March 4, 2014 at 9:00 AM - SAA Weekly Meeting

Rationale:  1.  ESU Coop Purchase System:  Training Videos
     Website:  https://training.esmsolutions.com/?me=esm
     Email:  esucooptraining54@yahoo.com
     Password:  Esucoop1

Jeff Droge and Sally Jakub attended the meeting to discuss the process for Coop Purchase Program and their plan to get this information to staff.  This year all schools across Nebraska will be moving to the expanded purchase order system where all staff involved in requisitions will be completing their own requests online.  Please make sure you and your office staff are comfortable with the system so you can assist your staff.  Your office staff at SES and SMS have done this program in the past.  The change for 2014 is that all staff members will be inputting their order.  Once completed, it will move to the building level for approval, then to the superintendent, and then to Sally to complete the orders. 

This is the first round of orders from Coop Purchase.  These will be due April 5th.  The second round of orders from companies not included in the Coop program will begin April 1st and due May 5th.  Staff Inventory will be due May 15th. 

2.  Monthly Finance Report:  Attached are the March Finance Reports.  In summary, our revenues for the general fund are tracking about 1% ahead of last year and about 1.5% ahead of two years ago.  Expenditures in the general fund are about .5% less than two years ago and 1% less than last year.  As far as cash balance in the general fund, and all funds combined, are about $700,000 ahead of last year at this time.
 
3.  Buildings and Grounds:  Thank you to the administrators who have completed the initial level of room/facility identification.  For those still not completed, please let me know if you need assistance.

4.  Curriculum/Textbook Cycle:  Mr. Gibbons has been working with your staff to submit their textbooks and course materials list.  From this information, Mr. Gibbons and Dr. Hoesing will put together a draft of the proposed cycle for your review. 

5.  2014-15 Staffing:  Please complete the assignment of current programs and teachers needed to cover these assignments.  Once submitted, Dr. Hoesing will ask for any program changes and staffing needs to meet these needs.  We will provide a list of teachers who have submitted their request for early retirement along with a list of teachers submitting their resignation for Monday's school board meeting.  Following the board meeting, building principals will review these positions, consider building requests for transfers, and advertise the vacant positions.  Teacher contracts for 2014-15 will be approved at the April 14th Board Meeting.

6.  2014-15 Support Staff:  The negotiations committee of the board will begin their review of support staff contracts for the 2014-15 school year.  Please review the support staff listed on the attachment.  Support staff contracts will be approved at the May 12th Board Meeting.

6.  Strategic Planning:  Dr. Hoesing received the votes from Cargill Parents on their priorities for the strategic plan.  As a result, the plan distributed last week is confirmed.  The board planning committee met and reviewed the information.  We will present this draft to the entire board for their consideration on Monday at the March School Board Meeting.  We may want to review this plan and make our recommendations for those items we believe can be completed in the near future, and those that may take more time to plan and implement.