September 9, 2013 at 12:00 PM - Education Foundation Meeting

Minutes

Minutes

I. September Meeting

Rationale:

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 09/09/13 @ 12 NOON – 1:00 P.M.

@ SCHUYLER CHAMBER OFFICE

Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad, Clinton Parr- Secretary, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests – Lora Johnson – Chamber Executive Director

-Joyce Baumert – Performing Arts consultant – 402-352-5324

–mandjbaumert@gmail.com – possible member

-Kem Cavanah – Economic Development Executive Director

-Shelley Friesz – sfriesz@esu7.org – 402-352-3527 Ext 216 – Foundation Assistant

-Sheri Balak – sheribalak@hotmail.com – Alumni Honors consultant

Absent:

Vision: To support the enrichment of educational programs and student life experiences

Goals: -To promote education in Schuyler Community Schools

-Additional giving of $100,000 by August 31^st, 2013

Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – August 5, 2013)

Treasurer’s Report – unofficial total balance $115,037

· Donations received from Martin & Laurie Schlautman $50 and Mendlik Orthodontics $25

New Business

· Scott Larson from Paul J Strawhecker Inc. contacted Shelley in regards to fundraising- would like to come and meet with the committee at the October board meeting

Committee Reports:

Labor Day:Brian*, Clinton, Victor
           ° Dance

           ° Parade

           ° Volleyball Tourney
Scholarship:Sandy*, Lumir
Education:Lumir*, Lora, Brian
· Fine Arts Center- Sandy, Joyce and Virginia
- Need to set:
  - Method of Funding
  - Timeline
  - Completed Visual Rendering
  - Contact Conference Schools to find out about fund raising, Started by large donor and or by special building fund levy
- Need to create partnerships – Need for meeting w/ Representatives from:
  - SCS Foundation
  - Colfax Foundation
  - Schuyler Community Schools
  - City of Schuyler
  - Economic Development
  - Latino Community
  - Cargill
- Other areas of funding:
  - Individuals/Groups that have an interest/need for such a facility
  - SCS General Fund
  - SCS Special Building Fund
  - Union Pacific Grant
  - Bricks for Bucks
  - Projected cost Refer to e-mail from Hewgley & Associates
Alumni Honors Committee:Sheri & Joyce

Auditorium: 14,058 sf x $195.00 = $2,741,310 plus 10% contingency & fees $274,131.00
Music Hall: 8,866 sf x $165.00 = $1,462,890 plus 10% contingency & fees $146,289.00
Cost of project $4,204,200.00
Cost of project including contingency & fees $4,624,620.00
- Working w/ the Library Foundation?
  · Promotion: All members – Honors Convocations, Graduation, Labor Day, Dance Recital

Donor recognition board
Giving Challenges
- Classes
Marketing Plan
- TV in West and East Gym
  - Names of givers
  - Historical perspective of what the foundation has done
    1. SMS Foundation included
  - Use of Brochure
  - Visual projection of the area – sent to Kem for website
  - Solicit donations:
    -Sporting events
    
    -Foundation Fund Raising and Awareness Annual Banquet
    
    -$75/plate
    
    -Silent Auction
    
    -Melodrama
    
    -Other Ideas
  - Channel 99 (11)

Next Meeting – October 7, 2013 – Monday – 12:00 Noon @ the Schuyler Chamber Office

Discussion: Minutes from the September Schuyler Community Schools Foundation meeting Brian called the meeting to order Members present: Lumir Jedlicka, Brian Vavricek, Sandy Seckman, Virginia Semerad, Victor Lopez and Dan Hoesing Members absent: Clinton Parr Others present: Lora Johnson, Kem Cavanah and Shelley Friesz Secretary/Minutes from August meeting • Motion by Lumir and seconded by Virginia to approve the minutes Treasurer’s Report New Business Discussion in regards to Scott Larson with Paul J Strawhecker Inc. • Their information will be forwarded to all members • Will set up time (15 to 20 minutes) to meet with Scott and Paul at our October meeting Committee Reports Labor Day- Brian gave report in regards to dance • Net profit was $515.00 after expenses of the band ($2,000) and wrist bands ($28.88) ° Motion approved to pay Brian Vavricek for the purchase of wristbands Discussion: • Next year look at different bands to play at the dance • Increase attendance and increase advertisement • Change the name to Labor Day Dance Sponsored by Schuyler Community Schools Foundation • Continue to allow minors to attend the dance Tours: Class of 1988 had a tour of high school • Brian conducted the tour and put their class picture on easel Volleyball tournament: Take off the foundation agenda- not sponsored by foundation Basketball tourney: Brian gave report Discussion: • Need to get the basketball tourney set up for next year • Suggested that Andy Cada would like to take over setting up the tourney • Hold the basketball tourney at the SES and SMS gyms • Volleyball tournament to be held at SCHS only Labor Day float: Virginia & Lumir • Outstanding Educators and Para educators rode a golf cart and car in the Labor Day Parade ° Received bill for banners from Q-Graphics for 218.28. Motion passed to pay the invoice Scholarships: Sandy Discussion by Sandy to possibly changing the amount of the scholarships • Lumir and Brian not in favor of change no vote was taken at this time Education: Lora • Lora reported that The Outstanding Educator and Para Educator awards are starting with no changes Performing Arts Center: • Discussion setting the time line for funding the Performing Arts Center after the strategic planning workshop • Meet with Paul Strawhecker Inc. at October meeting Need to Create a Partnership: • Board member to meet with Cargill to talk about partnership with the parents setting up computer lab at Cargill • After Hours hosted by foundation – Sandy to set up Alumni Honors Committee: No report Brian adjourned meeting motioned by Sandy then 2nd by Virginia Next meeting October 7, 2013 at Schuyler Chamber Office at noon

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