May 21, 2012 at 7:00 PM - Regular Board of Education Meeting

Discussion:  RBC Capital representatives Wes Bradish and Nate Eckloff addressed the board about their consideration of refinancing the district's Build America Bonds. Bradish provided a refinancing analysis to the board members. Bradish explained that rates have recently come down and an opportunity to save district tax payer money came to the attention of Business Manager Tim Meisner. Bradish distributed MMD data, explained how rates have recently gone down and also discussed maturities. The Build America Bonds were introduced in 2009 and then eliminated at end of 2010. RBC Capital will work with the Bond Council on the legalities and tax issues for refinancing. The Bonds were purchased with 4.5% intrest and by refinancing, the district would be in the 2% range. Associated fees were also reviewed. If the Board chooses to proceed, RBC Capital will present a parameters resolution for final approval. The district can expect to save approximately $220,000 in interest payments. Specific topics discussed included sources and uses of funds, savings, a summary of refunding restults, bond pricing, bond debt sdervice, bond summary statistics, a summary of bonds refunded, escrow requirements, descriptions, costs, cash flows and statistics.

Discussion:  Meisner explained that the Business Committee had met and reviewed the treasurer's report and made a recommendation to approve the report. Projected expenses were discussed. Hague stated that a work session will be held in June to review Lincoln change orders and the project budget.

Discussion:  This payment includes 50% of the retainage fee.

Discussion:  This school lunch price increase brings the district up to federal guidelines on our free and reduced lunch program. The Business Committee has reviewed and recommends that the full board accept the increase.

Discussion:  Hague explained that a schedule of inservice has been developed for training on technology and internet use. Peters confirmed that the district is instructing the student body in internet safety issues and acceptable use.

Discussion:  Testing proceedures were reviewed with High School Principal Eldon Hubbard. Coaches and Sponsors will initially be in a seperate "testing pool", however the Personnel Committee will look at developing one pool for both staff and students. Hague will provide a recommendation to the Personnel Committee at their next meeting. All new coacdhes and sponsors will have a pre-employment test and then be entred into the random testing pool. If approved, this policy would take effect for the 2012-2013 school year. The pool size is expected to be around 300, and tests are expected to cost $38 per test. This policy will also be reviewed at the next policy review committee meeting on May 29th.

Discussion:  This policy was dated incorrectly during it's last review so the policy was re-reviewed and the date will be corrected. Updates were also included to bring this policy current.

Discussion:  Doll explained the change order review in detail. A rain delay letter from Anderson & Shaw was discussed. Hague explained future plans and dates.

Discussion:  Miles recapped the Personnel Committee Meeting and reviewed the new hires and resignations for the 2012-2013 school year.

Discussion:  Doll expalined that the committee met at new lincoln building to discuss summer work. Doll expressed interest in having the district's restrooms, especially the high school, deep cleaned. District staff is able to maintain the facilities, but the stripping and sealing of tile floors may be contracted out with an agency that has the appropriate equipment and can perform this service twice each school year during breaks. The committee also would like to see custodial personnel rotated throughout the entire district so they become more familiar with all building procedures. Hilyard will be providing cleaning standards that will be enforced throughout the district in all buildings.

Discussion:  Copsey informed the Board that the Business Committee had approved the distribution listng for April. Additional topices included IT purchase procedures, vendor terms, the Anderson & Shaw Construction application for payment, a bid to re-roof the high school, textbook purchaes, the refinancing of the district's Build America Bond and school lunch prices. IT server issues were also addressed and the committee recommended outsourcing some of the district's IT needs. Hague explained that the district is adding a position to that department to assist with daily tasks. Doll requested that the district develop a summer schedule for the IT department, similar to the one that was developed for building maintenance and summer work. Hague explained how the summer crew will work for two weeks solid at one building before moving on to the next one this summer.

Discussion:  Winn stated that the Curriculum Committee met and reviewed results from the Terra Nova test. Next year, the test will be administered in the fall instead of in the spring. Curriculum & Assessment Director Terri Martin provided score comparisons for the committee. A bill for vocabulary textbooks was discussed.

Discussion:  Hgaue thanked everyone for attending the graduation ceremony. He will be working with Brian Sweeney on Tuesday to review change orders. Hague explained that he spoike with the land owner near Lincoln's new parking lot and her preference is that the district does not clean up debris between her property line and the school's parking area. Information about the proposed parking lot will be shared with the Building Committee at their next meeting. Hague stated that the district should be able to assume possession of the facility around June 18, 2012. At that time, staff may move into the building. The moisture content in the gym has dried so the surface is ready to be laid on the 29th. Hague acknowledged the high quality of guidance Brian Sweeney has provided to the district as the Owner's Representative on this project. Hague explained that the Governor was at Cedar Canyon on Monday to have lunch with the students. Due to a scheduling conflict, the Lieutenant Governor will attend the Lincoln building dedication. Hague stated that DIBELS test results were shared and district elementary students performed at the highest level ever. The state writing at the 4th grade level had tremendous scores across the board. The State will assemble a comparison of ACT scores for 8 districts. The Administrtive Retreat has been scheduled for the end of May and beggining of June. District administrators will review data and set targets for next year. Hague explained that the district is still taking applications for a couple of positions, but that he hopes to have all certified positions filled by the end of June. Wednesday is the last day of school for students and Thursday is the last day for teachers. An end of year assembly will be held on Wednesday at 2:30pm at the high school auditorium. Brunner and Winn have volunteered to hand out service pins. An ice cream social will immediately follow in the high school cafeteria. Hague thanked the Board for their hard work and dedication during this outstading year.

Discussion:  Doll attended the mass band concert and provided a "hats off" to Mr. Raines and Mrs. Curtis for a terrific job. Doll said he enjoyed the awards convocation last week and reminded everyone that the students are able to accomplish an awesome amount and it is nice to see great kids receiving recognition. Peters appreciated that the district performs a bachelauriet and acknowledge the professional student attire and decorum. Peters feels this is a tribute to the high standards for our young people within the district. Winn was proud to be a part of graduation and felt is was well timed and went smoothly this year. Winn was impressed with Dave Lashley and Shawn Seiler's performance. Copsey feels that the Class of 2012 has set the bar pretty high with their spring activities, including the play production, the speech team and sports teams. Copsey enjoyed the graducation ceremoney as well.

Discussion:  The Building Committee will meet on Wednesday, June 6th instead if Tuesday, June 5th. The Personnel Committee will meet at noon on June 6th. The Policy Review Committee meeting will be bumpbed to May 30th. Work sessions will be held in June to discuss the Lincoln Building project and a tour of the facility will be offered. The Regular Board Meeting may also be held at the new Lincoln facility. A work session will be held in July to meet with Superintendent Search Firms. A work session will be held in August to discuss the district's budget.

Discussion:  The Board entered into Executive Session with the sole purpose of discussing the 2012-2013 Negotiated Agreement at 8:12pm.

Discussion:  The meeting adjourned at 8:42pm.