Public Meeting Minutes: July 7, 2014 at 6:00 PM - Construction Manager Selection Committee for the Board of Education


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July 7, 2014 at 6:00 PM - Construction Manager Selection Committee for the Board of Education Minutes

July 7, 2014 at 6:00 PM - Construction Manager Selection Committee for the Board of Education
I. Call to Order
Discussion:  Present: Member(s) of the School Board: Alan Dostal, Board President, Ken Curry and Francis Kuehler, Building and Sites committee. Member(s) of the School Administration or Staff: Troy Loeffelholz, Superintendent of Schools, Dave Melick, Executive Director of Finance, and Leonard Kwapnioski, Director of Building and Grounds. The School's Architect or Engineer: Patrick Phelan of DLR Architects. Any person having special expertise relevant to selection of a construction manager under the Nebraska Political Subdivisions Construction Alternatives Act: Mike Grutsch. A resident(s) of the School District other than an individual included in (a) through (d) above: Dan Keiter, Toby Goc, and Mike Jeffryes. Absent: None. Also present: Derek A. Aldridge, legal counsel for the District Jim Osborne, Columbus Telegram
II. Pledge of Allegiance and Roll Call
III. Open Meeting Notice of Posted Law
IV. Review of Proposals by Selection Committee for Board of Education of Columbus Public Schools
Discussion:  The Selection Committee reviewed with the Project Architect the materials provided by school district legal counsel on the CM@R construction delivery process and the statutory requirements for the selection of the CM@R for the construction of a new high school building (the Project). The Selection Committee then discussed the development and adoption of procedures for the review of the proposals received, the evaluation of the proposals received from the prospective candidates submitting proposals, and selection of prospective finalist candidates to interview for CM@R position. The Selection Committee collectively reviewed, discussed, and considered the proposals received on June 30, 2014, from prospective CM@R candidates for the Projects. The Committee evaluated each proposal under the selection criteria. Upon completion of such review the Selection Committee members collectively scored each of the five (5) submitting firms based upon the selection criteria as set forth on the attached Appendix A to these minutes which includes the “Columbus PS CM@R Selection Committee – Summary of Evaluation (07-07-14)” and the “Columbus PS CM@R Selection Committee – Score Sheets (07-07-14)” for each such firm, attached hereto and incorporated herein by this reference. Upon review of the Score Sheets for each firm by the Committee, the Committee determined that based upon the Score Sheets that the firms of Boyd Jones / BD Construction, Hausmann Construction, and Sampson Construction are to be the finalist candidates to be interviewed by the Selection Committee for its recommendation for the position of CM@R for the Project. After the motion carried: The Selection Committee then conducted a blind draw by placing slips of paper with the names of the firms designated as finalists written on an individual slip of paper; the slips of paper were then folded in a manner to hide the name of each firm and placed in a container, and then the slips of paper were drawn from the container by Selection Committee member Toby Goc, with the first name drawn given the first interview time, and each succeeding firm whose name is drawn given the next interview time in order until all interview times slots were filled. The blind draw resulted in the CM@R finalist firms being provided the following interview times on July 16, 2014: Name of Firm Interview Time Hausmann Construction July 16, 2014; 4:00 p.m. – 5:15 p.m. Sampson Construction July 16, 2014; 5:30 p.m. – 6:45 p.m. Boyd Jones / BD July 16, 2014; 7:30 p.m. – 8:45 p.m. The Selection Committee shall reconvene on July 16, 2014, at 4:00 p.m., in the Educational Service Unit No. 7 Building, 265 44th Ave., Columbus, Nebraska, to conduct such interviews as deemed appropriate by the Selection Committee and will then deliberate regarding the evaluation of the firms submitting proposals and interviewed for the position of construction manager at risk for the Project, and will prepare findings regarding the results of its evaluation of each firm based upon the selection criteria established in the request for proposals for the Project, and will determine the Selection Committee’s recommendation to the Board of Education of the rankings in order of preference of the submitting and interviewed firms for the position as construction manager at risk for the Project.
V. Adjourn
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