Public Meeting Minutes: November 14, 2022 at 6:30 PM - Board of Education Regular Meeting

1. Call to Order

1.1. Roll Call

Discussion:

Attendance Taken on 11/14/2022 at 6:30 PM
Agenda Item: Roll Call

Regular Board
Dennis Berry
Tom Bredvick
Loretta Hauxwell
Brad Hays
Mike Langan
Teresa Thomas

1.2. Recognition of Open Meeting Law

1.3. Pledge of Allegiance

2. Reports, Communications & Public Participation

2.1. Board accepts public comments

Discussion: There were no public comments.

2.2. Student board member report

Discussion: Samantha Rodewald reported that the end of fall sports are wrapped up. Winter sports started as well as one-act play.

2.3. Presentation from FFA Officers - National Convention

Discussion: Mrs. Hauxwell and all students that attended the National FFA contest presented their trip to the national convention.

3. Consent Agenda

3.1. Approve the consent agenda which includes the minutes and financials

Action(s):

Motion Passed:

I move to approve the consent agenda which includes the minutes, and financials. Passed with a motion by Dennis Berry and a second by Tom Bredvick.

Teresa Thomas: Yea
Tom Bredvick: Yea
Brad Hays: Yea
Dennis Berry: Yea
Mike Langan: Yea
Loretta Hauxwell: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

McCook Public Schools - Board of Education Regular Meeting

10/12/2022 at 1:29 PM

3.2. Approval of Expenditures/Payroll for October 2022

Attachments: (4)

Accts Payable Oct. 2022

11/10/2022 at 8:04 AM
Activity Acct Revenue Oct 2022

11/10/2022 at 8:04 AM
Activity Acct Expenditures Oct. 2022

11/10/2022 at 8:04 AM
Financial reports Oct 2022 for Nov 22 Board Meeting

11/10/2022 at 8:04 AM

4. Reports from Staff Members and Committees

Discussion: Negotiations met on November 6th. Fulfilling our obligations.

5. Administrator's written reports: Please review prior to the board meeting

Attachments: (5)

SPED Board Report - J. Hanson

11/10/2022 at 9:08 AM
ME BOE Monthly Report - G. Borland

11/10/2022 at 9:08 AM
CE BOE Report J. Bednar

11/10/2022 at 9:09 AM
Jr. Board Report - C. Lyons

11/10/2022 at 9:09 AM
McCook Senior high Board Report - C. Dickes

11/10/2022 at 10:36 AM

5.1. Board comments

Discussion: Mr. Hays commented on the state conference in Omaha and made sure everyone was aware of the schedule.

6. Superintendent's comments

Veteran's Day Events

McCook Elementary held a special program in their commons area the morning of the 11th.
Central Elementary held a breakfast program for Central students and any relatives that are veterans. Central Starz sang patriotic songs that focused on paying tribute to the service of our veterans to our country.
Jr. High: Students completed papers about veterans, sharing information and stories about family members who served in the armed forces. These papers were posted in the JH hallways. Junior high choir students performed patriotic songs during IN/EN Time (10:42AM).
High School: Veterans Memorial Wall at High School Entry Way. Recognized veterans who served our country, and gave special recognition to Dick Trail.

Curriculum Work Days

Teachers' teams will be working during the late fall and early spring semesters to work through their content area standards to ensure that our local curriculum is appropriately aligned to the state standards, and to ensure that our CRT assessments provide both teachers and students a clear feedback on each student's level of mastery.
Teacher teams will meet during the school day and substitutes will be hired to cover their class so that the teachers have ample time to thoroughly review and discuss our identified essential learning objectives and the assessments that address them.

School Improvement

Discussed and reviewed the District's belief statements and vision statement
Discussed multicultural education plans and their updating (RULE 10) requirement.
Discussed the Nebraska Frameworks Model update and the need to stay on course for the next three years. After the next visitation, the team may decide to adopt many of the new model's processes.

Safety Team Meeting

The Safety Team met to discuss progress toward implementation of our Raptor emergency communications and alert system. We will be conducting additional training on March 9 with staff members. The focus of the training will be on reunification.
Discussed our anonymous reporting system and sharing that process with students.
We also discussed setting up a visit for our annual review of our school buildings and grounds.
Reviewed emergency bag contents and checklists

ALICAP Report

Attached

Tennis and Track Building Update

Due to the fact that no bids were submitted for the construction of our tennis and track building, we are now in the process of taking on the challenge of overseeing the work through the superintendent and business offices. We will be working on lining up subcontractors to do the work under our guidance.
The potential to save some money on the project exists, but it may take a little longer for the project to be completed.

Meeting with McCook Community College

Update on the welding program

Attachments: (1)

ALICAP Summary Report - McCook- 11_22

11/10/2022 at 5:45 AM

7. Business Manager's comments

Discussion:

Monthly Business Manager Board of Education Report

October 2022
Monthly Lunch #’s = 14,524 Meals served
Financial #’s = After 16.6%% of the fiscal year = General Fund YTD Revenue is 21%% YTD Expense is 18%
Projects - Updates
Track work
Shot put area is about wrapped up
Work to begin on building siding and roofing
JH HVAC
Problems have been troubleshot, and parts ordered to remedy issues
Tennis/Track Concessions
No update
Upcoming Projects
2021-2021 RFP’s
RFP for Central elementary roof will be published in Jan.
Audit was performed. Audit results: Favorable with the same findings as previous years
Deficiency: The size of the District’s accounting and administrative staff precludes certain internal controls that would be preferred if the office staff were large enough to provide optimum segregation of duties. This situation dictates that the District Board remain involved in the financial affairs of the District to provide oversight and independent review functions.
Items to be done by the district office,
1. Within the Activities Fund, there are three accounts with a negative balance. These accounts should be evaluated and resolved to positive or zero balances, if possible.
2. Within the Nutrition Fund, there were a few checks that have been outstanding for a significant amount of time. We recommend that any outstanding checks dated before August 31, 2021, be voided. Outstanding checks should only be within a year of the current fiscal year.
3. All affiliated organizations of the School District must not use the School District’s Federal ID number for bank accounts or other purposes. We recommend that you contact any affiliated organizations (i.e. Booster Clubs, Parent Teacher Organizations, Senior Parents, or Foundations) and verify that the organizations are not using or relying on the School District’s Federal ID number. If they are using the School District’s Federal ID number, their activity will be incorporated into the School District’s financial statements for the year ended August 31, 2023.
Federal/state Reports filed in October:
The annual financial Review was submitted and accepted by the NDE
Sped Final financial review was submitted and accepted by the NDE

Attachments: (2)

November 2022 Monthly Business Manager Board of Education Report

11/10/2022 at 10:50 AM
Audit Letter From KSO

11/10/2022 at 10:50 AM

8. Board Member's comments

9. New Business

9.1. Graciously accept a donation from McDonald's for Fries For School Supplies fundraiser they did at our local McDonald's.

Action(s):

Motion Passed:

Graciously accept a donation from McDonald's for Fries For School Supplies fundraiser they did at our local McDonald's. Passed with a motion by Mike Langan and a second by Tom Bredvick.

Tom Bredvick: Yea
Brad Hays: Yea
Dennis Berry: Yea
Mike Langan: Yea
Loretta Hauxwell: Yea
Teresa Thomas: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

McDonald's Fundraiser

11/10/2022 at 8:15 AM

10. Positive comments

Discussion: Samantha Rodewald commented on upperclassmen getting outside their comfort zone and participating in winter sports.
Mr. Berry commented on the outstanding veterans day programs around the district. And thanked Kim Korgan for all her years of service and dedication to McCook Schools.
Mr. Bredvick commented that 1.2% of our population are in the military, and thanked the school for allowing the branches of the military to recruit our students.
Mrs. Thomas commented on graduates coming back to school during fall break to see their former teachers and check in on the school. Lasting relationships were built by our staff.
Mrs. Hauxwell commented on the kindergarten's joy of learning and what a great job our teachers are doing inspiring students.
Mr. Langan commented on the great success of our football program this year, and what great job the district did with the pandemic.
Mr. Hays congratulates Mr. Wiemers and the state championship tennis team. He also recognized the JR high bison awards winners.
Mr. Gross thanked Kim Korgan for all she has done for the McCook school district. She will be missed.
Mr. Norgaard commented on the leadership of the community to see the bond of the city through the process. He also commented on Mr. Wiemers and the great involvement with parents and fans within the tennis program.

11. Adjournment

12. Items for review

12.1. Executive session to discuss negotiations. The reason for the executive session is to protect the public interest during the negotiations process

NE State Statute: 84-1410
Any public body may hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual and if such individual has not requested a public meeting.

Action(s):

Motion Passed:

I move to enter executive session to discuss negotiations. The reason for the executive session is to protect the public interest during the negotiations process Passed with a motion by Tom Bredvick and a second by Teresa Thomas.

Loretta Hauxwell: Yea
Teresa Thomas: Yea
Tom Bredvick: Yea
Brad Hays: Yea
Scott Barger: Yea
Dennis Berry: Yea
Mike Langan: Yea
Charlie McPherson: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Tom Breedvick made the motion to adjourn at 8:12pm. Second, by Mike Langan. Motion passed 6-0.

November 14, 2022 at 6:30 PM - Board of Education Regular Meeting

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