September 11, 2023 at 5:30 PM - Committee As A Whole
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I. Committee As A Whole
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I.A. Call to Order
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I.B. Roll Call of Board
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I.C. Pledge of Allegiance
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I.D. Notice of Open Meeting Posted
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I.D.1. President ensures all can hear proceedings
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I.E. Presentations
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I.E.1. Maintenance Presentation
Discussion:
Mike Grutsch, Maintenance Building/Grounds Coordinator, presented the list of routine maintenance. He has 9-10 staff. They are two short at this time a carpenter and a mechanic. He said it is very difficult to find people for these positions. Mr. Grutsch said he was able to hire three custodians recently, when the custodial staff is absent, the maintenance staff fills in. The contract with ServiceMaster is a big help. Those people can substitute for custodians when needed. Mr. Grutsch said that they have accomplished many projects in the last year, including the installation of HVAC in 4 of the 5 elementary schools, and replacing carpet in the needed areas of CMS because of flooding. He said all the painting was finished at Centennial. CHS is next for painting. Mr. Grutsch said getting Kramer ready for preschool and childcare has been the priority, they are close to being finished. Mr. Grutsch said his staff oversees 120 acres. |
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I.E.2. Columbus High School Graduation Presentation
Discussion:
Dave Hiebner, CHS Principal, shared a presentation on Columbus High School Graduation. He said the ceremony is optional for students. The students that participate are held to academic and behavioral expectations throughout the school year. There was discussion on alternative educational opportunities, and criteria for those placements. Each of the alternative education programs offers different options. Mr. Hiebner said the best support is within CHS. Our goal is always to get them back to their building. When a student returns from an alternative placement, they are expected to follow the same standards as all students at CHS.
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I.F. Board Special Functions
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I.F.1. Second and Final Reading of Policy 504.10 Weapons
Discussion:
Dr. Loeffelholz said that some new information will be placed outside of our buildings and pushed out to remind people that our school buildings and grounds are gun-free zones. LB77 the concealed weapons bill, is what brought this policy up for discussion.
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I.F.2. Second and Final Reading of Policy 506.02 including 506.02R1 Federally Recognized Organizations
Discussion:
Dr. Loeffelholz said that this policy requires us to let non-profit groups share information with our students. He also noted that the organization list is extensive.
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I.F.3. Second and Final Reading of Policy 605.07 Part-Time Enrollment
Discussion:
This policy is being reviewed because NSAA regulations changed and now allow homeschool students to take 5 credit hours on site per semester. These students must pass 20 hours per semester. State legislation brought this change. Dr. Loeffelholz said it is very difficult to track homeschool students.
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I.F.4. Second and Final Reading of Policy 611.07 Graduation Requirements including 611.07R2 Guidelines for the approval of correspondence courses or online courses
Discussion:
Dr. Loeffelholz said this information was shared last month. Mr. Hiebner and Teresa Hausmann, Director of Curriculum, Instruction and Assessment said that our requirements are higher. The difference is that we go above and beyond, CPS requires students to take more than the minimum. Fits well with what CHS is currently doing.
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I.F.5. Columbus Discoverer Marching Band 2023 Trip Information
Discussion:
Very specific information is listed, as requested.
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I.G. Consent Agenda
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I.G.1. Approval of Minutes
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I.G.2. Financial Reports M2, M3, M4a
Discussion:
Chip Kay, Director of Finance and Human Relations, shared information listed on the Financial Reports.
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I.G.3. Certified Personnel
Discussion:
Dr. Kay said there was one resignation.
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I.G.4. Classified Personnel
Discussion:
Dr. Kay commented on the Classified Hiring and Resignation Memo that it shows more people being hired than leaving.
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I.G.5. Professional Travel
Discussion:
Dr. Kay said the way this report looks will change. The information will be pulled from the new Absence and Sub program certified staff is using for leave/sick time. He asked the board what information they would be interested in reviewing in this report.
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I.H. Acceptance of Gifts/Donations
Discussion:
Dr. Loeffelholz, said the report shows $47,583; Kramer Child Development Center is a big piece of that. $772,072.22 for the year to date.
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I.I. Curriculum and Instruction
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I.I.1. Policies
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I.I.2. Administrative Functions
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I.I.2.1. Sixth Grade Novel Restart Quote
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I.I.3. Updates
Discussion:
Mrs. Hausmann said that ELA scales are finished and asked the board to review the document. She added that most of the scales for math are complete, HS and MS are finished, elementary teachers are still working. The FACS scales are complete, as well, Mr. Loeffelholz, STEM Teacher, has completed scales for his classes. Mrs. Hausmann said she would be working with Mr. Haefner to create each of the auto course's scales. |
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I.I.3.1. ELA K-12 PS Topics
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I.J. Business Operations and Human Relations
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I.J.1. Policies
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I.J.2. Administrative Functions
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I.J.2.1. Fundraising Applications to be Approved
Discussion:
All fundraisers listed met the criteria for board policy.
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I.J.2.2. Surplus Property
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I.J.3. Updates
Discussion:
Dr. Kay had some updates to share. He said the meetings next week will include two hearings with adjournments and then the regular meeting will begin. He also said we will have to have a special meeting to vote on the tax request, because action can not be taken until after the community meeting on Wednesday, September 20, 2023. Dr. Kay shared some information about the auditors, Porter and Associates. He gave an update on the collections process and its success. CPS has recovered $12,000.00 after the phone calls came out. A letter came out last week. The formal collection will come out mid-October. Dr. Kay gave some information regarding the Absence and Substitute program and how it is working. He said certified staff is still learning to use it, classified staff will be added once it is running smoothly for certified staff and substitutes. There was discussion about PTO and the pros and cons to that system. |
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I.K. Buildings & Sites/Technology
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I.K.1. Policies
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I.K.2. Administrative Functions
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I.K.2.1. Snow Fence Request from the City
Discussion:
Leonard Kwapnioski, Director of Buildings/Sites and Technology, commented on the city’s request for a snow fence. He said it is the same each year, the farmer gets to process the land first. If there is any damage from the installation or removal of the fence, it must be cleaned up by the city.
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I.K.3. Updates
Discussion:
Mr. Kwapnioski updated the board on his projects. He said they are moving along with the CASSETTE House project little by little. The city is constantly changing things, he may need to go in front of the City Council. |
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I.L. Student Services
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I.L.1. Policies
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I.L.2. Administrative Functions
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I.L.3. Updates
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I.M. Superintendent's Report
Discussion:
Dr. Loeffelholz shared the state conference information, along with comments he has received on the ribbon cutting. He also talked about the Strategic Plan Firms he has contacted and said he will send all feedback to the board. Dr. Loeffelholz talked about the surveys. He asked the board to read the article for the Telegram. He said it would be published in two parts on Wednesday and Saturday. |
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I.N. Board Sharing
Discussion:
Doug Willoughby, Board President, said he was able to meet the new international teachers. Board Sharing will continue at next week's meeting.
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I.O. Executive Session
Discussion:
The board did go into Executive Session.
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I.P. Adjourn
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