September 16, 2013 at 6:00 PM - Board of Education Regular Meeting
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1. Recommendation to Approve the 2014-2015 Budget
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2. Recommendation to Approve the 2014-2015 Budget
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3. Recommendation to Approve the 2014-2015 Budget
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1. Signature of Notification
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2. Call to Order, Pledge of Allegiance, Roll Call, Welcome Visitors
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2.1. Acknowledge Open Meeting Laws
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2.1.i. The Board of Education reserves the right to enter into Executive Session for the protection of the public interest; or the prevention of needless injury to the reputation of an individual, and if the individual has not requested a public meeting.
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2.1.ii. Notice of this meeting was published in the Gering Citizen on September 12, 2013.
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3. Excuse Absent Board Members
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4. Consent Agenda*
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4.1. *Sequence of agenda items subject to change. Please plan to attend the entire meeting.
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4.2. Approval of Agenda/Amendment of Agenda Items
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4.3. Approval of Minutes from Previous Board Meetings
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4.4. Approval of Claims/Bills
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4.5. First Reading of Board Policies
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4.5.i. Board Policy 902.05 - Construction Management At Risk School Construction Alternative
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4.5.ii. Board Policy 902.06 - Design-Build School Construction Alternative
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4.5.iii. Board Policy 903.01 - Security
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4.5.iv. Board Policy 903.02 - Access to Buildings
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4.5.v. Board Policy 903.03 - Maintenance Schedule
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4.5.vi. Board Policy 903.04 - Requests for Improvements
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4.5.vii. Board Policy 903.06 - Buildings and Grounds - Records and Reports
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4.5.viii. Board Policy 903.07 - Traffic and Parking Procedures
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4.5.ix. Board Policy 903.08 - Vandalism
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4.5.x. Board Policy 903.09 - Energy Conservation
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4.6. Personnel Items
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4.6.i. Contract Approvals
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4.6.ii. Resignations
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5. Recommendation to Approve Consent Agenda
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6. Patron Comments
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6.1. The Board recognizes the importance of citizen participation in school business. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the Board shall set a 3 minute time limit per patron, not to exceed a total of 30 minutes for all comments.
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7. Reports & Discussions
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7.1. Recognition of Accomplishments
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7.1.i. High School Construction Class Project
go to: http://t.co/qVAsEBbS1C to view video
Discussion:
High School Principal Eldon Hubbard encouraged the Board to visit the High School's web page to check out a local media link that provides information on the High School construction class constructing two houses on the old McKinley Elementary School property as a class project. Vocational Teacher Bob Anderson has participated in these projects for about twenty years.
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7.2. Curriculum Committee Report
Discussion:
Peters explained that the Curriculum Committee held it's annual Americanism Committee Meeting in September. Peters explained that state statute requires each district to recognize the role of the constitution and it's importance in day to day lives.
The committee will review test scores and share information as it becomes available next month.
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7.3. Facilities Committee Report
Discussion:
Upp explained that the Facilities Committee met at the High School to review maintenance work that had been done over the summer months, areas of concern and short and long term goals. The committee examined the new weight room floor, new tiles in the hallways and the auditorium sound system. The committee feels that a fundraiser may be a good option to assist in the purchase of new seating in the auditorium. The committee also discussed district-wide technology speeds.
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7.4. Business Committee Report
Discussion:
Brunner stated that the Business Committee met on September 9th, however Chairperson Copsey was unavailable to attend. Freshman Academy Assistant Principal Kraig Weyrich presented information on a keyless entry/swipe system for security purposes. A system is expected to be installed at the Jr. High over the December student break and the Jr. High will serve as a pilot building for this project. The committee reviewed the August bill listing and financial records.
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7.4.i. Financial Report - The Business Committee reviewed all bills for this consent agenda. Bills unique to this month were discussed for clarification. The total amount of bills approved in the consent agenda for the month of August, 2013 by specific funds are as follows:
Discussion:
Meisner reviewed the fund balances.
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7.4.i.1. Trial Balance Summary
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7.4.i.2. Fund Balances
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7.4.i.3. Schedule of Investments Held
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7.4.i.4. Financial Statement
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7.4.i.5. Revenues: General Fund=$232,764.01; Depreciation Fund=$442.74; Cafeteria Fund=$26,144.98; Activities Fund=$8,422.37; Fees Fund=$0.
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7.5. Personnel Committee Report
Discussion:
Winn sent out summary to the Board after the September Personnel Committee meeting. The committee determined that the district should reveiw it's human resources department and processes so Administrative Assistant Frahm has been contacting other districts within the state to examine their practices. The committee also discussed employee evaluations.
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7.6. Superintendent's Report
More Information:
Tax Modernization Hearing -- Monday, September 23, Harms Center, WNCC, 4:00-7:00 pm
Education Committee Hearings -- October State Education Conference
Discussion:
Hastings stated that he plans to meet with ESU's Penny Businga to discuss a state pilot program that focuses on employee evaluations. Training will be a big piece of this program.
Hastings informed the Board that a Committee of State Senators is studying the way taxes are implemented in Nebraska. This study will have an impact on state funding. Hastings invited anyone who is interested to a hearing at the Harms Center on September 23rd from 4pm to 7pm.
The Education Committee is working to determine a better way to implement State Aide in education. Hearings will be held in October.
Hastings reminded the Board to let Frahm know if they want to attend the State Education Conference by Wednesday so she can get everyone registered.
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8. Action Items
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8.1. Recommendation to Approve the 2013-2014 Budget
Discussion:
Peters read this document aloud.
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8.2. Recommendation to Approve 2013-2014 Levy
Discussion:
Peters read the tax resolution into record.
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8.3. Recommendation to Appoint Rex Schultze of Perry, Guthery, Haase & Gessford, P.C., LLO, to assist the Gering Public School District with Certificated Staff Negotiations
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9. Tentative Committee & Meeting Dates
Discussion:
Winn recommended that the Personnel Committee meetings be moved to the first Wednesday of each month.
Upp will send out an email to determine the next meeting date for the Facilities Committee.
Doll encouraged everyone to find a substitute if someone is unable to attend a committee meeting.
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10. Board Comments
Discussion:
Upp stated that he loves seeing Government class students in attendance and invited them to attend anytime.
Winn asked that district administration inform Hastings or Frahm of any significant items taking place at the building level so that it can be shared with the board. The quarterly VALTS meeting took place and Winn stated that she is excited by the direction VALTS is taking under newly appointed George Schlothauer. Winn informed the board that Schlothauer is available to attend a board meeting if desired to discuss the VALTS program.
Peters reminded everyone that the district's vocational classes provided excellent lessons for students and thanked the vocational class teachers for their contributions and team efforts.
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11. Executive Session
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12. Adjournment
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