Public Meeting Minutes: May 16, 2022 at 5:30 PM - Regular Meeting

I. Board Meeting

I.A. Call to Order

I.B. Roll Call of Board

Discussion: Mark Brown and Candy Becher were excused from the meeting.

I.C. Pledge of Allegiance

I.D. Notice of Open Meeting Posted

I.D.1. President insures all can hear proceedings

I.E. Mission Statement

Discussion: Doug Molczyk, Board President, read the mission statement.

I.F. Opportunity for Public to be Heard

I.G. Recognitions

I.G.1. Columbus Middle School Recognitions

Discussion: Danita Wickens recognized students involved in Destination Imagination.

Attachments: (1)

CMS BOE Recognitions 2021-22

5/16/2022 at 7:54 AM

I.G.2. Columbus High School

Discussion: High School Principal, Dave Hiebner recognized Columbus High School Students.

Attachments: (3)

Board of Education Student Recognition 2022 - Sheet1

5/14/2022 at 2:50 PM
Vocal Groups - Sheet1

5/14/2022 at 2:50 PM
Official Neptune’s Angels and Baker’s Dozen 2022

5/14/2022 at 2:50 PM

I.H. Board Special Functions

I.H.1. Athletic Hall Fame Inductee Betsy Raul Approval

Discussion:

Dr. Loeffelholz, Superintendent of Columbus Public Schools, said that Betsy Rall is a late addition to the list already approved.

I.H.2. Field Trip/Excursion Approval/CMS 8th Grade Band

Discussion:

Amy Haynes said this field trip is an out-of-state trip to Vermillion, SD to the music museum. This was a trip that was planned once and then had to be canceled due to COVID restrictions.

Attachments: (1)

CMS 8th Grade Band Field Trip Approval

5/12/2022 at 2:46 PM

I.H.3. School Supply List Approval

Discussion:

Dr. Loeffelholz said this is the same that was offer last year, nothing new. An outside group is used to purchase supplies for each grade level. It is cost-effective and very efficient for families to get school supplies.

Attachments: (1)

School Supply List 2022-23

5/12/2022 at 3:14 PM

I.I. Items to be removed from the Consent Agenda

Discussion: No items were removed for the Consent Agenda.

I.J. Consent Agenda

I.J.1. Approval of Minutes

Attachments: (2)

Regular Meeting Min_4_11_2022

5/11/2022 at 8:46 AM
Special Meeting Min_4_14_2022

5/11/2022 at 8:46 AM

I.J.2. Financial Reports M2, M3, M4a

Discussion:

Chip Kay, Director of Finance and Human Relations gave a review of the financial reports. He said the General Fund balance is low, the state was late sending the reimbursement and TEEOSA payment. The

Special Building Fund reflects the first lease payment on the lease payment for the Kramer building, that payment will show twice a year.

Financial Report M3 shows that we are behind in revenue. Federal grant funds have not been reimbursed to the district yet. A big change in state aid in the next month.

The M4 Financial Report shows a large sum going out for the Kramer Project expenses.

Attachments: (3)

M2_Cash Balances_4_30_22

5/10/2022 at 4:19 PM
M3_Rev Detail_4_30_22.

5/10/2022 at 4:19 PM
M4a_Exp Detail_4_9-30_2022

5/10/2022 at 4:19 PM

I.J.3. Financial Report M5

Discussion:

Mr. Kay said that this report shows payments for legal, utilities, and special education payments. The General Fund has been frozen to finish out the school year. We will still be making curriculum purchases.

Attachments: (1)

M5_Exp Detail_May_1-12_2022

5/13/2022 at 10:49 AM

I.J.4. Certified Personnel

Discussion:

Mr. Kay said we do have 8 openings. Pool of candidates in math and science are very small.

I.J.5. Classified Personnel

Discussion:

There is a short list of classified positions open. As of today, we will not hire any classified staff until late July. Bus drivers will be hired whenever we get a good applicant.

I.J.6. Tentative Graduate List/Class of 2022

Discussion:

Dave Hiebner said there are 290-300 on the tentative graduate list.

Attachments: (1)

May 2022 graduates (1)

5/11/2022 at 7:58 AM

I.J.7. Professional Travel

Discussion: Dr. Loeffelholz shared a few of the trips listed on the travel report. NASBO, State Soccer, Central Nebraska Non-Profit Conference.

Attachments: (1)

Travel Report

5/12/2022 at 2:43 PM

I.K. Acceptance of Gifts/Donations

Discussion: Contribution total for the month of April was $43,416.68; $134,441.97 for the year.

Attachments: (1)

Foundation Report

5/10/2022 at 4:34 PM

I.L. Business Operations and Human Relations

I.L.1. Policies

I.L.1.1. Second and Final Reading of Policy 402.20 Employee Travel Compensation-Travel Outside the School District

Discussion: There were no changes made from the first reading.

Attachments: (1)

0402_20_Employee_Travel_Updated

4/8/2022 at 8:07 AM

I.L.1.2. Second and Final Reading of Policy 406.08 Certificated Employee Transfers

Discussion: There was some discussion on the third paragraph needing a grammatical edit.

Attachments: (1)

0406_08_cert_Empl_Transfers

4/8/2022 at 8:43 AM

I.L.1.3. Second and Final Reading of Policy 408.02 Certificated Employee Contract Release

Discussion: Mr. Chip shared that this policy changes the date on teacher contracts from May 1 to April 15.

Attachments: (1)

0408_02_Certificated_Employee_Contract_Releaese_Updated

4/8/2022 at 8:47 AM

I.L.1.4. Second and Final Reading of Policy 706.05 Reimbursable Expenses for Employees, Board Members, and Volunteers

Attachments: (1)

0706_05_Reimbursable_Expenses for Emp_Brd_Mbrs_and Vol

4/7/2022 at 3:32 PM

I.L.1.5. Second and Final Reading of Policy 206.04 Board Member Compensation and Expenses

Attachments: (1)

0206_04_Board_Member_Compensation_and_Expenses

4/7/2022 at 3:33 PM

I.L.2. Administrative Functions

I.L.2.1. 22-23 Budget Planning

Discussion:

Mr. Kay shared information regarding budget planning for next school year. He shared some of the cuts that will need to be made in response to the shortfall in state aid.

Attachments: (3)

22-23 Budget Analysis Summary

5/10/2022 at 3:51 PM
CPS Budget Analysis 22-23

5/10/2022 at 3:51 PM
DRAFT Tax Asking 22-23

5/10/2022 at 3:53 PM

I.L.2.2. Declaration of Surplus

Attachments: (1)

Lost Creek Surplus

5/11/2022 at 8:28 AM

I.L.2.3. Food Service Management Company Selection

Discussion: Mr. Kay shared the recommendation to continue with LunchTime Solutions as our food management company. He said there were four companies that offered bids.

Attachments: (3)

FSMC Award Critieria Scoring Rubric

5/16/2022 at 9:56 AM
Cumulative Committee Scoresheet

5/16/2022 at 9:56 AM
Food Service Management Company Board Recommendation Memo

5/16/2022 at 9:56 AM

I.L.2.4. NexGen Leadership Academy

Discussion:

Mr. Kay spoke about NexGen through UNK for future leaders in our district. Twelve were chosen, they will meet once a month. The goal is to build future leaders for CPS.

Attachments: (1)

NexGen Academy

5/13/2022 at 10:42 AM

I.L.2.5. Fundraising Application

Discussion:

The application submitted from CHS Cheerleaders is to sell cases of coke products.

Attachments: (1)

CHS Cheerleading Fundraiser

5/13/2022 at 2:03 PM

I.L.3. Updates

I.M. Buildings & Sites/Technology

I.M.1. Administrative Functions

I.M.1.1. Change Order Approval for Rutt's Heating & A/C

Attachments: (1)

ESSER III_HVAC Change Order

5/9/2022 at 10:00 AM

I.M.1.2. Declaration of all old obsolete technology surplus property

Discussion: Leonard Kwapnioski, Director of Building/Sites & Technology, said a list of all items will be available soon.

Attachments: (1)

Technology Surplus_May 2022

5/9/2022 at 10:02 AM

I.M.2. Updates

Discussion: Mr. Kwapnioki gave a brief update on the progress on the Kramer Project.

I.N. Curriculum and Instruction

I.N.1. Administrative Functions

I.N.1.1. Request to purchase new English Language Development materials to be used in EL classes at Middle and High School

Discussion:

Dr. Amy Romshek, Directory of Curriculum and Instruction requested to purchase new EL development materials; what is being used presently is nine years old. The new materials support speaking, reading and writing.

Attachments: (1)

BOE EL Proposal 2022 - EL

5/13/2022 at 10:03 AM

I.N.1.2. Request to extend the digital license subscription for the K - 6 Reading Series to give teachers an additional year for curriculum revision and selection of materials

Discussion:

Dr. Romshek is requesting to extend digital license subscription for the K - 6 Reading Series.

Attachments: (1)

BOE Extension of Digital Licenses for K - 6 Reading - Reading

5/13/2022 at 10:23 AM

I.N.2. Updates

I.O. Student Services

I.O.1. Administrative Functions

I.O.1.1. Global Teletherapy Consultant Services Agreement

Discussion:

Jason Harris, Directory of Student Services and Special Education, talked about the Global Therapy Contract. He said he can not find an SLP for the district. We have used this company, he will change elementary buildings as needed for teletherapy. Mr. Harris said we cannot serve all of our students without utilizing teletherapy, the caseload is too large.

Attachments: (1)

GT PL Addendum for Columbus_encrypted_

5/13/2022 at 2:36 PM

I.O.1.2. Omaha Music Therapy Contract Agreement

Discussion:

Music therapy has been offered to our high needs students. This year was the first year to contract with Omaha Music Therapy. Mr. Harris said this is a great program for our students.

Attachments: (1)

MT 2022-23 Contract

5/13/2022 at 2:37 PM

I.O.1.3. B.I.S.T. Services Agreement

Discussion:

Mr. Harris talked about B.I.S.T., He said Sara Colford is looking at staff feedback and how it will be used. B.I.S.T. is an asset to teachers and administrators in helping to identify student needs.

Attachments: (1)

2022-2023 COLUMBUS PUBLIC SCHOOL DISTRICT

5/13/2022 at 2:40 PM

I.O.2. Updates

Discussion:

Mr. Harris shared the status on the grants and reimbursements he has been working on and the ESSA visit. He said there were a lot of our students who participated in the Cops and Bobbers Program, it was a well attended event.

I.P. Superintendent's Report

Discussion:

Dr. Loeffelholz updated the Board on the End of School Year Celebration to honor years of service anniversaries and retirees. The speaker will be Billy Ivey, "Napkinisms": Positive aspects of sending messages. We are hoping to have a lot of staff write messages for the summer lunch program. He said a finance committee meeting needs to be scheduled regarding Kramer before the next board meeting. Need to know the priorities and come up with a good plan. Tentatively for a bond this September. Deadline for voting?

I.Q. Board Sharing

Discussion:

Dr. Loeffelholz reminded the board to be at CHS for graduation on Sunday at 2:45. The board thanked the administrators. The board expressed excitement for graduation and the culmination of the school year.

II. Executive Session

III. Adjourn

May 16, 2022 at 5:30 PM - Regular Meeting

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