED at a cost of $260 per fixture, but it will be worth it in the long run. Kwapnioski said has sold about $25,000 worth of materials at the old Middle School. He said all the local schools in town had the opportunity to come in and look at the items first. Kwapnioski said the goal is to get rid of the items. He said he has given the people a short timeline to remove the items. He said later this week he will get pictures of the items left, and these will be sold in an auction. Kwapnioski said everything is sold as is. He said schools get first choice and then it is opened to the public.  
I.O. Curriculum and Instruction
I.O.1. Policies
I.O.2. Administrative Functions
I.O.2.1. Approval of New Materials for Physical & Earth Science (HS) and Family & Consumer Science (MS) courses.
Discussion:  The new physical and earth science materials will include a printed book online, classroom sets and teacher guide with online access at a cost of $11,964.85. The new family and consumer science materials will include a Discovering Life Skills printed book and online six-year bundle along with a teacher edition and center online and a Food Nutrition and Wellness printed book, online six-year bundle plus teacher edition and center online for a cost of $7,584.78. One of the board members asked when the district will go to more online books. Executive Director of Curriculum and Instruction Dr. Amy Romshek said she leaves it up to the teachers if they want books or strictly online. She said overall, the district is asking for fewer books every time a purchase is made.
 
I.O.3. Updates
Discussion:  There were no updates.

 
I.P. Student Services
I.P.1. Policies
I.P.2. Administrative Functions
I.P.3. Updates
I.Q. Superintendent's Report
I.Q.1. NCSA Today Report
Discussion:  Dr. Loeffelholz said there is a good article in NCSA Today about the Lost Creek Inclusive Playground. He said he will make a copy and send it out electronically to the board. 
 
I.Q.2. ESU7 Behavior Program
I.Q.3. Employee Recognition Banquet/Friday, May 4, 2018, American Legion
Discussion:  Employee recognition banquet will be on May 4 at the American Legion with the social beginning at 6 p.m. and dinner at 6:30 p.m. The district received another five year $150,000 grant for the after school program. Dr. Loeffelholz said some of the rules have changed in regards to free and reduced lunch prices.   The Columbus Area Chamber of Commerce celebration is next Monday.

 
I.R. Board Sharing
Discussion:  Board member Theresa Seipel said she enjoyed the video that Emerson and Close-Up did. She said all the board members who went to San Antonio had a good time and learned a lot. Board member Doug Molczyk said the fifth grade concert at the middle school was amazing.
 
II. Executive Session
Discussion:  The board went into executive session at 9:14 p.m.
 
III. Adjourn
Discussion:  The board came out of executive session and adjourned at 9:41 p.m.
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