Public Meeting Agenda: September 12, 2016 at 6:00 PM - Board of Education Regular Meeting

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September 12, 2016 at 6:00 PM - Board of Education Regular Meeting Agenda

September 12, 2016 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
1.C. Excuse absent member(s)
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to excuse Amy Haines, Kevin League and Shad Stamm from the meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to excuse Amy Haines, Kevin League and Shad Stamm from the meeting Passed with a motion by Mike Blecha and a second by Mr. Mike Lutz.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Absent
No Action(s) have been added to this Agenda Item.
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
Rationale:  An opportunity for the board, administration or staff to recognize groups or individuals within the district for outstanding accomplishments. 
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the consent agenda as presented with the exception of removing items _______ Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda as presented. Passed with a motion by Sandy Noffsinger and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Absent
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale: 

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice

 

Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale: 

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

 

Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the minutes of the August 8 Regular Meeting, the August 22 Special Meeting and the August 22 Budget Hearing Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Rationale: 

The board should approve the bills

 

Recommended Motion(s):  Motion to approve the bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.E. Second reading Policy 5503
Agenda Item Type:  Consent Item
Rationale: 

We discussed this policy as part of the handbook discussion on August 8, and passed it on first reading on August 22. If this policy is passed without amendment it will go into effect immediately. 

 

Recommended Motion(s):  Motion to approve policy 5503 on second reading as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
5.F. Substitute Teacher approval
Agenda Item Type:  Consent Item
Rationale: 

The board annually approves the substitute teacher list. The list is attached.

 

Recommended Motion(s):  Motion to approve the substitute teacher list for the 2016-2017 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
6. Business Meeting
Agenda Item Type:  Action Item
Attachments:
6.A. Financial Report
Agenda Item Type:  Action Item
Rationale: 

Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

 

Recommended Motion(s):  Motion to approve the financial report Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report Passed with a motion by Jason Frederick and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Absent
No Action(s) have been added to this Agenda Item.
6.B. 2016-2017 Budget
Agenda Item Type:  Action Item
Rationale: 

This budget item allows for consideration of the 2016-2017 school district budget. We have reviewed the overall budget at length at the August 8 regular meeting as well as the August 22 Budget Hearing. The legal notice was published in the Benkelman Post as required by law. The documents are attached to this agenda item.

 

Recommended Motion(s):  Motion to approve the 2016-2017 Dundy County Stratton School District Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2016-2017 Dundy County Stratton School District Budget as presented Passed with a motion by Mike Blecha and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Absent
No Action(s) have been added to this Agenda Item.
Attachments:
6.C. 2016-2017 Tax Request
Agenda Item Type:  Action Item
Rationale: 

Following the Tax Request Hearing from 5:45 (prior to the meeting), which allows the public to comment regarding the tax request, and the adoption of the budget in the previous item we need to approve the tax request. What we are approving is a dollar amount for the tax request, not a levy amount. What your are really approving is the attached resolution

 

Recommended Motion(s):  Motion to approve the tax request resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the tax request resolution as presented Passed with a motion by Mr. Mike Lutz and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Absent
No Action(s) have been added to this Agenda Item.
Attachments:
6.D. Bus Routes
Agenda Item Type:  Action Item
Rationale: 

The board annually approves the bus routes. We used to approve them in August but have made the change to September approval to try and iron our the early year kinks before approval. A copy of the riders is attached and I will have the map on the wall in the meeting room.

 

Recommended Motion(s):  Motion to approve the 2016-2017 bus routes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2016-2017 bus routes as presented Passed with a motion by Jason Frederick and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Absent
No Action(s) have been added to this Agenda Item.
Attachments:
6.E. Propane Contract
Agenda Item Type:  Action Item
Rationale: 

I would like to discuss and possibly select a propane supplier for the winter.

                          Frenchman Valley   Southwest     Farmers Coop

Fixed Contract             .98                    

Pre-paid contract         .85                       .87                 .999             

Budget billing cont       .94                      

Budget ACH Cont         .87

 

Recommended Motion(s):  Motion to select __________ with a low bid of _____ as our propane supplier for the Stratton Elementary facility for the 2016-2017 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
6.F. North Central/AdvancEd Accreditation
Agenda Item Type:  Action Item
Rationale: 

I would like to discuss our AdvancEd accreditation and whether we should continue that accreditation or simply use the Nebraska Department of Education Frameworks and the new AQuESTT model for school improvement and accreditation.

 

7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
7.C. Secondary principal report
Agenda Item Type:  Information Item
Attachments:
7.D. Transportation report
Agenda Item Type:  Information Item
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
Attachments:
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Adjourn
Agenda Item Type:  Information Item
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn Passed with a motion by Mike Blecha and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Absent
No Action(s) have been added to this Agenda Item.
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