November 15, 2010 at 6:30 PM - Board of Education Regular Meeting
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I. Call Meeting to Order
Rationale:
Schuyler Community Schools in partnership with parents, students, and the community will challenge and inspire students to be lifelong learners - District Mission Statement
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
Board member Semerad arrived at 6:40 PM.
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I.A. Pledge of Allegiance
Discussion:
All present participated in the Pledge of Allegiance.
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:
President Wennekamp declared the meeting was preceded by advance notice and declared to be an open session.
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II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Five board members (Wennekamp, Mejstrik, Brabec, Parr, and Misek) voted to approve the consent agenda. Semerad absent.
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II.A. Agenda
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II.B. Minutes
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II.C. Acceptance of Claims
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II.D. Financial
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II.E. Other Listed Reports
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III. Public Forum - We ask that all presentation be limited in their length.
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III.A. Recognition of visitors and guests
Discussion:
All visitors were welcomed by President Wennekamp. Administration members present were Stevens, Gibbons, Comley, Baumert, Vrba, Mundil, Cunningham, Grammer, and Cline.
Others present were Student Council Representative to the Board, Cesar Gonzalez, Jeff Droge, Jayne Hlavac, Dallas Sweet, Brian Vavricek, and Lumir Jedlicka, Jr.
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III.A.1. Audit Presentation - Pekny and Associates
Discussion:
Jack Pekny and Adam Elm from Pekny and Associates presented the 2009-2010 audit. Points they made included that it was a "clean" audit and all funds were within budget. Suggestions regarding security of signature stamps, segregation of duties, and publishing procedures were also made.
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III.A.2. 2012 European tour
Discussion:
Jayne Hlavac spoke on the 2012 European Tour that is being planned. This tour will include the countries of Spain, Portugal, and Morocco. The cost for this tour will be approximately $3000, with no school funds being used. The group will hold fundraisers to defer some of the cost. She has been coordinating tours for the past eight years
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III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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III.C. Student Representative's Report
Discussion:
Student representative Gonzalez reported that fifteen students attended State Student Council in Macy, NE with 1100 total students representing all participating schools. The lunch committee met to discuss student requests.
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IV. Board Requests/Reports
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IV.A. Americanism
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IV.B. Budget
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IV.C. Building and Grounds
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IV.C.1. Finalize roofing plan - need for a meeting
Discussion:
Mr. Mundil has collected bids to replace roofs in the district with emphasis on the SMS roof. A date will be set to meet with the building and grounds committee to finalize plans.
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IV.C.2. SCHS entryway update
Discussion:
The QSCB funds for renovations and construction at SCS have been received and are being held in the Nebraska Liquid Assets Fund.
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IV.D. Curriculum
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IV.E. Negotiations
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IV.F. Planning
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IV.F.1. Using QSCB for renovations and additions to SES
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IV.F.2. Electronic/Technology wireless infrastructure update
Discussion:
The process to update the district's wireless infrastructure will include an E-Rate application in an attempt to secure partial funding. If the application would be approved the total cost to the district could be reduced by 50%. Any action on the upgrade would not be taken until July 2011.
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IV.F.3. Long Term Planning consultant
Discussion:
Superintendent Stevens will contact Jerry McCall, a long-term facilities planner to request specifics on what he could do for our district regarding cost, length of service contract, areas of his expertise, and ability to lead a discussion group.
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IV.G. Policy
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IV.H. Public Relations
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IV.I. Foundation
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V. Action Items
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V.A. Discuss, consider and take all appropriate action related to the 2009-2010 Audit
Recommended Motion(s):
Motion to accept the 2009-2010 Audit as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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V.B. Discuss, consider and take all necessary action for the addition and renovation to Schuyler Elementary School.
Recommended Motion(s):
Motion to approve the renovations and additions to Schuyler Elementary School - formal motion attached. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Brase Electric will adjust their bid up by $11,000 if the Davis-Bacon Act is enforced on this job.
Motion will include:
1. Determine to initiate consideration of a capital construction project for additions and renovations to the Schuyler Elementary School building.
2. Determine to retain the services of a design firm to prepare basic floor plans and schematic design for the Project, and assist the School District in presentation of information regarding the proposed Project to the public, and possible retention to provide design and construction administration service, and hereby direct the Superintendent of Schools and selected school district legal counsel to initiate and carry out all actions necessary to retain the services of a design firm to provide such services.
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V.C. Discuss, consider and take all appropriate action to hire Kayla Biernbaum
Recommended Motion(s):
Motion to hire Kayla Biernbaum as a 6th grade teacher for the remainder of the 2010-2011 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI. Administrative and Other Reports
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VI.A. Operating Council Report(s)
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VI.B. High School Principal Report
Discussion:
Avenue banners have been received and mounted at all schools in the district. Curriculum meetings have been completed and a date is requested to meet with the curriculum committee of the Board to discuss the course offerings and changes. A review of the components of block scheduling will take place on November 16 during teachers' plan time.
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VI.B.1. Welcome flags
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VI.C. Grades 9-12 Assistant Principal's Report
Discussion:
Student Council members attending State Student Council included three seniors, two juniors, one sophomore and nine freshman.
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VI.D. Curriculum/Instruction/Assessment
Discussion:
We are waiting for the scores from our Terra Nova test for second through eighth graders and the PLAN test for sophomores. When scores are received, teachers will be asked to analyze where students are having difficulties and adjust their instruction to meet the needs of their students. This will help prepare students for the NeSA statewide assessments.
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VI.E. Activities Administrator Report
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VI.F. Director of Facilities/Transportation Report
Discussion:
Three mature trees were removed from the east side of SCHS and moved to the west side of SES. The trees were scheduled for removal due to the renovation of the east entrance at SCHS.
The water quality at District 504R is in compliance with DHHS standards. Water quality will continue to be monitored, but, chlorination will cease.
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VI.G. Grades k-3 Principal's Report
Discussion:
Traffic patterns around SES were observed by the NDOR; their recommendations have not been received yet.
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VI.H. Grades k-3 Principal's Report
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VI.I. Grades 4-8 Principal's Report
Discussion:
Twenty-three applications have been received for the position at the new Schuyler Community Resource Center. Applications will not be accepted after Thanksgiving; interviews will be set up soon after.
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VI.I.1. Schuyler Community Resource Center (SCRC) update
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VI.J. Grades 4-8 Assistant Principal's/AD's Report
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VI.K. Superintendent's Report
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VI.K.1. Superintendent's Evaluation
Discussion:
Evaluation forms for the superintendent's annual evaluation were handed out to Board members. Also included will be a portfolio detailing district goals and the superintendent's job description. December 6 will be the deadline to return the completed evaluations to President Wennekamp.
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VI.K.2. Felicitations
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VI.K.3. NASB/NASA State Convention arrangements
Discussion:
Board member Brabec and newly-elected Board members Vavricek and Jedlicka will attend the NASB/NASA State Convention.
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VI.K.4. Option enrollment update
Discussion:
In the past month, four students optioned into the district and two optioned out.
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VI.K.5. "Snap shot" survey
Discussion:
Board members were reminded to return their "snapshot surveys" as soon as possible to the superintendent. These surveys should include board members' opinions regarding strengths and weaknesses of the district and concerns for future development.
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VI.K.6. Board tour of SCS - need to set a date
Discussion:
A request was made for all Board members to tour all schools in the district in the near future.
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VI.K.7. Approval of Emergency Medical Leave Bank (EMLB) request
Discussion:
A request was received from LuAnn Bender to adjust the request she made from the EMLB (Emergency Medical Leave Bank.)
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VII. Correspondence Items
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VIII. Executive Session
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IX. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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