Public Meeting Agenda: November 14, 2016 at 7:00 PM - Board of Education Regular Meeting

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November 14, 2016 at 7:00 PM - Board of Education Regular Meeting Agenda

November 14, 2016 at 7:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
1.C. Excuse absent member(s)
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to excuse Kent Lorens from the meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to excuse Kent Lorens from the meeting. Passed with a motion by Mr. Mike Lutz and a second by Kevin League.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Absent
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the consent agenda as presented with the exception of removing items _______ Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda as presented. Passed with a motion by Kevin League and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Absent
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale: 

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice

Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale: 

To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.

Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the General Fund bills in the amount of $471,582.12, Activity Account bills in the amount of $21,228.78 and Lunch Fund bills in the amount of $14,769.57 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.E. Superintendent evaluation document
Agenda Item Type:  Consent Item
Rationale: 

This document was in your packet in October, it has been reviewed by the committee assigned to devise the new document and by district legal counsel. It will be in place to use in this year's evaluation 

Recommended Motion(s):  Motion to approve the revised superintendent evaluation tool Passed with a motion by Board Member #1 and a second by Board Member #2.
6. Business Meeting
Agenda Item Type:  Action Item
6.A. Financial Report
Agenda Item Type:  Action Item
Rationale: 

Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Attachments:
6.B. Facilities use
Agenda Item Type:  Action Item
Rationale: 

Amber Hubl has decided to open her pre-school elsewhere. Kati Ladenburger has purchased the necessary insurance and is going to  pay the "lessors" insurance policy that we must add for her. This is the practice we will use moving forward. It mirrors our existing policy. 

6.C. Board policy 4025 Superintendent
Agenda Item Type:  Action Item
Rationale: 

To put in writing how we do activity assignments requires a policy change. Legal counsel recommends the policy attached as 4025a. I have also included your existing 4025. They are in the process of making the revisions for next year so 4025a differs from the one we have in place now. The one labeled 4025a would be in the list of revisions for this summer. This is a head start.

Recommended Motion(s):  Motion to approve on first reading amended policy 4025 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve on first reading amended policy 4025 as presented Passed with a motion by Kevin League and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Nay
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Absent
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.D. NSAA proposals
Agenda Item Type:  Action Item
Rationale: 

Agenda item to allow for discussion of proposed NSAA legislation

Recommended Motion(s):  none recommended Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
6.E. NASB Voting Delegate
Agenda Item Type:  Action Item
Rationale: 

We need to select a voting delegate for the NASB Delegate for Friday morning.

Recommended Motion(s):  Motion to appoint ___________ as voting delegate for the 2016 NASB Delegate Assembly Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to appoint Mike Blecha as voting delegate for the 2016 NASB Delegate Assembly Passed with a motion by Sandy Noffsinger and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Absent
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.F. Assessment report
Agenda Item Type:  Action Item
Rationale: 

This item is to allow for the presentation of additional assessment information to the board by the building principals

Recommended Motion(s):  none recommended Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
6.G. Negotiations
Agenda Item Type:  Action Item
Rationale: 

This agenda item is designed to allow for discussion of negotiations strategies for the 2017-2018 contract year negotiations. Executive/Closed session may be required. 

6.G.1. Negotiations - go into executive session
Agenda Item Type:  Action Item
Rationale:  Should executive session be deemed necessary this allows for the motion to be recorded here. After the motion is made and passed the presiding officer should read the following: 

The board has adopted a motion to enter closed session to discuss negotiations strategy because it is in the school district’s best interest, to prevent needless injury to someone’s reputation and and the public’s best interest to discuss this in closed session The board will limit its discussion to this issue.

Recommended Motion(s):  Motion for the board to enter closed session to discuss negotiations strategy because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion for the board to enter closed session at 8:14 PM to discuss negotiations strategy because it is in the school district’s interest, to prevent needless injury to someone’s reputation and the public’s best interest to discuss this in closed session. Passed with a motion by Sandy Noffsinger and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Absent
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.G.2. Negotiations - exit executive session
Agenda Item Type:  Action Item
Rationale: 

A motion is required to come out of executive session. After the president declares the end of executive session the motion below should be made. 

Recommended Motion(s):  Motion to come out of executive session Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to come out of executive session at 8:43. Passed with a motion by Kevin League and a second by Mike Blecha.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Absent
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.H. In-service and evaluation dates
Agenda Item Type:  Action Item
Rationale: 

We need to discuss potential dates for the in-service as well as the evaluation. Can we do them on the same day? I would propose December 14. We also need to discuss topics for the in-service. While I don't want the whole day to be an outside person I would like to schedule a Senator Dan Hughes or Commissioner Matt Blomstedt or NASB President Linda Richards or Senator Mike Groene to come in for part of the day. 

6.I. Fall sports scheduling
Agenda Item Type:  Action Item
Rationale: 

I would like the board to discuss, so we are all on the same page, the future scheduling for fall activities when the University plays a Big 10 scheduled game on Fridays. Are we comfortable leaving the on Friday? Do we try to move them? Is it different on home games than away games? We are just seeking thoughts. 

7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
Attachments:
7.C. Secondary principal report
Agenda Item Type:  Information Item
Attachments:
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Adjourn
Agenda Item Type:  Information Item
Action(s):
Motion to adjourn at 9:12. Passed with a motion by Mr. Mike Lutz and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Absent
  • Mr. Mike Lutz: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
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