Public Meeting Minutes: October 15, 2018 at 5:30 PM - Regular Meeting


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October 15, 2018 at 5:30 PM - Regular Meeting Minutes

October 15, 2018 at 5:30 PM - Regular Meeting
I. Board Meeting
I.A. Call to Order
I.B. Roll Call of Board
I.C. Pledge of Allegiance
I.D. Notice of Open Meeting Posted
I.D.1. President insures all can hear proceedings
I.E. Mission Statement
Discussion:  Candy Becher read the mission statement.
I.F. Opportunity for Public to be Heard
Discussion:  No one spoke to the board.
I.G. Recognitions
I.G.1. CHS Student Recognitions
Discussion:  CHS Principal Steve Woodside recognized two students as examples of being college and career ready. CHS junior Allie Gotschall received the Award of Excellence from the national Academy of Future Physicians and Medical Scientists. This past June she represented CHS and the state of Nebraska at the Congress of Future Medical Leaders in Boston, Massachusetts. One of the highlights of the trip was to see a live surgery. The Congress of Future Medical Leaders is an honors program. Students must have a cumulative GPA of 3.5 or higher, demonstrate leadership potential and aspire to become physicians, scientist or technologist. Gotschall is the daughter of Dr. Jeff and Tammi Gotschall.
CHS Senior Joseph Campbell Jr. was honored for receiving the Letter of Commendation from the National Merit Scholarship Program for outstanding performance on the 2017 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT).  His test scores placed him in a select group of 34,000 from more than 1.6 million students who took the test. Campbell is the son of Joseph Sr. and Cynthia Campbell. Woodside said this is the first time in his career that he has ever had a student who has earned this honor.
A student also passed out yearbooks to the board.
I.H. Board Special Functions
I.H.1. Approval of Columbus ICE Contribution not to exceed $25,000.00
Discussion:  Superintendent Dr. Troy Loeffelholz said he has not received an official estimate on the remaining cost of the project. He said a rough estimate was between $21,000 to $23,000, and this will give the district room if it expands their storage space. 
I.H.2. Second and Final Reading of Policy 504.19 Bullying Prevention.
I.I. Items to be removed from the Consent Agenda
I.J. Consent Agenda
I.J.1. Approval of Minutes
I.J.2. Financial Reports M2, M3, M4a
I.J.3. Financial Report M4b
I.J.4. Financial Report M5
Discussion:  Executive Director of Business Operations/Human Relations Dave Melick said the district paid $21,414.69 to the Columbus After School Program for their payroll. He said the district is the fiscal agent for the grant. NCSA was paid $9,655 for administrator fees. Dr. Loeffelholz said administration is talking with Department of Education about taking over the Columbus After School Program but that won't happen until next year. 
I.J.5. Certified Personnel
I.J.6. Classified Personnel
I.J.7. Professional Travel
I.K. Acceptance of Gifts/Donations
I.L. Business Operations and Human Relations
I.L.1. Administrative Functions
I.L.1.1. Surplus Property to Approve
Discussion:  Executive Director of Student Services and Special Education Jason Harris said there are several old FM towers that can no longer be repaired.
I.L.2. Updates
I.M. Buildings & Sites/Technology
I.M.1. Administrative Functions
I.M.1.1. Approval of Sale of Property to City of Columbus for 3rd Avenue Improvement Project.
I.M.1.2. Renaming of the Old CMS Building
I.M.1.3. Bid for Asbestos Removal at the Kramer Education Center, not to exceed $55,000.00.
Discussion:  Executive Director of Operations and Technology Leonard Kwapnioski said the Kramer Education Center was looked at and the person feels confident that the asbestos abatement will not exceed $55,000. Theresa Seipel said the cost was not as bad as the board thought it would be.  Kwapnioski said there are seven contractors interested in looking at possibly bidding on the asbestos removal. The start date for the project will be Nov. 1. 
I.M.2. Updates
Discussion:  Kwapnioski said he has turned the list of the land over to the district’s attorney to get everything renamed properly. He said the attorney is not sure where these names came from and why some of the property has not been declared vacated. Kwapnioski said currently all parcels are by building and not one of the descriptions are right per state statute. He said he is confident that he found all the land the district owns. There were 13 different names used on the properties.
I.N. Curriculum and Instruction
I.N.1. Administrative Functions
I.N.2. Updates
I.O. Student Services
I.O.1. Administrative Functions
I.O.2. Updates
I.P. Superintendent's Report
Discussion:  Dr. Loeffelholz said Nov. 1-Dec. 31 work will be done on removing asbestos in the Kramer Education Center. By December, everything must be laid out with costs and RVW will do the design layout with the remainder of the building. Between April 1-30 the exterior panel will be installed. Dr. Loeffelholz said this panel will be there until the district decides what to do with the building. The demolition will start by January 1 and be completed by March 30. The board will meet in the Administration Building parking lot by 3:45 p.m. to leave for the conference in Fremont. Four board members said they were interested in going to Philadelphia. The total cost for the Anchor Activity Complex is $8,460,717.70. Dr. Loeffelholz said the first phase will be the dirt work and possibly the utilities. Due to the scope of the project, it will need to be broken up into various phases. The key will be raising enough money for the dirt work. Dr. Loeffelholz said the board will need to decide if they want to do all of the dirt work at once or break it up into pieces. He said this is in the long range plan for the district. For now, the district will be focusing on the Kramer Education Center. Dr. Loeffelholz said this will give groups time to raise money. The challenging part is determining how much to assess each of the groups involved for the dirt work. Candy Becher said CPS is also growing, and in the future, there may need to be another building. Dr. Loeffelholz said the district will probably need to build another elementary in the future.
I.Q. Board Sharing
Discussion:  Candy Becher said the students that were here earlier show that CPS offers classes for people to achieve at a higher level. She said the problem is many choose not to take these classes. Tim Pospisil said he will not be at the meeting on Nov. 12th. 
II. Executive Session
Discussion:  The board did not go into executive session. 
III. Adjourn
Discussion:  The board adjourned at 6:25 p.m.
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