August 10, 2026 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
Discussion:
All actions in these Minutes were by unanimous vote unless otherwise stated.
President Tanya Gray called the meeting to order at 5:00 p.m. |
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
Discussion:
Superintendent Kevin Case recognized our new staff who started last week. It takes a lot of work to make things better each year, and it was a great experience for all.
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4. Review of Board Working Agreements:
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5. Public Forum:
Discussion:
There was nothing for public forum.
Links:
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6. Approval of Agenda:
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7. Consent Agenda Items:
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7.A. Approval of Regular Meeting Minutes and Annual Meeting Minutes for July 13, 2026.
Discussion:
Approved Regular and Annual Board Meeting Minutes of July 13, 2026.
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7.B. Approve Financial Reports
Discussion:
Approved June 2026 Financial Reports. (Attachment)
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
Discussion:
Approved Accounts Payable Report and July Payroll Report. (Attachments)
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7.D. Approve Second Reading of the following new or revised Board Policies:
New Board Policy HJ(N) - Housing of Negotiable Items
Revised Board Policy Regulation GBM-R(N) - Staff Grievances Procedures
Revised Board Policy Regulation KL-R(N) - Complaint Procedure
Revised Board Policy Exhibit KL-E(1) (N) - Complaint Report Form
Revised Board Policy GCI(N) - Professional Staff Assignments and Transfers
Discussion:
Approved Second Reading of the following new or revised Board Policies:
New Board Policy HJ(N) - Housing of Negotiable Items
Revised Board Policy Regulation GBM-R(N) - Staff Grievances Procedures Revised Board Policy Regulation KL-R(N) - Complaint Procedure Revised Board Policy Exhibit KL-E(1) (N) - Complaint Report Form Revised Board Policy GCI(N) - Professional Staff Assignments and Transfers |
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8. Items Removed From Consent Agenda
Discussion:
Items Removed from Consent Agenda:
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8.A. Approve Personnel Action
Discussion:
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8.B. Approve the recommendation to deny Shae Weber's request for waiver of liquidated damages.
Discussion:
Approved Personnel Action. (Attachment)
Approved the recommendation to deny Shae Weber's request for waiver of liquidated damages. |
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8.C. Approve Conflict Disclosures and Waiver Authorizations as being Fair and Reasonable and Not Contrary to the Public Interest Pursuant to SDCL 3-23-3.
Discussion:
Approved Conflict Disclosures and Waiver Authorizations as being fair and reasonable and not contrary to the public interest pursuant to SDCL 3-23-3.
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
Discussion:
Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended for the 2026-27 school year.
Discussion:
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10.B. Approve Open Enrollment Applications as recommended for the 2026-27school year.
Discussion:
Approved Student Assignment Requests as recommended for the 2026-27 school year.
Approved Open Enrollment Applications as recommended for the 2026-27 school year. |
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10.C. Approve enrollment benefit for non-resident children of district employees as recommended and subject to the provision of Section E of Policy JECB as presented.
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10.D. Approve the following Staff Handbooks for the 2026-27 school year:
Negotiated Agreement Speech-Language Pathologist Handbook Classified Handbook Coordinator Handbook Administrator Handbook |
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10.E. Douglas Middle School Update
Discussion:
Negotiated Agreement
Speech-Language Pathologist Handbook Classified Handbook Coordinator Handbook Administrator Handbook |
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11. Fiscal Resources Items:
Discussion:
Fiscal Resources Items:
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11.A. Approve Supplemental Budget as presented.
Discussion:
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11.B. Approve Contingency Transfer as presented.
Discussion:
Approved Supplemental Budget as presented.
Approved Contingency Transfer as presented. |
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11.C. Approve Revised Grant Budgets as presented:
Consolidated Application
McKinney Vento
Discussion:
Approve Revised Grant Budgets as presented:
Consolidated Application
McKinney Vento
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11.D. Approve the following resolution: LET IT BE RESOLVED that the Douglas School District #51-1 Board of Education hereby approves and authorizes the transfer of Impact Aid Funds as presented.
Discussion:
Approved the following resolution:
LET IT BE RESOLVED that the Douglas School District #51-1 Board of Education hereby approves and authorizes the transfer of Impact Aid Funds as presented.
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12. Operational Support Services Items:
Discussion:
Operational Support Services Items:
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12.A. Hear Informational Reading of the following revised Board Policies:
GDN- Evaluation of Support Staff
GDN-R- Implementation Procedures for Support Staff Evaluations
GDI- Support Staff Assignments & Transfers
JECB - Admission of Non-Resident Students (Open Enrollment)
Discussion:
Hear Informational Reading of the following revised Board Policies:
Revised Board Policy GDN- Evaluation of Support Staff
Revised Board Policy Regulation GDN-R- Implementation Procedures for Support Staff Evaluations
Revised Board Policy GDI- Support Staff Assignments & Transfers
Revised Board PolicyJECB - Admission of Non-Resident Students (Open Enrollment)
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12.B. Approve New FINANCIAL OPERATIONS AND COMPLIANCE COORDINATOR Job Description
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12.C. Approve New STUDENT SUPPORT SERVICES Job Description
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13. Reports:
Discussion:
Reports:
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13.A. Superintendent:
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13.A.1. Back To School Update
Discussion:
Superintendent Kevin Case shared a map of the Douglas Middle School parking lots and student drop off areas explaining that student safety is the primary concern even when there will be inconvenience to parents. He thanked Gustafson contractors for meeting deadlines and getting the parking lots, sidewalks, and bus loop completed on time.
He also shared the updated Change Order list with board members, commenting that there are still some contingency funds left. |
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13.A.2. $20 Million DCIP Update
Discussion:
Superintendent Kevin Case said the district's application to apply for the $20 million DCIP grant was selected and now have until August 21 to submit the grant proposal. Interviews are scheduled for the Federal Program Administrator position.
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments from Associate Board Members
Several board members commented on the great sessions they attended at the ASBSD Joint Convention in Sioux Falls and the great people presenting who represented Douglas. Tonya Welch attended the Box Elder Area Chamber of Commerce meeting. Taco Bell will be opening its new location in Box Elder soon. |
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14. Upcoming Calendar Events:
August 11 - Staff Options Based PD, 7:30 - 3:00 August 11 - Staff Welcome Back Lunch, 12:00 pm August 17 - Family Walk-Through, 3:30 - 7:00 pm August 19 - First Day of School for Students August 24 - BOE Meeting / District Tour, 5:00 pm |
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15. Executive Session for Personnel according to SDCL 1-25-2.1.
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16. Action As A Result of Executive Session
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17. Adjournment
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