May 16, 2012 at 4:30 PM - Facility Committee Meeting

Discussion:  Also in attendance were Don Hague, Tim Meisner and Curt Hanson. It was determined that Doll will serve as Chairperson of the Facilities Committee.

Discussion:  A current copy of the summer maintenance schedule was distributed and reviewed. There will be nine ineividuals making up the summer work crew this year. The summer crew plans to spend two weeks solid at each building. Doll expressed his disappointment in the cleanliness of the High School restrooms. Hague explained that Hillyard will be determining a single set of standards for the entire district to follow. Currently the custodians report directly to the building principals during the school year and report to Hanson during the summer months. Doll strongly suggested that all custodians report to Hanson year round. Doll also suggested utilizing an outside janitorial firm, such as Service Master, to handle larger jobs within our facilities. The district does not have the necessary equipment to maintain the level of cleanliness desired. By outsourcing the stripping and sealing of floors twice a year the facilities would remain in better condition. Doll also suggested rotating custodians throughout the district to ensure they are familiar with all buildings and practices. Meisner stated that he would check into bidding this service out. The duty of mowing district grounds will also be rotated amongst the summer crew. The committee also encouraged Hanson to purchase items of higher quality when replacements are required. Additional topices discussed included the hydration station drainage at the High School and custodian hours and scheduling. Hague stated that he would have the evening janitorial crew at the High School evaluated. Hillyard's report on the district is expected to arrive in mid-June. It was determined that the refinishing of Cedar Canyon's gym floor would be contracted out. Bi-weekly updates will be forwarded to the Facilities Committee throughout the summer months. The surplus sale will be moved from June to July, 2012 due to time contraints. Doll asked that a summer schedule be developed for the district's IT department. The committee asked that the district be supplied with copies of "as built" drawings in hard copy format, as well as on disc, once the project has been completed.

Discussion:  Hague led the committee on a tour of the Lincoln Elementary building. Areas of conern included the baseboard gap by the foot prints near the teacher work rooms, tiles in the work room that are cut unevenly and the stairwell trim.