Public Meeting Agenda: May 14, 2018 at 6:00 PM - Board of Education Regular Meeting

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May 14, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

May 14, 2018 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the consent agenda as presented with the exception of removing items _______ Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda as presented. Passed with a motion by Sandy Noffsinger and a second by Brad Baney.
  • Amy Haines: Absent
  • Kevin League: Absent
  • Craig Kerchal: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale:  To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice
Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale:  To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.
Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the minutes of the April 9, 2018 regular board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the bills as presented in the amount of $488,419.67 from the general fund; $12,494.71 from the activity fund; and 11,970.17 from the nutrition fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.E. Summer student group vehicle use and group supervision
Agenda Item Type:  Consent Item
Rationale:  Something we approve annually. The NSAA allows for the use of school vehicles with annual board approval. 
Recommended Motion(s):  Motion to allow school sponsored student groups to use school vehicles during the summer months provided they pay for fuel used and any driver expenses Passed with a motion by Board Member #1 and a second by Board Member #2.
6. Business Meeting
Agenda Item Type:  Action Item
6.A. Financial Report
Agenda Item Type:  Action Item
Rationale:  Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.
Recommended Motion(s):  Motion to approve the financial reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented. Passed with a motion by Jason Frederick and a second by Mike Blecha.
  • Amy Haines: Absent
  • Kevin League: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Craig Kerchal: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.B. School nutrition fund budget amendment
Agenda Item Type:  Action Item
Rationale:  We had the hearing on this matter prior to the meeting. 
Recommended Motion(s):  Motion to approve the amended school nutrition fund budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the amended school nutrition fund budget as presented. Passed with a motion by Mike Blecha and a second by Sandy Noffsinger.
  • Amy Haines: Absent
  • Kevin League: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Craig Kerchal: Yea
  • Kent Lorens: Yea
No Action(s) have been added to this Agenda Item.
6.C. Hiring process review
Agenda Item Type:  Action Item
Rationale:  Mike, Adam and I will review the hiring process. 
6.D. TERIP Policy
Agenda Item Type:  Action Item
Rationale:  We have the proposed revisions to this policy and it is attached to the packet. The only changes are the addition of language to limit payouts to 2 applications per year. This would be first reading of two.

The board does not have to put any limit in policy. The original policy gives the board complete discretion over the funding of the policy and the number. Limiting it to two eliminates any discretion on the part of fhe board 
Recommended Motion(s):  Motion to approve the Teacher Early Retirement Incentive Plan policy #4058 changes as presented first reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Teacher Early Retirement Incentive Plan policy #4058 changes as presented on the first reading. Passed with a motion by Craig Kerchal and a second by Sandy Noffsinger.
  • Amy Haines: Absent
  • Kevin League: Absent
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Craig Kerchal: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.E. Projects
Agenda Item Type:  Action Item
Rationale:  It would be my recommendation that we pursue two major projects this summer. One would be the replacement of our bus radio system with a more powerful and newer system. The other would be the replacement of the lock systems in all three buildings, this would include some new exterior doors in the high school to make the lock mechanisms work better. 
6.F. Pre-school
Agenda Item Type:  Action Item
Rationale:  We would like to discuss the pre-school set up for next year at this meeting. This agenda item is to allow for discussion and if necessary, any and all action regarding the district pre-school. Part of our discussion needs to include but not be limited to: the general structure, the fees charged and the situation surrounding transportation of the students. 
6.G. Teacher contract release
Agenda Item Type:  Action Item
Rationale:  Sharriea Burke has a signed contract for next year. From a legal perspective you would not be required to release her from that obligation after April 15. The other teachers who have left the district this year had not yet returned signed contracts. It is my recommendation that you release her from her contract for the 2018-2019 school year and thank her for her years of service to the district. 
Recommended Motion(s):  Motion to release Sharriea Burke from her teaching contract for the 2018-19 school year and thank her for her 9 years of service to the district Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to release Sharriea Burke from her teaching contract for the 2018-19 school year and thank her for her 9 years of service to the district Passed with a motion by Craig Kerchal and a second by Mike Blecha.
  • Amy Haines: Absent
  • Kevin League: Absent
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Craig Kerchal: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.H. New teacher contract offer approval
Agenda Item Type:  Action Item
Rationale:  We are seeking a replacement for Sharriea Burke and hope to have a contract offer ready for your approval at the meeting. 


At this time we do not have a contract to offer
6.I. District communications
Agenda Item Type:  Action Item
Rationale:  During the meeting I will attempt to share some information from a company called Apptegy. They connect the school website, twitter feed, facebook page and notification system into a linked package of platforms. It's not free but I think it has some merit to look at this company or find someone who has a similar capabaility and track record. 
6.J. Goal discussion- Improvement and expansion of buildings and grounds
Agenda Item Type:  Action Item
6.K. NASB update and Legislation
Agenda Item Type:  Action Item
Rationale:  Item to discuss any new information from NASB and information following the conclusion of the legislative session. We could also submit legislative proposals for NASB.
7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
Attachments:
7.C. Secondary principal report
Agenda Item Type:  Information Item
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Excuse absent member(s)
Agenda Item Type:  Action Item
Action(s):
Motion to excuse Amy Haines and Kevin League from the meeting Passed with a motion by Kent Lorens and a second by Mike Blecha.
  • Amy Haines: Absent
  • Kevin League: Absent
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Craig Kerchal: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
No Action(s) have been added to this Agenda Item.
9. Adjourn
Agenda Item Type:  Information Item
Action(s):
to adjourn Passed with a motion by Mike Blecha and a second by Craig Kerchal.
  • Amy Haines: Absent
  • Kevin League: Absent
  • Jason Frederick: Yea
  • Craig Kerchal: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
No Action(s) have been added to this Agenda Item.
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