Public Meeting Minutes: December 22, 2011 at 7:00 PM - Committee of the Whole

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December 22, 2011 at 7:00 PM - Committee of the Whole Minutes

December 22, 2011 at 7:00 PM - Committee of the Whole
1. Public Comments on Agenda Items - This is the proper time for public questions and comments on agenda items only. Please make sure a request form is given to the Board Vice-President before the meeting begins.
Speaker(s):  Randy Coleman
2. Early Kindergarten Entrance Procedures
Speaker(s):  Dr. Thompson
Discussion:  Dr. Thompson shared the Early Admission to Kindergarten packet with the committee. The policy approved early at Dec 12 meeting. Tonight will review packet which includes the application and free/reduced app, policy and guidelines. Dr. Thompson reviewed the specific guidelines that are needed to be met in order for early admission.
3. Review of Audit
Speaker(s):  John Brazell
Discussion:  Audit completed in late sep early oct. Each board member had a copy of the audit. Point page 8-10 very nice overview of finances page 9 - pointed out excess of receitps over disperments. Part of this is ara funds. If this was not in there we would be negative. Next year we will not have ara funds and we will be negative and using reserve funds. pAGE 20-21 long range debt overview page 52 - Last para we are in compliance. Nothing to change.
4. Construction Update
Speaker(s):  John Brazell
Discussion:  John - Stadium - moving along well, asphalt is laid for the track. Drainage is in. Getting ready to lay the rock. Foundations for press box in. Dave Eskra - Update on fundraising. Update from the committee Bill Armstong, Dave found themselves lack of communication and media all lifers who lived in Beatrice got educated and came back group of like minded individuals. Dedicated group. Meet at 6:30 AM. Build it right the first time. Building it right is what they want to do. Board 1 mill was a great start now time for community and alumni to step up and build it right. Marketing plan kickoff Jan 7th at the High School. Everyone informed, bringing in Ben Stindt and Caspers not everyone is aware of all they are doing. Will be a Norris double header and wrestling. Let public know all the information and the idea of build it right. Will ask for the opportunity to build it right. Have solid media support. It is an all complex Kick off - phase 1, phase 2 more fund raising, phase 3 the power of alumni. End of March hope to have 2 mill raised. EFIS - Moved along well the weather issues. The plasters did not move a fast as we wanted. They wanted to tent it we will not spend more than 39,000. Quality is great speed of work and clean up not so good. The collenade panels are in and they are working on it. It tent should be done in 60 days. High School Roof - Using Bond money. We will do this over 2 summers. Bids go out in January with bids to approve in February.
5. Strategic Plan Update
Speaker(s):  Dr. Lopez
6. Board Retreat with NASB
Speaker(s):  Dr. Lopez
Discussion:  Requested by Monte to discuss. Called Randy could not be here, but to consider the NASB retreat. Tobis in past he had issues with board members Randy and done some mediation. Tobis not sure what he wants to talk about. Does not see a retreat as will not resolve. Monte wants to talk about boardsmanship. Steve this is for those never on a board or does not get along. Steve feels this board is getting along. Have not had issues. Steve spend enough time no resolve with retreat. Jon - Board retreat with NASB. Has heard about boardmanship very first meeting, one at area meeting and one this year. Monte has been to one and was open to anyone. Some have attended. We have gotten what we need does not see need for NASB to come down. Agrees with Steve we have come along way this year, but do not feel the need for one. A lot more things to focus on. Mitch - NASB would not come down and address what Monte issues are. We are a better board than 6months. Can we be better yes, but not continually discussing the same issues. Doris - Disappointed when at State School Board and she talked with other that met yeary with NASB and set goals. I don't want to look at past not in favor of rehash. Would like to grow with goals and moved forward. John 11 hours at Boston and stragetic plan will move us forward. Randy - Not what Board wants to do and do not need to discuss anymore
7. Public Comments - This is the proper time for public questions and comments on any topic. Please make sure a request form is given to the Board Vice-President before the meeting begins.
Speaker(s):  Randy Coleman
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