March 10, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION

Discussion:  All actions in these Minutes were by unanimous vote unless otherwise stated.

President Tanya Gray called the meeting to order at 5:00 p.m.

Discussion:  April is the Month of the Military Child and April 11 is Purple Up Day for our military-connected students.

Discussion:  There was nothing for public forum.

Discussion:         Approved Reglar Board Meeting Minutes of February 24, 2025.

Discussion:         Approved Personnel Action for March 10, 2025. (Attachment)

Discussion:         Approved Accounts Payable Report and February 2025 Payroll Report. (Attachments)

Discussion:         There were no conflicts disclosed as defined in SDCL 3-23.

Discussion:  Elementary and Secondary Curriculum and Instructions Items:

Discussion:  Executive Director of Academics Ann Pettit proposes a strategic adjustment to separate Badger Clark Elementary and Francis Case Elementary as two buildings instead of one entity under the name of Patriot Elementary.  This change is driven by the need to streamline data entry, exports, budget entry, and tracking. Currently, we must double-enter or manually calculate information when aligning our district data with the state system. The state recognizes Patriot Elementary as a single building with approximately 1,000 students, whereas we operate them as separate entities. This discrepancy requires us to either combine data when reporting to the state or separate it at the district level for decision-making, creating inefficiencies. The recommendation will be presented at the next meeting for approval. 

Discussion:  Superintendent Items:

Discussion:  Communications Coordinator Jade Temple gave an update on the District Wellness Program. We are now in Step 3 Implementation and Step 4 Evaluation of the wellness plan. The district wellness program was implemented on January 10 with staff creating individual accounts on the Well365 app to log health visits, participate in classes and log exercise.  There are 169 staff members signed up for this first segment through the end of this school year.  The next Wellness Committee meeting will be on March 24. It will be considering an upgrade from the basic Well365 platform and the benefits.

Discussion:  Executive Director of Operational Support Services Tim Kosters reported on the Classified Listening Sessions conducted in February.  Each session was structured as a group rounding with dialogue on what is going well, what are any barriers, and how best to support them. Some issues were identified for follow up. Overall, all sessions were positive and informative.

Discussion:  Fiscal Resources Items:

Discussion:  Executive Director of Operational Support Services presented an overview of the Capital Outlay requests for the 2025-26 school year. Approximately $3.15 million dollars will be received for FY 2026. The recommendations total approximately $3.4 million dollars.  The committee met on February 19 and is recommending the projects with the difference being transferred from Impact Aid account to cover the additional $250,000 costs. The Capital Outlay list shows priorities and the rationale for approving or not.  Board committee members stated the process for determining the projects works very well.

Discussion:  Operational Support Services Items:

Discussion:  Reports:

Superintendent Kevin Case and Business Manager Trista Olney are in Washington DC attending the Spring NAFIS Conference. 

 

Discussion:  Committee Reports from Board Members and Comments from Associate Board Members.

Tonya Welch will attend the Booster Club meeting tomorrow night. They are currently planning the post-prom activities for April.  

Ben Frerichs and Amy McGovern attended the Facilities Master Planning Committee meeting.  The group reviewed the enrollment analysis report provided by RSP & Associates and the Facilities Report by Co-Op Architects.  The next meeting will be later in March.