January 17, 2011 at 6:30 PM - Board of Education Regular Meeting
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I. Call Meeting to Order
Rationale:
Schuyler Community Schools in partnership with parents, students, and the community will challenge and inspire students to be lifelong learners - District Missions Statement
Discussion:
The meeting was called to order at 6:37 PM by Superintendent Stevens. Those present were Principals Baumert and Comley, Assistant Principals Cline and Cunningham, Curriculum Administrator Gibbons, Director of Facilities Mundil and student representative, Cesar Gonzalez.
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I.A. Pledge of Allegiance
Discussion:
All present participated in the Pledge of Allegiance
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:
Superintendent Stevens declared the meeting was preceded by advance notice and declared to be an open session.
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I.C. Board of Education Organization
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I.C.1. Presentation of the Oath of Office
Discussion:
The oath of office was read to all Board members; all swore to faithfully and dutifully uphold all questions asked of them.
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I.C.2. Election of Officers
Discussion:
Superintendent called for election of officers of the school board.
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I.C.2.1. President
Recommended Motion(s):
Motion to nominate XXXX for President for 2011. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Nominations were opened for the office of president of the school board. Rich Brabec was nominated by Parr. Lumir Jedlicka was nominated by Brian Vavricek. Misek moved the nominations cease. Voting by paper ballot elected Lumir Jedlicka to the office of president.
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I.C.2.2. Vice President
Recommended Motion(s):
Motion to nominate XXXX as Vice President for 2011. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
President Jedlicka opened nominations for the office of vice president. Rich Brabec was nominated by Parr. Parr moved that the nominations cease. Rich Brabec, being the only nominee, was elected to serve as vice president of the school board.
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I.C.2.3. Secretary
Recommended Motion(s):
Motion to nominate XXXX as Secretary for 2011. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Nominations were opened for the office of treasurer of the school board. Chuck Misek was nominated by Semerad. Jedlicka moved that nominations cease. Being the only nominee, Misek was elected to serve at treasurer of the school board.
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I.C.2.4. Treasurer
Recommended Motion(s):
Motion to nominate XXXX as Treasurer for 2011. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Nominations were opened for the office of secretary of the school board. Clint Parr was nominated by Brabec. Jedlicka moved that nominations cease. Being the only nominee, Parr was elected to served at secretary of the school board.
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I.C.2.5. NASB Government Relations Representative
Recommended Motion(s):
Motion to nominate XXXX as NASB Government Relations Representative. Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
The office of NASB Government Relations Representative is an appointed office. Brian Vavricek was appointed to this office by Superintendent Stevens.
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I.C.3. Committee Assignments
Discussion:
Members of the board will indicate an interest to serve on the following committees: Budget, Curriculum, Planning, Building and Grounds, Negotiations, Calendar, Policy, Public Relations, and Foundation. Assignments will be made by the president before the February meeting.
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II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Agenda
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II.B. Minutes
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II.C. Acceptance of Claims
Discussion:
There were three bills which had amounts due of over $5000 - ESU7, McGraw-Hill,and the National Institute for Direct Instruction.
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II.D. Financial
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II.E. Other Listed Reports
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III. Public Forum - We ask that all presentation be limited in their length.
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III.A. Recognition of visitors and guests
Discussion:
Steve Spade, representative of A-Lert Roofing Systems was present at the meeting.
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III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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III.C. Student Representative's Report
Discussion:
Student representative Gonzalez gave a report on various activities at SCHS including FFA Holiday Sales, the upcoming dodge-ball competition sponsored by Student Council, and the FCCLA STAR competition to be held at SCHS on January 21.
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III.D. Board of Education month recognition
Discussion:
January is Board of Education Month. To recognize the board members and thank them for choosing to be public servants, Mr. Stevens invited all present to enjoy a piece of cake, compliments of Barb Belina.
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III.D.1. Recognition on KFMT 105.5 FM
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IV. Board Requests/Reports
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IV.A. Americanism
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IV.B. Budget
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IV.B.1. Preparation for projected state aid shortfall
Discussion:
Discussion of reduction in state aid for 2011-2012 included the loss of State Aid ARRA funds, Job Creation/Saving in Education funds, monies saved from the general fund from 2010-2011 and a projected increase in State Aid due to increased poverty and ELL numbers. Also discussed were the special building fund and the depreciation fund.
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IV.C. Building and Grounds
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IV.C.1. Schuyler Middle School - roof bid results
Discussion:
Three bids were received for the roofing job at SMS. Contractors bidding were Magnum Builders, BD Construction and A-Lert Roofing Systems. Questions on specifics of what is included in the low bid of from Magnum Builders prompted the wording in the action item to be reworded. The projected completion date will be in August before classes begin. Change orders will be discussed at the February meeting. The board president would like to see the building committee more actively involved when discussing bids. A question was brought up about when the roof at SCHS would be repaired. Bids on this project will be presented at the February meeting.
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IV.C.2. SCHS entry-way update
Discussion:
Work continues on the SCHS entryway; the decking was completed the week of January 17.
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IV.D. Curriculum
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IV.E. Negotiations
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IV.F. Planning
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IV.F.1. SES Addition - Update
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IV.G. Policy
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IV.H. Public Relations
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IV.I. Foundation
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V. Action Items
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V.A. Discuss, consider and take action on a new roof at Schuyler Middle School
Recommended Motion(s):
Motion to accept the bid for Schuyler Middle School from Magnum Builders for $691,000 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI. Administrative and Other Reports
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VI.A. Operating Council Report(s)
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VI.B. High School Principal Report
Discussion:
Incentive day for term two will be January 20; those who qualified had no failing grades during the term. Eight grade visitation will be March 9. Observations are in progress for tenured and non-tenured staff. Parent-Teacher Conferences will be held February 3 and 4.
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VI.C. Grades 9-12 Assistant Principal's Report
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VI.D. Curriculum/Instruction/Assessment
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VI.D.1. AYP and the Accountability Compact Team - Update
Discussion:
The accountability compact team will write an action plan, with the assistance of the ESU-7 by the deadline of February 1. Mr. Gibbons requested that the planning committee set a date to begin work on the 2011-2012 calendar.
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VI.E. Activities Administrator Report
Discussion:
Activity Administrator Egr reported on the NSAA district II meeting held at Boys Town. Issues voted on included: foreign exchange students participation in NSAA activities, allowing a state dual wrestling tournament after the state wrestling tournament, setting a specific entry date for play production and speech entries, and admission fees for pep band and cheerleaders at district or state competitions.
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VI.F. Director of Facilities/Transportation Report
Discussion:
Director of facilities Mundil reported that short-term radon gas testing will be done at District 504-R; the monitors will remain in place for two weeks.
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VI.G. Grades k-3 Principal's Report
Discussion:
Principal Comley reported that they have seen a significant drop in behavior referrals this year compared to last year during the 2nd quarter of school. In 2009 we had 175 compared to 131 in 2010. There are currently sixty-one children in pre-school.
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VI.H. Grades k-3 Principal's Report
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VI.I. Grades 4-8 Principal's Report
Discussion:
Principal Grammer reported that Lynnette Jedlicka has been appointed to the operating council at District 504-R; she replaces Sandy Heavican. A "school store" at SMS funded by SADD and Student Council is now available to 6th, 7th, and 8th graders.
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VI.I.1. SCRC - Update
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VI.J. Grade 4-8 Assistant Principal
Discussion:
The Little Warriors Basketball Club has over seventy-five players that are participating in basketball this year. Games will be played on Saturday mornings from 9:00-12:00 at Schuyler Middle School Gym
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VI.K. Superintendent's Report
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VI.K.1. Channel 99 recognition
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VI.K.2. Liability Insurance Renewal
Discussion:
Superintendent Stevens advised the board members that the liability insurance coverage for SCS will need to be renewed. Last year bids were presented from three companies.
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VI.K.3. Option Enrollment Update
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VI.K.4. History of Transportation - Review
Discussion:
A brief description of the transportation coordinator's duties and compensation for transportation was provided to the board members.
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VI.K.5. Interviews for the SCHS Principal's position
Discussion:
Superintendent Stevens reported that there were eighteen applications received for the position of principal at SCHS. Applications closed on January 14; interviews will begin the week of January 23. Three board members are requested to be present at the interviews.
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VII. Correspondence Items
Discussion:
Correspondence was received from Ruby Perez for condolences received from SCS.
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VII.A. Family of Ruby Perez - death of her father
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VIII. Executive Session
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IX. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Meeting was adjourned at 8:50 PM.
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