October 27, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
Discussion:
All actions in these Minutes were by unanimous vote unless otherwise stated.
President Tanya Gray called the meeting to order at 5:00 p.m. |
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
Pumpkin Chunkin 2025 - HS Industrial Tech & CTE Students ASBSD School Board ALL Award
Discussion:
Superintendent Kevin Case congratulated the Douglas Tech Club for winning the 2025 Pumpkin Chunkin' competition this year, even beating local college teams. The club's president explained the process, the challenges, and the problem-solving skills involved in winning the event.
Douglas School Board members received the ALL Gold Level Award this year for their actions, learning, and leadership through Associated School Boards of South Dakota. The School Board was recognized for its dedication to enhancing student, staff, and family support by its commitment to public service. |
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4. Review of Board Working Agreements:
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5. Public Forum:
Discussion:
There was nothing for public forum.
Links:
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6. Approval of Agenda:
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7. Consent Agenda Items:
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7.A. Approval of Regular Meeting Minutes for October 14, 2025.
Discussion:
Approved Regular Board Meeting Minutes for October 14, 2025.
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7.B. Approve Financial Reports
Discussion:
Approved September 2025 Financial Reports. (Attachment)
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7.C. Approve the Purchases and Issuing of Accounts Payable.
Discussion:
Approved Accounts Payable Report. (Attachment)
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7.D. Approve the Cooperative Agreement between Youth and Family Services and Douglas School District for the 2025-26 School Year.
Discussion:
Approved the Cooperative Agreement between Youth and Family Services and Douglas School District for the 2025-26 school year.
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7.E. Approve an additional $7,150.72 for the additional Pre- Kindergarten class.
Discussion:
Approved an additional $7,150.72 for the additional Pre-Kindergarten classroom. |
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7.F. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
Discussion:
There were no conflicts disclosed as defined in SDCL 3-23.
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
Discussion:
Elementary and Secondary Curriculum and Instruction Items:
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9.A. 1. Summer/Fall Activities Update.
Discussion:
High School Activities Director Josh Haaland shared an overview of the new summer strength and conditioning program, Patriot Power. Initially, 161 students signed up with 107 students completing the program successfully. This is the first year to use the Bound electronic platform for activities registration, scheduling, rostering, ticketing, promoting events and concessions. More features of the Bound program will be implemented during the second semester. It has been well received and is a great tool for data collection.
Links:
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10. Superintendent Items:
Discussion:
Superintendent Items:
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10.A. Approve Student Assignment Request as recommended for the 2025–26 school year.
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10.B. Approve Open Enrollment Application under the Board Policy JECB, Emergency Clause as recommended for the 2025-26 school year.
Discussion:
Approved Student Assignment Request as recommended.
Approved Open Enrollment Application as recommended under the Board Policy JECB, Emergency Clause. |
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11. Fiscal Resources Items:
Discussion:
Fiscal Resources Items:
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11.A. Approve the following grant budgets:
McKinney-Vento Homeless Children & Youth |
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12. Operational Support Services Items:
Discussion:
Operational Support Services Items:
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12.A. Hear Informational Reading of Revised Board Policy BD - School Board Meetings
Discussion:
Hear Informational Reading of revised board policies (recommended ASBSD language changes):
Revised Board Policy BD - School Board Meetings Revised Board Policy BDC - Executive Sessions Revised Board Policy BDDE - Parliamentary Procedure Revised Board Policy CBA - Superintendent Job Description Revised Board Policy IIBFA - Use of Artificial Intelligence Technology Revised Board Policy JFC - Student Conduct Revised Board Policy JFA - Student Due Process Rights Revised Board Policy JFCD - Student Bullying Revised Board Policy JFCH - Alcohol and Other Drug Use by Students |
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12.B. Hear Informational Reading of Revised Board Policy BDC - Executive Sessions
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12.C. Hear Informational Reading of Revised Board Policy BDDE - Parliamentary Procedure
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12.D. Hear Informational Reading of Revised Board Policy CBA - Superintendent Job Description
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12.E. Hear Informational Reading of Revised Board Policy IIBFA - Use of Artificial Intelligence Technology.
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12.F. Hear Informational Reading of Revised Board Policy JFC - Student Conduct
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12.G. Hear Informational Reading of Revised Board Policy JFA - Student Due Process Rights
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12.H. Hear Informational Reading of Revised Board Policy JFCD - Student Bullying
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12.I. Hear Informational Reading of Revised Board Policy JFCH - Alcohol and Other Drug Use by Students
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13. Reports:
Discussion:
Reports:
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13.A. Superintendent:
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13.A.1. Follow Up On Parent Caregiver Survey Pulse Check
Discussion:
Superintendent Kevin Case reviewed the process outlined by Studer Education for the parent/caregiver survey given last spring. Focus groups which included parents, developed an action plan for the selected area of improvement:"I receive positive phone calls, emails or notes about my child from the school." During the first quarter, buildings and departments had a goal to send parents positive feedback notes. A quick survey or pulse check was given to parents at parent/teacher conferences, and it showed significant gains. |
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13.A.2. Studer Employee Engagement Survey Overview.
Discussion:
Superintendent Kevin Case commented on the recent Employee Engagement Survey which closed last week with 408 staff members completing the survey. Principals and coordinators will see their building/department data tomorrow and begin planning the staff rollout for January PD days. |
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments from Associate Board Members
Jo Anne Mulholland is glad to be back to work. Amy McGovern attended the Box Elder Area Chamber of Commerce meeting last week. There are several new and returning events coming to The Box this fall and winter. Paul Koecher stated the planes will be back to Ellsworth in early December. Tanya Gray attended the Black Hills Special Services Cooperative Board of Directors meeting. It showcased its drivers education program at the last meeting. |
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14. Upcoming Calendar Events:
November 10 - BOE Meeting, 5:00 pm November 11 - Holiday, No School November 24 - BOE Meeting, 5:00 pm November 26-28 - Thanksgiving Break December 4 - CO Annual Staff Openhouse, 8:00-3:30 |
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15. Executive Session for personnel according to SDCL 1-25-2.1.
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16. Action As A Result of Executive Session.
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16.A. Approve Personnel Action
Discussion:
President Tanya Gray called the Board out of executive session at 6:13 p.m.
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16.B. T. Ladwig Request for Waiver of Liquidated Damages.
Links:
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17. Adjournment
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