September 19, 2022 at 6:00 PM - Regular Meeting

Discussion:  No one spoke to the Board.

Discussion: 

Discussion from the Board was that Mr. Kay did a great job during the hearing. 

Discussion: 

Mr. Kay said by state statute we are required to go through the resolution. He shared that the overall budget is down 5.53%. He will need to get signatures from all board members. 

Discussion: 

Dave Hiebner, CHS Principal, commented on the great opportunity for this trip is for students. Really great to be able to plan to go after COVID. 

Discussion: 

Dr. Loeffelholz said a vote is not required, but it is good transparency for the community.  The proposals will be due Oct. 4th.  The finance committee will need to schedule a committee meeting to narrow down the list for architect interviews.  Dr. Loeffelholz also shared the plan to tour school sites on the short list on Wednesday and Friday of this week. 

Discussion:  There were no items removed from the Consent Agenda.

Discussion: 

Chip Kay, Director of Finance and Human Resources briefed the board regarding the financial reports. The amounts showing are for the end of the fiscal year 2021-2022.

The M3 report is the final revenue statement for the 21-22 fiscal period.  It shows 95% of the expected property taxes were collected, 100% of the state aid funds. ESSERS money is on its way through our reimbursement process.

Report M4a shows the slowest two weeks of the budget year, very few checks are written while closing out. He said some time sensitive bills were paid. 

 

Discussion: 

Report M5 reflects the first 2 weeks of September, many purchase orders are created for the beginning of the year items. Mr. Kay said we try to time outgoing funds with revenue receipts. Some payments going out are for the full year of services, memberships that are due, ALICAP insurance premium payment for the year is showing on the report. There is a payment to Gopher for PE equipment. 

Discussion:  There were no certified staff hires or resignations. 

Discussion:  Mr. Kay spoke to the classified staff additions at the start of the school year.  He said staff is down to 6-8 openings, half are custodial openings that are being filled by ServiceMaster.

Discussion: 

Dr. Loeffelholz mentioned the After-School Program Regional Meeting that Sara Colford attended along with a HAC Meeting for Tim Kwapnioski and a counseling conference attended district wide by CPS counseling staff. He said there was travel by Mr. Kay, Mr. Harris and Mr. L. Kwapnioski along with his own travel in the last month. 

Discussion: 

Dr. Loeffelholz shared the Foundation Report. Total contributions for the month of August was $8,403.87; total contributions for the year is $219,817.17.

Discussion: 

Mr. Kay informed the board that there were a lot of applications this month, he said, an application won’t be attached if it doesn't meet the criteria specified in board policies.

Discussion: 

Noted to be surplussed were guitars, chairs, table and English composition texts. 

Discussion: 

Mr. Kwapnioski is away at a conference. Dr. Loeffelholz said all of the board members received a memo regarding the mower attributes and costs. Mark Brown, board member said the current mower has 5000 hours on it. The information shows that this bid is $8000.00 less than the next bid.

Discussion:  Teresa Hausmann, Director of Curriculum, Instruction and Assessment, said she would have data to share at the next meeting.

Discussion: 

Jason Harris, Director of Student Services and Special Education was also away at a conference. Dr. Loeffelholz said that Mr. Harris just finished working on reimbursements. There are a lot of reports coming due. The October 1st count for state aid is coming up quickly. Mr. Harris is working with Santiago Vasquez, Suzanne Stevenson and Eric Edzards to get the data in Synergy so that the report is ready and all students are accurately accounted for.

Discussion: 

Dr. Loeffelholz thanked the Board for taking the time to meet for two Board Retreats. He said he felt like it cleared the air on where we are going and what we want to do, along with wanting to be completely transparent with staff.  Dr. Loeffelholz said we will start scheduling meetings with staff and with community members separately. 

Discussion: 

The Board shared that they enjoyed the Kramer tour last week. Really felt the Board Retreat was great to talk about just the one subject and get ideas about what everyone is thinking and next steps. They are happy that school has started and things are moving along. All are very appreciative for all the hard work being done and feel it is great to see all the good things that are happening. 

Discussion:  Adjournment at 6:56.