Public Meeting Minutes: July 9, 2012 at 7:00 PM - Board of Education Regular Meeting

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July 9, 2012 at 7:00 PM - Board of Education Regular Meeting Minutes

July 9, 2012 at 7:00 PM - Board of Education Regular Meeting
1. Call to Order
2. Pledge of Allegiance & Roll Call
3. Consent Agenda
3.1. Approval of the agenda as submitted
3.2. Approval of minutes of the Special Hearing, June 11, 2012, Special Meeting June 27, 2012 and the minutes of the regular meeting, June 11, 2012.
3.3. Approval of the proposed accounts for payment
3.4. Approval of budgetary receipts and expenditures
3.5. Approve Hiring - Erin Hamilton - High School Math - Tyler Struck - High School Physical Education - Traci Schwing - Middle School - Language Arts
4. Information
4.1. Superintendent Report
Speaker(s):  Dr. Lopez
Discussion:  The update on the complex is that the concession stand, bathrooms, pressbox, horizon deck, flatwork and fencing are in process. The bleachers will be delivered on 7/16/12. Handrails will be put in following the bleachers. The ticket booth construction will begin on 7/16/12. Seeding will not be established until late September due to weather. Completion dates are *Field, track, bleachers & fencing- 7/16/12 *Main building- 8/17/12 *Ticket booth- trying for 8/17/12, but maybe not until 8/24. The complex should be able to be used for the years first football game, but it appears the ticket booth will not be in service. Steve Winter comments that the rumors are that the construction has ceased due to lack of funds coming in, and the first football field will not be held at the new complex. Winter would like to see more people going to the complex and checking things out. The fundraising committee for the complex is still active and states that they have been given 5 years to continue on their efforts. We have reached $1 million. Coleman asks if there is a reason for there not to have the first football game at the new complex- no concessions, lack of completion, etc. Dr. Lopez states funding is not an issue and it appears that the first game will be there. Aug 20 ALL staff for staff meeting at Beatrice High School 7:45-8:45 AM. Services awards will be presented at 8 AM. At 9 AM the state of the schools address will be given to staff and teachers.
4.2. Safety Plan Update
Speaker(s):  Dr. Thompson
Discussion:  2 Changes to precedures for crisis 2 recommendations- the building principal is to call super and then will contact other school principals. Statement NO RELEASE OF INFORMATION WILL BE GIVEN UNTIL SUPER IS CONTACTED. Suicide or death procedures principal will contact Super and then he will decide how other principals will be contacted. No information given out until media contact and super is contacted. Principal and secretary can get overwhelmed. To help in overwhelming situation help will be sent. Counselors will have sign in sheets and will be given staff to help with keeping students on tasks of getting help. If information needs to be sent to parents it will be done through connect Ed to get the word to the parents faster. This must go through Crisis team and counselors have a debreafing to see that staff and students that need it can get assistance and an insight for day 2. Student safety recommends that elementary and middle school to help to have adult first contact not students. Admin team have looked at a solution installing cameras, intercom, and locks. can be installed on multiple devices. Cist us approximately funds will be taken from 2011-12 budget so not affecting 2012-13 budget. Hope to have it done this summer.
5. Committee Reports
Discussion:  None
6. Public Forum
Discussion:  None
7. Action
7.1. Approve milk bid for the 2012-13 school year
Speaker(s):  John Brazell
Discussion:  Roberts dairy Only Bid What is the dollar amount? As there are bids approximately 20 items on the bid list an example is the cost of 1/2 pint of 1% is 21.84 cents.
7.2. Approve bread bid for the 2012-13 school year
Speaker(s):  John Brazell
Discussion:  Is there a comparison that can be given for a loaf of bread? *Rotella- $.98 *Sara Lee- $1 *IBC- $1.25
7.3. Approve oven bid as presented
Speaker(s):  John Brazell
7.4. Approve Safety Plan as presented
Speaker(s):  Dr. Thompson
7.5. Approve Swimming Coop Agreement with Freeman Public Schools
Discussion:  As the cost is prorated by the number of participating students from each district the cost is shared. We have room in the program and it gives Freeman students a great opportunity. As it is a Class A sport adding Freeman will improve numbers.
7.6. Reaffirm Policy 5575 Student Fees
Speaker(s):  Dr. Lopez
7.7. Reaffirm AR 5575 Student Fees
Speaker(s):  Dr. Lopez
7.8. 2nd Reading of Policy 5120 Attendance
Speaker(s):  Dr. Thompson
Discussion:  Dr. Thompson outlines responsibilities For early withdraw (prior to graduating or before the age of 18) there must be an exit interview and written proof of financial hardship or medical necessity With excessive absences if student has 20 days of medical don't need to report. If just one of absences beyond 20 days is not medical the county attorney will be contacted. When the county attorney is contacted one of the following needs to occur on the report: a)the school is asking for more time to work with the student before attorney intervention - showing proper steps are being taken by the school principal and staff to improve the situation causing the absences. b)the school representative believes that the school has used all reasonable efforts to resolve the student's excessive absenteeism without success and recommends county attorney intervention.
8. Notification of Next Meeting
9. Adjournment
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