Public Meeting Minutes: August 8, 2011 at 7:00 PM - Board of Education Regular Meeting

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August 8, 2011 at 7:00 PM - Board of Education Regular Meeting Minutes

August 8, 2011 at 7:00 PM - Board of Education Regular Meeting
1. Call to Order
Discussion:  Called to 7:02 PM Motion by Randy/Steve to approve Mitch & Lisa vacation and Jon not heard from. Approve Mitch & Lisa and Jon at next meeting depending on what they hear. All passed.
2. Pledge of Allegiance & Roll Call
3. Oath of Office to New Student Member - Megan Gronewold
Speaker(s):  Dr. Lopez
Discussion:  Given to Megan by Dr. Lopez. Then she took her place at the table.
4. Consent Agenda
4.1. Approval of the agenda as submitted
4.2. Approval of minutes of the July 11, 2011 regular board meeting and the minutes of the July 11, 2011 Special Hearing on Student Fees
4.3. Approval of the proposed accounts for payment
4.4. Approval of budgetary receipts and expenditures
4.5. Approval of Option - To Tri County Chase Raber - Gr. K - Quinton Johnsen - Gr. 10 and Shane Bockemeyer - Gr. K - To Southern - Macayla Stuart - Gr. 10 and Jennifer Guy - Gr. 8
5. Information
5.1. Superintendent Report
Speaker(s):  Dr. Lopez
Discussion:  Beginning the school year. New teacher hear today ant ESU workshop and buildings. Dr Lopes meet with Tuesday, with more staff development. All staff on Wednesday and Thursday luncheon. Board members please come at 11:30 PM to lunch and state of District Report. Kids come next week on the 16th. Hosting two events - August 29th Teacaher/ADmin evaluation study for standards. at 7:00 PM at HS Media Center. September 14 NASB Area Meetings at Holiday Inn Express. Let Debbie Know (Steve yes) State Education November 16-18 me know - Steve yes. Average Daily membership and effect of this on state aid. WE havwe discussed with admin team at possible of adjusting end of year 104 x 6 school days = $40,000 loss in state aid. In addition we send K home during Kindergarten roundpup and have asked admin to do something creative to keep the K kid in school so we do not lose ADM. Also looking at and discussion option out kids. If we adjust schedule for seniors we need to give plenty of lead time. More discussion later. John Brazell Construction Update on EIPHS and Middle School Roof. Paddock punch list walkthorugh went well. Basiclayy waiting for padded floor and mirror. Staff moving in. New door being put in and ramps for portables. Portabled are in good shape. MS roof went well one issue over locker room. Fiberglass board with concrete over top is cracked badly. The engineer recommended that we replace this with metal or metal over the top or build up roof. Looking a options. EIFS - Brick work completed just washing off and clean up. Masons found 1,400 more brick identified more than origianal 74,350 dollars more. EIFS - informed last time the poor installations. Presente with 4 options. 1. Spray over the top 2. Take off finish matheral and live styforme 3. Reomve down to brick 4. Removedown to brick and install rubber memembrae and the put on new. Full 10 year warranty. This can be renew every 10 years if maintained correctly. More expensive but best 253,643.00. Brick & Eip 543,000 882,900. This is a lot, but it will be better still under 1.1 million dollar budget. Collande is moving along, about 3-5 weeks more Multi-purpose - Ground breaking, held last per construction meeting today. Will start moving dirt on Tuesday. All reparis from bond money so building money is ok. jim Steve recourse to Sampson. Statuate of limiataions we are past it. We will need more information and attorney will make a recommendation that we will being to the Board. Think Sampson would like to know what happend with the sub contractor
5.2. Student Update
Speaker(s):  Megan Gronewold
Discussion:  Band Camp last week Fall sports stated this week exdept volley ball and cross county School starts next week
6. Committee Reports - No Committee of the Whole Meeting in July
7. Action
7.1. 2nd Reading AR 5575 Student Fees and Material Requirements
Discussion:  Annnuallr have hearing and update fees and this is what we are doing. Just realinging as to what we have been doing.
7.2. Approve the Addendum to the Student Handbook regarding attendance procedures
Discussion:  Jami Jo Change in statute have meeting with County Attorney how will handle truancy. This change will be in all handbooks and will develop consisitehcy in how we report absences and turancey across the district. Jami Jo - Our Board policy was inline with statue but not consistent between buildings. Developed procedure that is consistent for all building. This will be better in working with county Highlighted the two main issue which are truancy and attendance in general that were reviewed and made consistent and what the procedures will be. Tobias - absence per period, per day - 5full days for a total of 40 times cumulative on an 8 period day. Tobias 5 Days get notes - This covers in all medical but will get a letter. Randy is it 9 in 1st semester then 10 and 11 will call parents in. It is 20 cummlative and does not start over. Credit does start over per semester.
8. Notification of Next Meeting
9. Executive Session
9.1. Regarding land litigation necessary for the protection of public interest and or the prevention of needless injury to the reputation of an individual and if such individual has not requested a public meeting.
Discussion:  went in at 7:39 5 minute recess
9.2. To discuss teacher negotiations for the protection of public interest and or the prevention of needless injury to the reputation of an individual and if such individual has not requested a public meeting.
10. Adjournment
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