Public Meeting Agenda: June 11, 2018 at 6:00 PM - Board of Education Regular Meeting

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June 11, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

June 11, 2018 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to move item(s) _______ from the consent agenda to the business agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to move item(s) _______ from the consent agenda to the business agenda Passed with a motion by Kevin League and a second by Mike Blecha.
  • Amy Haines: Nay
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
Motion to approve the consent agenda Passed with a motion by Kevin League and a second by Mike Blecha.
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Nay
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale:  To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice
Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale:  To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.
Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the minutes of the May 14, 2018 Budget Amendment Hearing and the May 14, 2018 Regular Meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the bills in the amount of $459,804.87 from the General Fund, $25,114.60 from the Lunch Fund and $3,526.00 from the activity fund Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.E. Teacher contract
Agenda Item Type:  Consent Item
Rationale:  We have extended a contract offer to Becky Brown for the the pre-school position. Becky has served as the aide in the classroom for the past few years and is familiar with how a successful program is run. 
Recommended Motion(s):  Motion to approve a teaching contract with Becky Brown beginning with the 2018-19 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
6. Business Meeting
Agenda Item Type:  Action Item
6.A. Financial Report
Agenda Item Type:  Action Item
Rationale:  Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.
Recommended Motion(s):  Motion to approve the financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented Passed with a motion by Jason Frederick and a second by Kevin League.
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.B. TERIP Policy second reading
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve Policy 4058 Early Separation Incentive Agreement second reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Policy 4058 Early Separation Incentive Agreement second reading Passed with a motion by Craig Kerchal and a second by Kent Lorens.
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.C. NASB information
Agenda Item Type:  Information Item
Rationale:  Attached is the flyer from NASB
Attachments:
6.D. NASB legislative proposals
Agenda Item Type:  Action Item
Rationale:  Any proposals from the membership are due to NASB on July 1. If the board would like to add any to their list this is the time and place. 
Action(s):
Motion to submit to NASB requesting that land funds generated from the districts remain in the district that generated the money. Passed with a motion by Kent Lorens and a second by Mike Blecha.
  • Brad Baney: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
Motion to submit a form or state aide on per pupil basis. Passed with a motion by Mike Blecha and a second by Kent Lorens.
  • Brad Baney: Absent
  • Shad Stamm: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
No Action(s) have been added to this Agenda Item.
6.E. Summer policy updates
Agenda Item Type:  Action Item
Rationale:  The Annual Update Memo attached to this agenda item explains each of the policy revisions that legal counsel has written. There are a couple where you will have decisions to make. Remember, this is first reading and our policy changes take two readings. Changes made at the meeting where final reading is being considered by the board will result in another reading of the policy. 
Attachments:
6.E.1. Adoption of new policies
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve new policies 3048 Communicable Diseases, 3049 Drones and Unmanned Aircraft, 3050 Technology in the Classroom  and 6036 Reading Instruction and Intervention Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve new policies 3048 Communicable Diseases, 3049 Drones and Unmanned Aircraft, 3050 Technology in the Classroom  and 6036 Reading Instruction and Intervention Services as presented Passed with a motion by Craig Kerchal and a second by Mike Blecha.
  • Brad Baney: Absent
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
6.E.2. Delete old policies
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to delete 4047 Implementation of Students Assistance Team and 5027 Sexual Harassment of Students by Other Students as recommended by legal counsel Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to delete 4047 Implementation of Students Assistance Team and 5027 Sexual Harassment of Students by Other Students as recommended by legal counsel. 5027 is being deleted only because it is merged with policy # 5026. Passed with a motion by Mike Blecha and a second by Craig Kerchal.
  • Brad Baney: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Mike Blecha: Yea
No Action(s) have been added to this Agenda Item.
6.E.3. Policy revisions
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve revised policies 2002 Organization of the Board, 2006 Complaint Procedure, 2007 Expense Reimbursement and Miscellaneous Expenditures, 2013 Violation of Board Ethics, 3020 Copyright Compliance, 3022 Volunteers, 3023 Record Management and Retention, 3025 Returned and Outstanding Checks, 3040 School Safety and Security, 3047 Data Breach and Response, 4012 Staff Internet and Computer Use, 4013 Grievance Procedure, 4014 Employment Related Sexual Harassment, 5008 Pregnant and Parenting Students, 5017 Routine Directory Information, 5026 Sex Discrimination and Sexual Harassment of Students, 5035 Student Discipline, 5037 Student Internet and Computer Access, 5049 Student Fees, 5054 Student Bullying, 5057 District Title I Parent and Family Engagement Policy, 5062 Lice and Nits, 6021 District Criteria for Selecting Evaluators to be used for Special Education Evaluation and Verification and Independent Educational Evaluators, 6027 Field Trips and 6031 Emergency Exclusion Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve revised policies 2002 Organization of the Board, 2006 Complaint Procedure, 2007 Expense Reimbursement and Miscellaneous Expenditures, 2013 Violation of Board Ethics, 3020 Copyright Compliance, 3022 Volunteers, 3023 Record Management and Retention, 3025 Returned and Outstanding Checks, 3040 School Safety and Security, 3047 Data Breach and Response, 4012 Staff Internet and Computer Use, 4013 Grievance Procedure, 4014 Employment Related Sexual Harassment, 5008 Pregnant and Parenting Students, 5017 Routine Directory Information, 5026 Sex Discrimination and Sexual Harassment of Students, 5035 Student Discipline, 5037 Student Internet and Computer Access, 5049 Student Fees, 5054 Student Bullying, 5057 District Title I Parent and Family Engagement Policy, 5062 Lice and Nits, 6021 District Criteria for Selecting Evaluators to be used for Special Education Evaluation and Verification and Independent Educational Evaluators, 6027 Field Trips and 6031 Emergency Exclusion Passed with a motion by Craig Kerchal and a second by Mike Blecha.
  • Brad Baney: Absent
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
No Action(s) have been added to this Agenda Item.
6.F. Stratton Elementary staffing
Agenda Item Type:  Information Item
Rationale:  Mr. Rotherham and I will update the board on staffing plans for Stratton Elementary. 
6.G. Administrative negotiations
Agenda Item Type:  Action Item
Rationale:  This agenda item is intended to allow the board to take all necessary action regarding administrative compensation and contract language. Both principals are currently under contract through the 2018-2019 school year. The superintendent contract added a year in December 2017 and is for the 2018-2019 and 2019-2020 school years. 

You set administrator compensation annually in June. I will present recommendations for the principals at the meeting.
6.G.1. Enter into executive session
Agenda Item Type:  Action Item
Rationale:  President to read this statement after the motion passes: 

The board has adopted a motion to enter closed session to discuss the negotiations because it is in the school district’s best interest, to prevent needless injury to someone’s reputation and and the public’s best interest to discuss this in closed session The board will limit its discussion to this issue.
Recommended Motion(s):  Motion for the board to enter closed session at X:XX pm to discuss administrative negotiations because it is in the school district's interest, to prevent needless injury to someone's reputation and the public's best interest to discuss this in closed session. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion for the board to enter closed session at 7:01 pm to discuss administrative negotiations because it is in the school district's interest, to prevent needless injury to someone's reputation and the public's best interest to discuss this in closed session. Passed with a motion by Mike Blecha and a second by Craig Kerchal.
  • Brad Baney: Absent
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
No Action(s) have been added to this Agenda Item.
6.G.2. Exit executive session
Agenda Item Type:  Action Item
Rationale:  Upon conclusion of the executive session the board president declares the board out of executive session and reaffirms that the board limited it's discussion to administrative negotiations
Recommended Motion(s):  Motion to resume open session at X:XX pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to resume open session at 7:44 pm MT Passed with a motion by Mike Blecha and a second by Craig Kerchal.
  • Brad Baney: Absent
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
No Action(s) have been added to this Agenda Item.
6.G.3. Consideration of administrative contracts
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the administrative negotiations and contracts Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the principals compensation as presented. Passed with a motion by Mike Blecha and a second by Kevin League.
  • Brad Baney: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
No Action(s) have been added to this Agenda Item.
7. Reports
Agenda Item Type:  Action Item
Action(s):
Motion to approved sup compensation and contact with changes to the sick leave within the contract. Passed with a motion by Mike Blecha and a second by Craig Kerchal.
  • Brad Baney: Absent
  • Shad Stamm: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Nay
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
No Action(s) have been added to this Agenda Item.
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
7.C. Secondary principal report
Agenda Item Type:  Information Item
Attachments:
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Excuse absent member(s)
Agenda Item Type:  Action Item
Action(s):
Motion to excuse Brad Baney from the June 11, 2018 BOE meeting. Passed with a motion by Kevin League and a second by Craig Kerchal.
  • Brad Baney: Absent
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
9. Adjourn
Agenda Item Type:  Information Item
Action(s):
Motion to adjourn at 8:00 pm MT. Passed with a motion by Craig Kerchal and a second by Kevin League.
  • Brad Baney: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Craig Kerchal: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
  • Mike Blecha: Yea
No Action(s) have been added to this Agenda Item.
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