Public Meeting Minutes: May 21, 2018 at 5:30 PM - Regular Meeting

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May 21, 2018 at 5:30 PM - Regular Meeting Minutes

May 21, 2018 at 5:30 PM - Regular Meeting
I. Board Meeting
I.A. Call to Order
I.B. Roll Call of Board
I.C. Pledge of Allegiance
I.D. Notice of Open Meeting Posted
I.D.1. President insures all can hear proceedings
I.E. Mission Statement
Discussion:  Theresa Seipel read the Mission Statement.
I.F. Opportunity for Public to be Heard
I.G. Board Special Functions
I.G.1. Field Trip Approval 8th Grade Band Trip/M. Klee/April 2019
Discussion:  Sioux City, SD, in April 2019. This will allow middle school students to visit one of the largest instrumental music museums, explore the history of their instrument and other instruments as well as see some of these instruments demonstrated. There is no cost for the students to attend, but there is a cost for the transportation.
 
Attachments:
I.H. Recognitions
Discussion:  There were no recognitions.
I.I. Items to be removed from the Consent Agenda
Discussion:  Removed item 4b.
I.J. Consent Agenda
I.J.1. Approval of Minutes
Attachments:
I.J.2. Financial Reports M2, M3, M4a
Attachments:
I.J.3. Financial Report M4b
Attachments:
I.J.4. Financial Report M5
Attachments:
I.J.5. Certified Personnel
I.J.6. Classified Personnel
Attachments:
I.J.7. Tentative 2018 Graduate List
Attachments:
I.J.8. Professional Travel
Attachments:
I.K. Acceptance of Gifts/Donations
Attachments:
I.L. Business Operations and Human Relations
I.L.1. Policies
I.L.1.1. Second and Final Reading of Policy 508.13 School Wellness
Attachments:
I.L.2. Administrative Functions
I.L.2.1. Extra Duty Salary Schedule to include CMS Cheerleading Sponsor
Discussion:  In addition to adding the CMS Cheerleading Sponsor to the extra duty schedule, Executive Director of Business Operations and Human Relations Dave Melick reviewed a couple of other changes made to the extra duty schedule through negotiations. 
 
Attachments:
I.L.2.2. Approval of 2018-2019 Classified Salary Schedule
I.L.2.3. Pole Vault Poles to be Declared as Surplus Property
Discussion:  Four poles will be sold.
Attachments:
I.L.3. Updates
Discussion:  Melick said every position is filled except for a fifth-grade opening and a special education teacher at the high school. There were 9.7 FTE positions added next year. There were 26 teachers who resigned and there 16 of them moving out of state. There were 10 who accepted a position somewhere else in Nebraska. There were eight retirees and 13 transferred from one position to another. There were 25 bachelor’s degrees and 28 with master’s degree that are leaving. Those that are leaving are being replaced by 39 people with bachelor’s degrees and 21 with master’s degrees. The additional cost is a little over $20,000 from last year.
 
I.M. Buildings & Sites/Technology
I.M.1. Policies
I.M.2. Administrative Functions
I.M.2.1. Cat Forklift Purchase Approval
Discussion:  The board asked if the maintenance was good on the rest of the vehicles. 
 
Attachments:
I.M.2.2. Technology Equipment to be Declared as Surplus
Discussion:  The sale of the machines will start this Wednesday when seniors are done.
 
Attachments:
I.M.3. Updates
I.N. Curriculum and Instruction
I.N.1. Policies
I.N.2. Administrative Functions
I.N.3. Updates
I.O. Student Services
I.O.1. Policies
I.O.1.1. First Reading of Policy 503.07, Pregnant Or Parenting Students
Attachments:
I.O.2. Administrative Functions
I.O.2.1. PresenceLearning Contract for 2018-2019
Discussion:  Executive Director of Student Services/Special Education Jason Harris said the district will continue to use Presence Learning for the nonpublic schools. He said there will be 60 seats and CPS will be charged $71 dollars and hour. The district will not be billed per student but for the amount of time spent. Harris said the estimated cost is just over $93,000. It will be better for CPS to do an hourly rate versus paying for seats.  
 
I.O.3. Updates
I.P. Superintendent's Report
Discussion:  Graduation will be at 3 p.m. on Sunday. Dr. Loeffelholz told the board to meet in the high school office at 2:30 p.m. There is a group going to tour a sports complex in Sioux Falls. Dr. Loeffelholz said there will be a community meeting on June 6 to get input about the proposed complex. The meetings will be at noon and 6 p.m. at the high school. Dr. Loeffeholz said the board also needs to be thinking about what they want to call the complex. One suggestion was Anchor Activity Complex. He said if the board has any suggestions to let him know. Engaging Diversity is a group of Latino and Chamber members working on how the community can become one. There will be 600 kids in Columbus next fall to talk about diversity. He said there will also be a Diversity Summit at CCC on how to market and recruit people with diversity, veterans and also get more women in some of the jobs. The summit will be from 8 a.m.-noon. Dr. Loeffelholz said this group is trying to do a lot of things. Instead of having a Hispanic Festival, the event will be called Festival of the Americas. May 23 will be the last day for the seniors, and the rest of the students will get out June 1. Teachers will be doing professional development on June 4-5 and will work half a day on June 6 followed by check out and clean up. Dr. Loeffelholz will be at PLC training on June 11, so the meeting will be moved to June 18. For June, there will only be one meeting. For the June, July and August meetings, these will be held at the district office. The auction of the items in the old middle school will be June 2. Dr. Loeffelholz said RVW did part of their study of the old middle school. He said RVW found that there is a joint wall between the 1965 and 1988 additions, so this will make things easier. Dr. Loeffelholz said the HVAC and electrical are also separate. He said hopefully by the June meeting, he will have numbers on the demolition costs, so the district can move forward.  He said there needs to be a board retreat to decide what to do with the old building. Dr. Loeffelholz said the Chamber recently approached him with the idea of putting a children's museum on the middle school site and finding out what that would look like. He said they want to hire RVW to come up with a plan for putting the children’s museum and library on the site. The library would need 45,000 square feet and the children’s museum would need 10,000 to 15,000 square feet. Dr. Loeffelholz said there would be room to put the preschool and possibly the administration office as well as the library and children’s museum, but the issue will be a playground for the preschool and adequate parking. Dr. Loeffelholz said there is also going to be a lot of changes downtown. He said this summer will be a good time for the board to do some planning. Dr. Loeffelholz said the city won’t make any decisions on an election until 2020. He said there are several options to consider.

 
I.Q. Board Sharing
Discussion:  Doug Molczyk said the high school vocal concert was awesome, and Jacob Ritter is doing an amazing job. Candy Becher said she is looking forward to graduation. She said this community for a long time has had nothing happening, and this is wonderful that there are lots of things in the mix now. Doug Willoughby went to honor's night and said that he was amazed at how many kids get honors. There were $2,480,000 worth of scholarship offered to students. CHS Principal Steve Woodside said the staff is starting to gathering this type of information, so they can track it every year. There are 270 graduating and 259 walking. Dr. Loeffelholz said there was an academic letter signing today at high school. Mike Goos said he enjoyed the recognitions last week. He said it is really good to recognize the excellence at CPS. Theresa Seipel said she enjoyed the recognition last week. She said she wished she could have made it to honor's night. Dr. Loeffelholz said district offices will be starting summer hours from 7 a.m.-4 p.m. Monday through Friday. He said there has also been a discussion on working four nine hour days and half day on Friday. Dr. Loeffelholz said he doesn’t have a problem with it, but he wasn’t sure what the community would think. Doug Molczyk said he thinks district office should be open the entire day. Theresa Seipel said perhaps different staff could be asked to stay until four so that everyone would get some half of days on Friday. Dr. Loeffelholz said it has to be everyone or no one because of all the different jobs here. He said the district office will be going to a 7 a.m.-4 p.m. office hours regardless. Dr. Loeffelholz said the half day Fridays could be tried for a while to see how it works. He said the closer to the start of school, the office will be open longer. He said by August 1, the district will be in full swing.
 
II. Executive Session
Discussion:  The board did not go into executive session.
III. Adjourn
Discussion:  The board adjourned at 6:32 p.m.
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