Public Meeting Agenda: July 9, 2018 at 6:00 PM - Board of Education Regular Meeting

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July 9, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

July 9, 2018 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to move items _______ from the consent agenda to the business agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Jason Frederick and a second by Kevin League.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Jason Frederick: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale:  To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice
Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale:  To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.
Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the bills as presented in the amount of $434,381.12 from the general fund; 4,933.27 from the activity fund; and $2,168.72 from the nutrition fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.E. Policy updates second reading
Agenda Item Type:  Consent Item
Attachments:
5.E.1. Approval of new policies
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve new policies 3048 Communicable Diseases, 3049 Drones and Unmanned Aircraft, 3050 Technology in the Classroom  and 6036 Reading Instruction and Intervention Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
5.E.2. Delete policies
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to delete 4047 Implementation of Students Assistance Team and 5027 Sexual Harassment of Students by Other Students (merged with policy 5026) as recommended by legal counsel Passed with a motion by Board Member #1 and a second by Board Member #2.
5.E.3. Revise policies
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve revised policies 2002 Organization of the Board, 2006 Complaint Procedure, 2007 Expense Reimbursement and Miscellaneous Expenditures, 2013 Violation of Board Ethics, 3020 Copyright Compliance, 3022 Volunteers, 3023 Record Management and Retention, 3025 Returned and Outstanding Checks, 3040 School Safety and Security, 3047 Data Breach and Response, 4012 Staff Internet and Computer Use, 4013 Grievance Procedure, 4014 Employment Related Sexual Harassment, 5008 Pregnant and Parenting Students, 5017 Routine Directory Information, 5026 Sex Discrimination and Sexual Harassment of Students, 5035 Student Discipline, 5037 Student Internet and Computer Access, 5049 Student Fees, 5054 Student Bullying, 5057 District Title I Parent and Family Engagement Policy, 5062 Lice and Nits, 6021 District Criteria for Selecting Evaluators to be used for Special Education Evaluation and Verification and Independent Educational Evaluators, 6027 Field Trips and 6031 Emergency Exclusion Passed with a motion by Board Member #1 and a second by Board Member #2.
5.F. Activities shuttle
Agenda Item Type:  Consent Item
Rationale:  Annual item
Recommended Motion(s):  Motion to continue to offer the activities shuttle bus for the 2018-2019 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
6. Policy review
Agenda Item Type:  Action Item
Rationale:  By statute we are required to review these policies annually and have that noted in our minutes.
6.A. Title I Parent Involvement policy review
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to acknowledge review of the Parent Involvement in Title I Policy Passed with a motion by Board Member #1 and a second by Board Member #2.
6.B. Bullying
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to acknowledge review of the Bullying Policy Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
6.C. Attendance
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to acknowledge review of the Attendance Policy Passed with a motion by Board Member #1 and a second by Board Member #2.
7. Business Meeting
Agenda Item Type:  Action Item
7.A. Financial Report
Agenda Item Type:  Action Item
Rationale:  Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.
Action(s):
Motion to approve the financial report as presented. Passed with a motion by Jason Frederick and a second by Kevin League.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Kent Lorens: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Jason Frederick: Yea
  • Kevin League: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
7.B. Fuel bids
Agenda Item Type:  Action Item
Rationale:  For the past ten to fifteen years we have paid for our gas and diesel from Frenchman Valley and later Scott's and Jay Bird Express based on a fixed amount above the board prices. Frenchman Valley delivers to the bus barn and until last spring we paid at the pump in Stratton. The last part of this spring we had portable tanks in Stratton, near the shop, supplied and filled by Sapp Brothers. 

We are seeking bids for the entire year of fuel for the district, 8,000 gallons of gas and 15,000 gallons of diesel. 

This represents a change back to the "old" way of doing business. Both sides take a risk when in this process, but for us we will know our exact fuel cost. The preliminary quotes from vendors would be less than we paid this past year. 

We expect bids returned from: Bosselman, Frenchman Valley, Jay Bird Express, Sapp Brothers and Stratton Coop. 

We are also trying to package tanks at no cost for Stratton as part of this deal. 
Recommended Motion(s):  Motion to accept the low bid from ______ in the amount of $____per gallon for 8000 gallons of E-10NL and $____ per gallon for 15,000 gallons of clear #2 Diesel. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to accept the low bid from Frenchman Valley in the amount of $2.425 per gallon for 8000 gallons of E-10NL and $2.605 per gallon for 15,000 gallons of clear #2 diesel. Passed with a motion by Kevin League and a second by Brad Baney.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Jason Frederick: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
No Action(s) have been added to this Agenda Item.
7.C. NASB information
Agenda Item Type:  Action Item
Attachments:
7.D. Lunch prices
Agenda Item Type:  Action Item
Rationale:  Our current lunch prices are as follows: 
Breakfast
K-6 $2.50
7-12 $2.50
Adult $3.10

Lunch
K-6 $2.95
7-12 $3.20
Adult $4.20

Our recommendation at this time would be to leave the as they are. 
Recommended Motion(s):  Motion to keep breakfast and lunch prices at 2017-2018 levels Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to keep breakfast and lunch prices at 2017-2018 levels Passed with a motion by Jason Frederick and a second by Kevin League.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Brad Baney: Yea
  • Jason Frederick: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
7.E. Activity admission prices
Agenda Item Type:  Action Item
Rationale:  From our earlier discussions this spring we would recommend changing single game admission prices to home events to $5.00 for adults and $4.00 for students. We would also recommend eliminating the family game admission. 

For season pass purchases we would recommend prices be set at $60.00 for adults, $30 for students and $110 for a family.

Current admission prices are: single game adult $4.00, student $3.00 and family $8.00; season adult $50, student $20 and family $90.

The schools in the RPAC, based on this springs discussion will be changing (or have changed)  to $5 and $4. 
Recommended Motion(s):  Motion to set activity admission prices as follows: Single event: Adult $5.00 Student $4.00 Family eliminated Year long pass: Adult $60.00 Student $30.00 Family $110.00 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to set activity admission prices as follows: Single event: Adult $5.00 Student $4.00 Family eliminated Year long pass: Adult $60.00 Student $30.00 Family $110.00 Passed with a motion by Kevin League and a second by Kent Lorens.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Jason Frederick: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
No Action(s) have been added to this Agenda Item.
7.F. Subsititute teacher pay
Agenda Item Type:  Action Item
Rationale:  Last year we changed to $105, I would recommend that this year we move to $110.
Recommended Motion(s):  Motion to raise substitute teacher pay to $110 per day Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to raise substitute teacher pay to $110 per day. Passed with a motion by Kevin League and a second by Kent Lorens.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Jason Frederick: Yea
No Action(s) have been added to this Agenda Item.
7.G. Staff handbook
Agenda Item Type:  Action Item
Rationale:  The staff handbook has undergone a major renovation. We are using the handbook as recommended by KSB as the template for the new handbook. It also merges the teacher and classified staff handbooks into one document.  There are some places we have edited it to comply with us. 
Recommended Motion(s):  Motion to approve the 2018-2019 staff handbook Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
7.H. Student handbook
Agenda Item Type:  Action Item
Rationale:  The student handbook should also be reviewed and approved annually. 
7.I. Building access
Agenda Item Type:  Action Item
Rationale:  We would like to discuss building access issues and steps to be taken to protect our students, buildings and grounds.
8. Reports
Agenda Item Type:  Action Item
8.A. Technology report
Agenda Item Type:  Information Item
8.B. Elementary principal report
Agenda Item Type:  Information Item
8.C. Secondary principal report
Agenda Item Type:  Information Item
8.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
8.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
8.F. Board and committee reports
Agenda Item Type:  Information Item
8.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
8.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
8.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
8.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
8.F.5. Americanism committee
Agenda Item Type:  Information Item
8.F.6. Negotiations committee
Agenda Item Type:  Information Item
9. Excuse absent member(s)
Agenda Item Type:  Action Item
Action(s):
Motion to excuse Sandy Noffsinger, Mike Blecha, Amy Haines, and Craig Kerchal from the meeting. Passed with a motion by Kent Lorens and a second by Kevin League.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Kent Lorens: Yea
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Jason Frederick: Yea
  • Kevin League: Yea
No Action(s) have been added to this Agenda Item.
10. Adjourn
Agenda Item Type:  Information Item
Action(s):
Motion to adjourn at 7:34 PM Passed with a motion by Kevin League and a second by Kent Lorens.
  • Mike Blecha: Absent
  • Amy Haines: Absent
  • Craig Kerchal: Absent
  • Sandy Noffsinger: Absent
  • Shad Stamm: Yea
  • Brad Baney: Yea
  • Jason Frederick: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
No Action(s) have been added to this Agenda Item.
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