May 20, 2013 at 6:00 PM - Regular Business Meeting

1. Signature of Notification

2. Call to Order, Pledge of Allegiance, Roll Call, Welcome Visitors

2.1. Acknowledge Open Meeting Laws

2.2. Notice of this meeting was publsihed in the Gering Citizen on May 16, 2013.

3. Excuse Absent Board Members

4. Consent Agenda*

4.1. *Sequence of agenda items subject to change. Please plan to attend the entire meeting.

4.2. Approval of Agenda/Amendment of Agenda Items

4.3. Approval of Minutes of Previous Meetings

4.4. Approval of Claims/Bills

4.5. Recommendation to Accept Letter of Resignation (Harre)

4.6. Recommendation to Accept Letter of Resignation (Treffer)

4.7. First Reading of Board Policies

4.7.i. 402.08 - Employee Travel Compensation

4.7.ii. 901 - Objectives of Buildings and Sites

4.7.iii. 902.01 - Buildings & Sites Long Range Planning

4.7.iv. 902.02 - Construction Plans and Sepcifications

4.7.v. 902.03 - Site Acquisition

4.7.vi. 902.04 - Bids and Awards for Construction Contracts

5. Recommendation to Approve Consent Agenda

6. Patron Comments

6.1. The Board recognizes the importance of citizen participation in school business. In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the Board shall set a 3 minute time limit per patron, not to exceed a total of 30 minutes for all comments.

7. Action Items

7.1. Second Reading of Board Policies

7.1.i. 801.13- Use of Private Vehicles on School Business

7.1.ii. 802.06 - Vending Machines

7.1.iii. 803.01 - Photocopying Services

7.1.iv. 803.02 - Mail & Delivery Services

7.1.v. 803.03 - Telephone Service

7.1.vi. 803.04 - Fax Service

7.1.vii. 804.01 - Computer Security

7.1.viii. 804.02 - Data or Records Retention

7.1.ix. 805.01 - Insurance

8. Reports & Discussion Items

8.1. Recognition of Accomplishments

8.1.i. Gering's Instrumental Music District Contest Results

8.1.ii. Vocal Music District Results

8.1.iii. Freshman Kurstin Barrett's poem was chosen to represent the Nebraska Student Poets in the 2013 Poetry of Place Event. Only 12 students from across the state were chosen for this honor. Mrs. Lisa Hadenfeldt is her English Teacher. She went to the State Capitol on May 3rd for a poetry reading.

8.1.iv. National DECA Update: Sam Eastman scored in the top 10 nationally on his written exam but did not qualify for finals. Nebraska qualified for finals in 14 of the 48 events and earned top 10 in 6 of the events.

8.1.v. Senior Service Day - Kelli Larson led James Jacox, Jennifer Barge, Jake Rexus, Diana Guzman, Nick Chitwood, Mercedes Gonzales and Thalia Galindo while they assisted Central Office Staff during their recent relocation.

8.1.vi. Senior Service Day for Scotts Bluff National Monument

8.1.vii. Congratulations to Allie Baird and Megan Brady for being selected for the All-State Musical "Joseph and the Amazing Technicolor Dreamcoat"!. Rehersal and performance is July 14-17 in Crete, NE at Doane College.

8.1.viii. State Journalism Results

8.1.ix. Northfield Elementary's Outstanding Accomplishments

8.1.x. Class of 2013 Scholarship offers total, not including any military benefits: $2,323,402.00.

8.1.xi. Cedar Canyon recognized kindergarten and 6th grade students at the Spring Music Program on May 14th.

8.1.xii. Coach Lisa Freeburg led the Gering Girls Soccer Team to qualifiy as a #6 seed for the State Tournament.

8.2. Curriculum Committee Minutes

8.3. Facilities Committee Minutes

8.4. Business Committee Minutes

8.5. Financial Report - The Business Committee reviewed all bills for this consent agenda. Bills unique to this month were discussed for clarification. The total amount of bills approved in the consent agenda for the month of April, 2013 by specific funds are as follows:

8.5.i. Trial Balance Summary

8.5.ii. Fund Balances

8.5.iii. Schedule of Investments Held

8.5.iv. Financial Statement

8.5.v. General Fund=$21,145,975.46; Depreciation Fund=$1941.97; Cafeteria Fund=$79,008.23; Activities Fund=$26613.27; Fees Fund=$500.

8.6. Student Services Report

8.7. Superintendent's Report

8.8. Board Comments

9. Tentative Committee & Meeting Dates

10. Adjournment