Public Meeting Agenda: August 8, 2016 at 8:00 PM - Board of Education Regular Meeting

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August 8, 2016 at 8:00 PM - Board of Education Regular Meeting Agenda

August 8, 2016 at 8:00 PM - Board of Education Regular Meeting
1. Call to Order
Agenda Item Type:  Procedural Item
Rationale: 

All items under the Consent Agenda may be acted on in a single motion.  Items may be moved from the Consent Agenda by request of any board member.

The agenda is provided as a courtesy only.  The board reserves the right to consider each item in any sequence it deems appropriate.  Therefore, we encourage visitors to attend the meeting from the beginning.

1.1. Roll Call
Agenda Item Type:  Procedural Item
1.2. Pledge of Allegiance
Agenda Item Type:  Procedural Item
1.3. Recognition of Visitors
Agenda Item Type:  Procedural Item
1.4. Recognition of Open Meetings Act poster
Agenda Item Type:  Procedural Item
1.5. Adoption of Agenda
Agenda Item Type:  Procedural Item
2. Audience Communications
Agenda Item Type:  Procedural Item
Rationale: 

This time period will provide an opportunity for members of the community to speak to the Board on items of interest and concern that may or may not be on the agenda.  Open discussion of personnel issues will be closely monitored.  The President of the Board will limit the amount of time available for each person to no more than three minutes so that all will have time to address the Board.  The total public input time will be limited to 15-20 minutes. The Board may choose not to respond during the current meeting to statements or questions presented during this segment of the agenda.

 

2.1. Title I Parental Involvement Hearing
Agenda Item Type:  Action Item
Rationale:  This hearing is to discuss, consider and receive input on the Parental Involvement Policy.  The public will be given the opportunity to present information and opinions on this policy.
2.2. Student Fees Hearing for 2016-2017
Agenda Item Type:  Action Item
Rationale:  This public hearing is to discuss, consider, and receive input on the Student Fee policy.  The public will be given the opportunity to present information and opinions on this policy.
3. Services Report
Agenda Item Type:  Information Item
4. Board Member/Committee Reports
Agenda Item Type:  Information Item
5. Administrative Report
Agenda Item Type:  Information Item
5.1. Report of New Hires
Agenda Item Type:  Action Item
6. Action Items
Agenda Item Type:  Information Item
6.1. Consent Agenda
Agenda Item Type:  Consent Agenda
6.1.1. Approve July 11, 2016 Regular meeting minutes
Agenda Item Type:  Action Item
Attachments:
6.1.2. Approve Bank Transfers
Agenda Item Type:  Action Item
6.1.3. Approve Hot Lunch Fund claims Payroll - $2,371.63
Agenda Item Type:  Action Item
6.1.4. Approve Activity Fund claims for $296.67
Agenda Item Type:  Action Item
6.1.5. Approve Building Fund claim for $14,443.80
Agenda Item Type:  Consent Item
6.1.6. Approve General Fund claims for $165,127.57 (Payroll - $129,273.51 Claims - $35,854.06)
Agenda Item Type:  Action Item
Attachments:
6.1.7. Approve Financial reports of the District
Agenda Item Type:  Action Item
Attachments:
6.2. Approve 2nd reading for new and revised board policies 1012,1109,3036,3037,4010.35,4011.11,4020.9,4020.25,4050,4080,5010.5,5020,5028,5029,5040.1,7020.2,7030,7092
Agenda Item Type:  Action Item
6.3. Approve Dr. Philip Mahan as the District Federal/State contact
Agenda Item Type:  Action Item
6.4. Approve closing of Unemployment Fund checking account and move the balance to the Employee Benefit Money Market account
Agenda Item Type:  Action Item
6.5. Approve Transfer of General Fund dollars to the Depreciation Fund
Agenda Item Type:  Action Item
6.6. Approve Nutrition textbooks, Physics textbooks, and Anatomy and Physiology textbooks
Agenda Item Type:  Action Item
6.7. Approve hiring of new support staff for 2016-2017
Agenda Item Type:  Action Item
6.8. Approve the hiring of Craig Softley for the Hayes County Economic Development Coordinator position per recommendations of the Hayes County Economic Development Board
Agenda Item Type:  Action Item
6.9. Approve Option Enrollment requests
Agenda Item Type:  Action Item
6.10. Approve bid for purchase of van
Agenda Item Type:  Action Item
7. Discussion
Agenda Item Type:  Information Item
8. Information Only
Agenda Item Type:  Information Item
9. Correspondence
Agenda Item Type:  Information Item
9.1. Thank you
Agenda Item Type:  Action Item
10. Executive Session
Agenda Item Type:  Action Item
Rationale: 

The Hayes Central High School Board of Education is authorized by state statute to enter into executive session. Executive session may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

 

11. Future Agenda Items/Other
Agenda Item Type:  Information Item
11.1. Budget Hearing/Final Tax Request Hearing
Agenda Item Type:  Action Item
12. Next Meeting - September 12, 2016
Agenda Item Type:  Information Item
13. Adjournment
Agenda Item Type:  Action Item
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