August 10, 2015 at 6:30 PM - Board of Education Regular Meeting
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I. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
President Brabec called the meeting to order. Board members present were Vavricek, Cerny, Brabec, and Hild. Semerad and Misek were absent. Others present were Superintendent Hoesing, Principal Grammer, SPED Director Vrba, and Curriculum Director Gibbons.
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I.A. Pledge of Allegiance
Discussion:
All present participated in the Pledge of Allegiance.
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:
President Brabec read the Mission Statement and stated that notice of this meeting was given in advance and declared the meeting to be in open session.
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II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Agenda
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II.B. Minutes
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II.C. Acceptance of Claims
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II.C.1. Bills of $5,000 or more
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II.D. Financial
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II.E. Other Listed Reports
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III. Public Forum - We ask that all presentation be limited in their length.
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III.A. Recognition of visitors and guests
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III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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IV. Action Items
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IV.A. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:
This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
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IV.A.1. Consider, discuss, and take action to approve the superintendent as the 2015-16 Title IX Coordinator and district representative for all local, state, and federal programs.
Rationale:
The Office for Civil Rights has announced a renewed enforcement emphasis on Title IX compliance by K-12 Schools. All schools must name a Title IX Coordinator and must make sure that person has been provided with up-to-date training. Dr. Hoesing attended Title IX training on August 4, 2015. In addition, each year the board must appoint a district representative to oversee all local, state, and federal programs in the district. This representative is responsible to make sure the district is in compliance with all accreditation, program requirements, and district responsibilities.
Recommended Motion(s):
Motion to appoint the superintendent as Title IX Coordinator and district representative for all local, state, and federal programs. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
All schools must have a Title IX Coordinator. In addition, all staff must be trained in Title IX awareness.
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IV.B. Board Policy, Handbooks, and Support Programs
Rationale:
This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans. This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
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IV.B.1. Consider, discuss, and take action to approve 2nd reading of the 2015-16 board policy additions and revisions.
Rationale:
Listed below are the board policy additions and revisions for the 2015-16 school year presented for 2nd (final) reading. See the outline listed below and the attached policies for greater detail.
Policy 204.11 - LB 365 allows schools to keep records in electronic format rather than needing a printed version as the official copy. Policy 402.01 - LB 627 prohibits discrimination in employment based on the applicant’s status regarding pregnancy or childbirth or related medical condition. New Policy 404.11 - LB 627 requires schools to designate an appropriate area for employees for breast-feeding or expression of milk. New Policy 508.16 - LB 511 requires schools to establish a return to learn protocol for students returning to school after treatment for pediatric cancer. Policy 603.01 – Rule 10 has now incorporated a revised set of English Language Arts Standards that schools must adopt or exceed. Policies 706.03 and 902.04 - LB 431 has revised upward the minimum dollar limits at which a school must take formal bids for construction and remodeling projects, and provided periodic adjustments of that limit. Policy 902.02 – LB 431 also provides periodic adjustments for the $100,000 limit at which a board must retain an architect or engineer for construction projects.
Recommended Motion(s):
Motion to approve 2nd reading of 2015-16 new and revised policies. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.B.2. Consider, discuss, and take action to approve first reading of policy 804.02.
Rationale:
LB 365 which allows districts to store meeting minutes and all other documents electronically rather than in written form has caused a modification in Policy 804.02 Data or Records Retention. See attachment for the revised and a red-line versions.
Recommended Motion(s):
Motion to approve first reading of revised Board Policy 804.02. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This policy reflects the change in LB365 which allows any or all school records to be stored electronically. Data is kept in two off-site locations in addition to the school's server.
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IV.C. Budget, finance, negotiations, and personnel
Rationale:
This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
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IV.C.1. Consider, discuss, and take action to approve new hire recommendations
Rationale:
Support Staff Hires: 1. Amy Mendez: High needs para educator at the middle school.
Recommended Motion(s):
Motion to approve the administrative recommendation to hire Amy Mendez for the middle school para educator position. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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V. Discussion Items and Reports
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V.A. Update on the Rec. Center Project Bid Process
Rationale:
Listed below is the order of the bids received on the building project. We are working with Bierman Construction to value engineer the project to get down to the projected $1,400,000 cost. Bierman Construction Option 1 $633.000 135 Days Total: $1,731,000 Option 2 $1,098,000 300 Days Cheever Construction Option 1 $730,000 300 Days Total: $1,947,000 Option 2 $1,217,000 300 Days Semerad Construction Option 1 $1,022,440 270 Days Total: $1,979,769 Option 2 $957,329 270 Days BD Construction Option 1 $1,013,000 270 Days Total: $1,983,000 Option 2 $970,000 270 Days Lacey Construction Option 1 $1,125,000 183 Days Total: $2,1265,000 Option 2 $1,000,000 122 Days Abbot/Larue Construction Option 1 $1,292,633 210 Days Total: $2,617,245 Option 2 $1,324,612 365 Days TIJ Construction Option 1 $1,031,309 215 Days Total: $2,294,658 Option 2 $1,263,349 182 Days The bids are good for 30 days. We need to set a meeting date later in August to pay final bills, make transfers, and take action on the building project.
Recommended Motion(s):
No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Bids were opened on Wednesday, August 5. Seven firms submitted bids; all were over the projected $1.4 million cost. Work will continue with the low bidder to cut costs on the submitted bid. A budget workshop will be held August 26th at 6:00 PM to make transfers and prepay bills on this year's budget.
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V.B. Discuss 2015-16 Activity Passes
Rationale:
2014-15 Athletic Passes $5.00 JH Athletic Student Pass $10.00 9-12 Athletic Student Pass $30.00 Senior Citizen Annual Athletic Pass $50.00 Adult Annual Athletic Pass $20.00 Adult Fall, Winter, Spring Seasonal Pass Staff Passes: All staff is eligible for an activity pass by working 3 events. (Negotiated Agreement) Staff Spouse: $40.00 Annual Pass 2015-16 Activity Pass Recommendation (75 Home Activities) $10.00 6-12 Activities Fee (Required for all 6-12 students) $10.00 K-5 Activities Pass (Optional) $20.00 Senior Citizen Annual Activity Pass $10.00 Senior Fall, Winter, Spring Seasonal Pass $50.00 Adult Annual Activities Pass $20.00 Adult Fall, Winter, Spring Seasonal Pass Staff Passes: Staff is eligible for an activity pass by working 3 events. (Negotiated Agreement) Staff Spouse: $40.00 Annual Pass
Recommended Motion(s):
No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
A change in the sale of activity passes for the 15-16 school year will allow SCHS and SMS students to either pay a $10 student fee or apply for a waiver which would allow the student to pay a $5 student fee or receive the student pass at no charge. SES students would pay $10 for an activity pass; an adult annual activity pass would remain $50 or $20 for a seasonal activity pass. A Senior Citizen pass will be reduced $10 to sell for $20 for an annual activity pass or $10 for a seasonal activity pass.
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V.C. Directors Reports
Rationale:
Alphabet Soup! ESEA - Elem. & Sec. Education Act NCLB - No Child Left Behind AYP - Adequate Yearly Progress NeSA - Nebraska State Accountability NePAS - Nebraska Performance Accountability System In 1965, ESEA was first passed. It was re-authorized in 2001 as NCLB. On state assessments, schools must have hit 100% proficiency by last year. Nebraska uses NeSA for state assessment. According to their average NeSA scores, schools were ranked in NePAS. The reauthorization for NCLB is currently in Conference Committee. The Senate is calling their version the "Every Child Achieves" act. What’s new? AQuESTT - Accountability for a Quality Education System Today and Tomorrow AQuESTT replaces NePAS. 6 Tenets creates a more complete picture. 6 Tenets - Positive Partnerships, Relationships and Student Success; Transitions; Educational Opportunities and Access; College & Career Ready; Assessment; Educator Effectiveness. A handout with the description of each of these tenets is attached. According to AQuESTT, schools will be classified as Excellent, Great, Good or Needs Improvement. Even more... SLDS - State Longitudinal Data System ADVISER - Advanced Data Views Improving Student Educational Response SLDS - Grant to help state build a data dashboard. We are a part of the ADVISER Early Adopter Program. ADVISER will be a data dashboard that will allow teachers to see real-time data about their individual students. Changes ... NeSA – ELA NeSA - English Language Arts TDA Text Dependent Analysis The NeSA Reading Assessment will now be known as the NeSA English Language Arts Assessment. With TDA, students will be presented with a text passage. They will then write an essay about that passage. For example: A passage and a poem are given, an essay prompt are given as well. “The passage and the poem address a similar theme. Write an essay analyzing how the passage and the poem develop this theme. Use evidence from both the passage and the poem to support your response.”
Discussion:
Mr. Gibbons reported on the NePAS program (Nebraska Performance Accountability System and its replacement program, AQUESTT (Accountability for a Quality Education System Today and Tomorrow. This new program, based on six tenets, will rate NE schools into one of four categories: Needs Improvement, Good, Great, and Excellent.
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V.D. Superintendent's Report
Rationale:
1. NASB Board Awards: The NASB awards achievement points for participation in professional development. Below is a list of Schuyler Board Members to be recognized at the area membership meeting in Norfolk in September. Congratulations on your accomplishments. Please let me or Sally know if you are interested in attending the workshop and awards ceremony.
2. 2015-16 Opening Schedule: Tuesday, August 11th – New Teachers only – Meet in the Library Media Center Annex at Schuyler Central High School 8:00am – 8:15am – Introductions; Quick look at curriculum documents – Dave Gibbons 8:15am – 8:45am - SmartFindExpress – Subfinder system 8:45am – 10:15am – First look at Infinite Campus and email – Jeff Droge 10:30am – 12:00pm – Financial Information with Business Manager Marlene Hartman. Please bring along two pieces of identification such as your driver’s license and social security card. Also bring your teaching certificate and beneficiary information such as names, address and social security numbers. 8:00am to 11:45am Crisis Training: Custodial staff, Office Staff - LMC Annex 12:15pm to 3:45pm Crisis Training: Administrators, Crisis Team Members (Lunch at noon) Wednesday, August 12th - All Certified Staff 8:00am to Noon Crisis Training: K-2 at SES Noon to 4pm Crisis Training: 3-5 at SES Thursday, August 13th - All Certified Staff - Open House 8am to Noon Crisis Training: 6-8 at SMS Library Noon to 4pm Crisis Training: 9-12 at SCHS Friday, August 14th - All Staff - District Wide Meeting in the East Gym at SCHS 7:45am – 8:45am – Breakfast and Longevity Awards Breakfast will be rolls and coffee. Will need long tables and chairs. 9:00am – 9:30am – Welcome by Dr. Dan Hoesing 9:30am - 9:35am -- Linda Kennedy - EHA 9:35am - 9:40am -- Ann Giebler - ID Shield 9:35am - 9:50am - Technology with Jeff Droge 9:50am – 10:05am – Michelle Egr - Activities 10:05am – 10:20am – Break 10:20am – 10:35am – Curriculum/Instruction/Assessment – Dave Gibbons 10:35am - 10:40am -- AFLAC - Tonya LeGrande 10:40am - 10:50am - Connie Peters - CHI Health 10:50am - 11:00am -- Jared Faltys - 403b Consultants 11:00am - 11:15am - Blue Cross/Blue Shield Update 11:15am - 11:20am - Don Mrocek - Platinum Services 11:20am - 11:25am - Schuyler Foundation - Brian Vavricek, Sandy Seckman 11:30am - 12:30pm - Lunch provided by the School Board Strategic Plan update will also during lunch. 12:30pm - 3:45pm Crisis Training: Paraeducators, support staff and all others that missed earlier in the week.
Discussion:
Superintendent Hoesing shared the Level I-IV Point Awards that four of the School Board members will be receiving at area NSAB meetings. The 15-16 Back-to-School staff schedule will begin on August 11 with new teacher training and conclude on August 14 with an all-district meeting.
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V.E. Board Member/Committee Reports
Rationale:
SCHUYLER COMMUNITY SCHOOLS FOUNDATION MEETING 08/03/2015 @ 12 NOON – 1:00 P.M. @ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing Guests -Patty Schmidt– Chamber Executive Director -Kem Cavanah – Economic Development Coordinator -Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216 Foundation Assistant -Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant Vision: To support the enrichment of educational programs and student life experiences Goals: -To promote education in Schuyler Community Schools -Conduct feasibility study on possible new construction at high school building Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – July 06, 2015) Treasurer’s Report – balance as of 7/14/2015 $106,813.88 · Ck for $122.50 to Karel & Seckman for work on bylaws and articles of incorporation Committee Reports: · Labor Day: Brian & Victor & Sandy · Scholarship: Sandy, Lumir
· Alumni Website: Dan & Virginia · Alumni Honors Committee- Joyce & Sheri · Golf Tournament- Sandy · Bylaws and Articles of Incorporation- Joyce, Sheri & Brian Next Meeting –Sept. 14, 2015 @ 12:00 Noon @ Schuyler Middle School Conference Room
Discussion:
The SCS Foundation met on August 3 at 12:00 PM. The Golf Tournament fundraiser was very well received. Tickets for the Labor Day Dance sponsored by the Foundation will be pre-sold at the District meeting on Friday, August 14.
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VI. Correspondence Items
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VII. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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