November 13, 2017 at 6:30 PM - Board of Education Regular Meeting
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I. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement
Discussion:
The regular board meeting was called to ordered by President Brabec at 6:55 p.m. School board members present were: Brabec, Misek, Vavricek, Semerad, Hild. Absent was Hernandez. Also present were Superintendent Hoesing, Principals Burton, Grammer, Bebout, and Reinsch; Curriculum Director Gibbons and Student Council representative Alarcon. |
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I.A. Pledge of Allegiance
Discussion:
All participated in the Pledge of Allegiance. President Brabec read the district mission statement was read. Notice of this meeting was given in advance according to state Law and was declared to be in open session. |
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center. |
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II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Agenda
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II.B. Minutes
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II.C. Acceptance of Claims
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II.C.1. Bills of $5,000 or more
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II.D. Financial
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II.E. Other Listed Reports
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III. Public Forum - We ask that all presentation be limited in their length.
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III.A. Recognition of visitors and guests
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III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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III.C. Student Representative's Report
Discussion:
Carlos reported that the Activity Night Awards was held Lat Monday November 6th and the One act play has started there performances. |
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IV. Action Items
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IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:
This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
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IV.B. Board Policy, Handbooks, and Support Programs
Rationale:
This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans. This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
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IV.C. Building, Grounds, and Transportation
Rationale:
This committee is responsible for recommending approval of building/grounds and transportation programs, vehicle replacement schedule, building and maintenance and upgrade schedule. |
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IV.C.1. Consider, discuss, and take action to approve the Perpetual Easement with the City of Schuyler as presented.
Rationale:
The City of Schuyler has approved extending the driveway for the southeast parking lot onto city property. While surveying the property line, we asked to include the property where the current greenhouses are located. The attached Perpetual Easement includes the property to the north of the driveway and the greenhouses. See attached survey drawing. See attachment for more information.
Recommended Motion(s):
Motion to to approve the Perpetual Easement with the City of Schuyler as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Hoesing noted that we already have been using this property and maintaining it.
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IV.D. Governance: Public Relations, Technology, and Planning
Rationale:
This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E. Budget, finance, negotiations, and personnel
Rationale:
This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
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IV.E.1. Consider, discuss, and take action to approve the 2016-17 District Audit and Annual Financial Reports.
Rationale:
The finance committee met with Pekny and Associates to discuss the 2016-17 AFR and Audit Report. In the past, Pekny's attended the meeting and went through the documents at that time. Again, this year members of the finance committee met at Pekny and Associates to review both documents. If other members of the board would like to have a more formal review, we will arrange a time to meet and review this information. The two reports were reviewed and submitted by November 1st and 5th as required by law. The board should go on record as accepting the reports as filed. See the attached electronic copy of the AFR, the audit report, and the ADA/ADM agreed upon procedures.
Recommended Motion(s):
Motion to accept the 2016-17 District Audit and Annual Financial Reports Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E.2. Consider, discuss, and take action to approve the 2016-17 teacher incentive program.
Rationale:
The board of education and the teacher's negotiations team have reached a tentative settlement on the 2018-19 Master Agreement. Included as an addendum is the 2017-18 teacher incentive program. The incentive plan is not a negotiable item, but since it does impact teacher pay, it is mutually supported document. The board of education and teacher's association either agree to the provisions, or agree to discontinue the program. Attached is the updated proposal. The only changes for the 2017-18 school year is to delete provisions under the Middle School School Improvement Grant. See attached proposal.
Recommended Motion(s):
Motion to approve the 2017-18 Teacher Incentive Plan as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E.3. Consider, discuss, and take action to approve the 2018-19 certificated staff Master Agreement.
Rationale:
The board negotiations committee met on October 20th to begin the negotiations process on the 2018-19 Certificated Staff Master Contract. The Educators Healthcare Alliance released premium rates November 1st which reflected a 0% increase. The SEA and board negotiations team met a second time on Wednesday, November 6th and reached a tentative agreement. See attached information. I will attach the final Master agreement upon the final vote from the SEA.
Recommended Motion(s):
Motion to approve the 2018-19 certificated staff Master Agreement as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The board negotiations committee met twice with the SEA negotiations team and have come to a agreement on the Master Agreement for the 2018-19 school year. There are no increases in health insurance for the coming year. During discussions, the teacher representatives brought up some items that were not necessarily negotiations items, but worthy of some discussion at the administrative level. The items included availability of substitute teachers, Emergency Leave Bank, and school calendar.
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IV.E.4. Consider, discuss, and take action to approve substitute teacher pay for the 2017-18 school year.
Rationale:
Substitute Teacher Salary Proposal Current Substitute Teacher Pay:
Board Proposal: 2017-18 Substitute Teacher Pay:
Rationale: The SEA brought their concern about the availability of substitute teachers across the district. At the meeting, teachers shared that area districts paid more than Schuyler pays, and that contributed to our inability to hire enough substitute teachers on some of the days. The recommended increase places Schuyler at or near the top of area schools. North Bend: $105/day Long term $182 Columbus: $140/day. 31st-60th day of any subbing $145/day 61st day on $150. If hired as a long term sub, $194.04 (Base/185) Clarkson: $120/day. 11th day long term $187 (Base/185) Lakeview: $120/day $184.32 long term sub if at least 15 consecutive days David City: $130/day. After 10 consecutive days, $185 Howells: $120/day. Day 11 of long term consecutive days $202.70 (base $37,500/185 days) Leigh: $105/day. Long term on 11th day $188.11 (base $34,800/185 days) Fiscal Impact: Based on 2016-17 regular substitute teacher costs, the board proposal would result in a $15,000 increase. If approved in November by the board of education, the new pay scale would be reflected in the November pay for work performed in October. *Current long-term substitute teachers would receive the greater pay for days 6-10.
Recommended Motion(s):
Motion to approve proposed changes in the substitute teacher pay for the 2017-18 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E.5. Consider, discuss, and take action to approve staff resignation.
Rationale:
Carmen Marino: SCHS Special Education Para-Educator. See attached resignation.
Recommended Motion(s):
Motion to accept Carmen Marino's resignation and thank her for her service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E.6. Consider, discuss, and take action to approve new hire recommendation.
Rationale:
1. Monserrat Martinez: SES High Needs Para-Educator. (New student moved into the district requiring 1-1 para-educator support.) 2. Roberto Magana: SCHS High Needs Para-Educator. (Replacement for Carmen Marino)
Recommended Motion(s):
Motion to approve Monserrat Marinez and Roberto Magana for the high needs para-educator positions. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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V. Discussion Items and Reports
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V.A. Principals Reports
Rationale:
Preschool and SES 3-5 Principal Report: Mr. Comley SES Enrollment: Kindergarten-136 1st- 122 2nd- 123 3rd- 155 4th- 131 5th- 118 Total- 785 Preschool- 107
Seeing lots of great things in the classrooms for observations!
Traffic is moving smoothly
Have received lots of good comments on how nice preschool corner looks.
Students of the months for November are:
Kindergarten -- Felipe Maiz
1st Grade -- Jennifer Guit
2nd Grade -- Brinley Burton
3rd Grade -- Gilbert Adame
4th Grade -- Gina Escobar
5th Grade -- Maria Genchi
SES K-2 Principal Report: Mr. Kovar
I am currently working hard on Formal Observations. Probationary teachers are observed twice a year, and tenured teachers are observed once a year. Multiple walk-throughs occur for all teachers throughout the year.
Things are going well right now, we have been working closely with a few students who need extra support with behavior plans. We try and have lots of communication with parents to help support us in these plans. We have also had a number of IEP's this past week to help those who need extra support socially and academically.
On a fun note, we hosted a group of Chinese Acrobats who dazzled our students with juggling and some rare air acrobatics!!
Rural Schools Principals Report: Mr. Reinsch/Ms. Bebout
Teachers at both schools reported over 95% attendance at parent-teacher conferences in October. Chinese acrobats performed at Richland for both rural schools on Wednesday, November 8th. Veteran's Day programs were held at both schools last week. Wednesday, November 8th at Richland and Friday, November 10 at Fishers. Middle School Assistant Principal Report: Mr. Zavadil
Formal observations have been underway for well over a month and we have been giving our teachers great feedback on our instructional model. Mrs. Burton and myself continue to work with our staff to implement the school climate model of Capturing Kids’ Hearts. We hope that this continues to allow our students to learn in a welcoming and friendly atmosphere that our teachers provide. Going Forward, we are planning to bring a small group of students from the middle school to the Nebraska Coaches association sportsmanship summit at Midland Lutheran College on November 16th. Middle School Principal Report: Mrs. Burton SMS Enrollment: 6th-129 students 7th-144 students 8th-123 students Total-396 students This month's SMS Students of the Month are being recognized for respect, responsibility, and work ethic. They are: 6th Grade-Gina Alba, 7th Grade- Elizabeth Harding, and 8th Grade- Lissi Martinez. They were also treated to a lunch at Pizza Hut this week as part of their recognition. SMS Teachers continue to implement and improvise their proficiency scales and instruction within the classroom. Special support has been provided to math with the implementation of specific Discovery Education math coaching and professional development throughout the school year. Parent Teacher Conferences were a success at SMS! Our records indicate the following: 6th Grade: 88% 7th Grade: 86% 8th Grade: 77% Total Parent Participation: 84% (331 students had a parent attend conferences) Teachers made contact with all parents that were unable to attend conferences by calling, emailing, or writing a letter home to families. We look forward to having our 8th graders attend the SCHS One-Act on Monday, November 20th. This serves as a great experience for students at both buildings. I would also like to invite parents and community members to a parent council meeting focusing on the topic of digital citizenship and cyber bullying at SMS on Monday, November 20th from 6:00-7:00 p.m. All SMS parents and community members are invited to meet with us in the SMS Library. High School Asst. Principal Report: Mr. Kasik
High School Principal Report: Mr. Grammer 1) Enrollment: November 1st: Seniors—127 Juniors—136 Sophomores— 164 Freshmen— 150 Total = 580 2) Warrior Showcase: Our Warrior Showcase on Tuesday, October 10th at the high school was a night of celebration and successful alternative to the usual Parent Teacher conferences. It was exciting to see the turnout and the highlighting of the work our students and staff have been working on for the first quarter. The meal was a big hit for families. The attendance numbers were as such: 2016-17 Parents attending - 175 out of 500 = 35% 2017-18 Parents attending - 325 out of 575 = 57% We didn’t hit our goal of 85%, but it was a tremendous improvement. Staff and students are thinking of ways to continue the improvement of attendance. Thank you for allowing us to think outside the box when it comes to Parent-Teacher Conferences. 3) School Improvement: Our Engagement Review (formerly known as our accreditation visit) will be on January 28th through 31st, 2018. Our district and SCHS school improvement teams are working hard to prepare for this visit. Our district improvement team went to a school improvement workshop in Omaha o October 24tn & 25th. It was informative and at the same time validated that we are headed in the right direction on preparing for our visit. More information will follow as we get closer to the Engagement Review dates. 4) Our Sertoma Athletes of the Month for November are: Football- Jesus Magana; Softball- Jakelin Mejia; Golf - Ivana Lopez; Girls Cross- Yessica Rodriguez, and Boys Cross-Country- Miguel Carrasco. Congratulations to these students for their hard work and diligence during the fall season. 5) Observations: I have completed my walk through observations at this time and have almost completed half of my formal observations. 6) Discovery Ed. We continue the professional development and training through Discovery Ed. We also had in the past month training in instructional coaching and development of Performance scales provided by the ESU. 7) First Quarter Grades: At the completion of the first quarter, we only had 42 students with failing grades. Our goal was to have 50 students only and we surpassed that goal. Mr. Petersen in the Warrior Achievement Center and Ms. Pavel working with attendance, both had an impact on keeping students from failing. 8) Veterans Day Observance: On Friday, November 10th the high school presented a Veterans Day Assembly. The high school had a Color Guard presentation and performances by student groups honoring our veterans. Thanks to Mr, Barry for setting up the Color Guard and for his positive comments about our student body’s behavior during the assembly. |
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V.B. Directors Reports
Rationale:
Youth Activities Director Report: Mr. Kovar Just as everyone is busy right now, I am trying to balance my responsibilities as K-2 principal with being the Youth Sports Director. We are just finishing up youth volleyball. I think we had a good first year, with many ideas for improvement next year. Our final numbers were around 36. Some exciting news for Flag Football, last year we had just over 30 boys in grades 3-6. This year we have over 64 kids signed up!! Practices will begin next week, which is why Mr. Comley and I are gone! Flag football will run through December, and then youth basketball will begin after winter break!! K-12 Music Director Report: Mr. Reinsch 5-12 Band Program Enrollment - 203 Own Instrument School Instrument 9-12 61 21 8th 30 7 7th 37 9 6th 34 10 5th 41 13 203 60 30% includes 16 percussion Use Form Care Expectations/Serial #/Parent Signature Instrument Repair Teacher Responsibilities New Purchases 1 Sousaphone 1 Baritone Nebraska Arts Award - Oct. 18 NE State Capitol Thanks to Board of Education and Supt. for $ support and commitment to Band Program. After School Director Report: Ms. Bebout Warrior Academy Attendance: Elementary School - 253 Middle School - 36 On October 26th we held our Light's On Event. Wildlife Encounters held two performances. He did an amazing job and brought in very unique creators. Schuyler Fire Department brought in an extinguisher and the students could put out pretend fires. We were able to serve a meal. We had around 350 people come through. Middle School Activities Director Report: Mr. Zavadil
Middle School wrestling started practicing Thursday October 18th. Our wrestling team started with 57 members and are starting to prepare for our Middle School home invitational on December 2nd. Our Wresting team has started strong receiving a 2nd place trophy for their performance at the Wayne invitational. Middle School Girls Baskbetball started practicing at the Elementary School on Monday October 23rd. Their team also has 57 students signed up to play. The coaches are excited to use the Field-House and new gym floor. We have already played against Aquinas, Columbus, and Madison. Madison is a new game for this season. We have scheduled two scrimmages on November 28th and December 12th. These scrimmages have been put on the Calendar and will involve our C and D teams playing against each other. Parents are more than welcome to attend to watch our students get some playing time. The Field house is starting to get busy since the beginning of October, Mrs. Trotter and I have been working to hire additional student employees to help with the traffic flow and clerical duties while teacher on staff can monitor the usage of the fields and courts. Mr. Kovar’s youth flag football program is also starting soon utilizing the Field-House. We are seeing great numbers of students signed up at the 6th grade level. Mr. Kasik and myself traveled to Kearney on November 4-6 for the NSIAAA conference. This conference was very valuable as well as the conversations we had about how new NSAA policies will impact our school. Mr. Kasik and myself also attended the NSAA District II meetings to vote upon NSAA proposals before the state. Mr. Kasik and I are looking forward to attending the NIAAA conference for athletic directors the first weekend in December we are hoping that this builds upon the state level conference that we attended early in November and we can garner more ideas for athletic programs from athletic directors nation-wide. High School Activities Director: Mr. Kasik:
STRIV Update for November: FALL 2017 STRIV stats:
Filmed/PA work 19 events:
Varsity VB, FB, SB, XC, Board Meetings, Concert, Fine Arts Day in Lincoln
53+ hours of live streaming; over 60 hours of archived video
(FYI: at least 74 hours of staff time when allowing for set up/tear down/prep time outside of contract time)
Involved 33 SMS students and 6 SCHS students
Anywhere from 2 to 17 students worked at any given event!
Several of these students worked at all 5 of our home FB games!
PLANS for STRIV December:
Live stream and/or archiving
Varsity WR, BBB, and GBB = 7 HOME events in December
One Act and Concerts as copyright dictates
During basketball and wrestling season, students arrive at games at least 45 minutes prior to start of game to set up and double check name pronunciations/do pregame interviews. Gathering of stats for play by play broadcasts is done in class prior to games.
(i.e. players to watch, class B stat leaders, all conference players, etc)
This year, the PA work for starting lines ups and during game will be handled by SCHS students who were former broadcasting students or others interested. I am working with Mr. Grammer and Mr. Kasik on refresher training for interested kids.
This is a super busy time for STRIV kids(and teacher)!
Games are live on the internet:
Special Education Director Report: Mrs. Vrba Current special education students served: Birth to 5: 26 (with 11 more pending) SES: 111 Rural: 15 SMS: 50 SCHS: 39 Parochial Schools: 6 Total: 247 (with 11 more pending) *We do have one student attending school in Olathe, KS. Evaluation of my Special Education teachers is in full swing! I had the enjoyment of doing the SES teachers last week. It is just heart-warming watching the "little people" learning with their teachers. There is nothing more exciting to watch than when a child has an "aha" moment. (And yes...I have seen a few this week in the SMS classrooms. All SPED teachers in charge of providing an education to students in third grade to eighth grade and eleventh grade are working on filling out the NDE's Alternate Assessment Criteria. There is a new regulation this year that only 1% of your student body may participate in the Alternative Assessment. For our district, that means about 10 students which is a very small number with some of our students' verifications. Curriculum, Assessment, Federal Programs Director Report: Dr. Gibbons 2017 - 2018 State Assessments - With the move to the NWEA testing window, we will have some changes in how we test. The test will be a limited computer adaptive assessment. Like the MAP assessment that we currently take, the questions will get harder as students answer questions correctly and will get easier as they answer questions incorrectly. The difference is that the questions need to stay within the grade level. State Testing has a new name! Instead of NeSA (Nebraska State Accountability) we will now have the Nebraska Student-Centered Assessment System (NSCAS, pronounced N-skas). Very few paper/pencil versions will be allowed this year. I only expect us to have a handful when in the past we would have a few hundred. This is due to the adaptive nature of the test. I would also like to point out to you that rules about how Recently Arrived English Learners (RAEL) participation in statewide assessment and accountability have changed due to new options allowable in ESSA. In the past, RAEL students did not have to take the Reading Assessment. Now, they will be required to take the English Language Arts Assessment. However, how they included in the accountability calculations have changed:
School Improvement Grant - Penny and I have been diligently working to finalize last year’s requests for reimbursements so hopefully we’ll have that money soon. The Middle School final request has been approved. Accreditation
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V.C. Superintendent's Report
Rationale:
1. Strategic Planning Program: We are hosting a strategic planning session with district staff on Wednesday, November 22nd from 8:00 AM to noon. We will review progress made on 2017 goals and discuss ideas for action plans for 2018. Board members are welcome to attend and participate if it works for you. 2. NASB State Convention: The NASB State Convention is scheduled for Thursday and Friday, November 16-17. There are a couple of additional meetings you might find of interest: GNSA Annual Meeting @ 5:00 on November 16th. See attachment. Nebraskan's United for Property Tax Reform @ 4:30 on November 16th. See attachment
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V.D. Board Member/Committee Reports
Rationale:
1. Schuyler Community Schools Foundation November Meeting Report. See attached information.
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VI. Correspondence Items
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VII. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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