Public Meeting Agenda: August 13, 2018 at 6:00 PM - Board of Education Regular Meeting

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August 13, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

August 13, 2018 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to move items _______ from the consent agenda to the business agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda as presented. Passed with a motion by Mike Blecha and a second by Brad Baney.
  • Kerchal: Absent
  • League: Absent
  • Stamm: Absent
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Lorens: Yea
  • Noffsinger: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale:  To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice
Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale:  To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.
Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the minutes of the July 9 Student Fees Policy Hearing, Parent Involvement Policy Hearing and Regular meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the bills as presented in the amount of $463,771.28 from the general fund; $6643.20 from the activity fund; and $3961.09 from the nutrition fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
6. Business Meeting
Agenda Item Type:  Action Item
6.A. Financial Report
Agenda Item Type:  Action Item
Rationale:  Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.
Attachments:
Action(s):
Motion to approve financial report as presented. Passed with a motion by Jason Frederick and a second by Sandy Noffsinger.
  • League: Absent
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
No Action(s) have been added to this Agenda Item.
6.B. Extended contract
Agenda Item Type:  Action Item
Rationale:  Typically FFA sponsors receive their additional compensation through extended contracts. Their negotiated agreement stipend is smaller than the other clubs but the extended contract evens that up. The reason that FFA is different is the fact that part of the student requirement is to have a supervised project. The extended contract days allow for this supervision.  The board has not approved the extended days for Christen Williamson. She is receiving the FFA stipend. Mr. Behlke was at 17 days, the state average is approximately 20.

The negotiated agreement dictates the amount of the stipend, the board sets the number of days of extended contract. 
Recommended Motion(s):  Motion to approve an extended contract of __ days for Christen Williamson for FFA Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve an extended contract of 17 days for Christen Williamson for FFA that will be documented and will be re-evaluated yearly. Passed with a motion by Craig Kerchal and a second by Mike Blecha.
  • League: Absent
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
No Action(s) have been added to this Agenda Item.
6.C. Budget hearing
Agenda Item Type:  Action Item
Rationale:  This agenda item is for the discussion of the procedures used for the budget hearing. The past couple years we have had that hearing two weeks after the August meeting. Prior to that we had that hearing the same night as the September board meeting and budget adoption. 
6.D. NDE/NCSA/NSAA/NASB/NCA/NSEA/NSIAAA/NRCSA/NSBoE Statement of Principle
Agenda Item Type:  Action Item
Rationale:  I have attached for your viewing and our possible discussion the document published by all of the above groups in response to some of the complaints and activities that took place last fall and this spring (and before this year as well).
Attachments:
6.E. Policy updates
Agenda Item Type:  Action Item
6.E.1. Purchasing policy
Agenda Item Type:  Action Item
Rationale:  The laws regarding purchasing have changed. The dollar amounts have been increased. The changed policy is attached for you first round consideration. It would be my recommendation not to make this change.
6.E.2. New Policy
Agenda Item Type:  Action Item
Rationale:  After review of the newest policies from KSB, I have four policies that need to be added. 3017, Press Releases; 3039 Threat Assessment and 5067 Student Assistance Team.
Recommended Motion(s):  Motion to approve new policies: 3017, Press Releases; 3039 Threat Assessment; 5067, Student Assistance Team as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Motion to approve new policies: 3017, Press Releases; 3039 Threat Assessment; 5067, Student Assistance Team as presented Passed with a motion by Sandy Noffsinger and a second by Craig Kerchal.
  • League: Absent
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
No Action(s) have been added to this Agenda Item.
6.E.3. Policy rename
Agenda Item Type:  Action Item
Rationale:  Another part of the policy updates is to rename and amend policy 4036 Crisis Team Duties to policy 3041
Recommended Motion(s):  Motion to rename and amend policy 4036 Crisis Team Duties to policy 3041 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Motion to rename and amend policy 4036 Crisis Team Duties to policy 3041. Passed with a motion by Mike Blecha and a second by Amy Haines.
  • League: Absent
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
No Action(s) have been added to this Agenda Item.
6.E.4. Policy cleanup
Agenda Item Type:  Action Item
Rationale:  The other outcome of the policy review is the deletion of policies which are redundant, unnecessary or have been integrated elsewhere. The attached documents are the indexes for each policy series, indicating which policies are to be deleted and where they can be found. 
Recommended Motion(s):  Motion to delete current policies 1004, 1501, 3500, 4021, 4026, 4033, 4035, 4036, 4049, 4062, 5013, 5029, 5038, 5047, 5051, 5067, 5068, 5069, 5070, 5073 and 6023 as presented, first reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to delete current policies 1004, 1501, 3500, 4021, 4026, 4033, 4035, 4036, 4049, 4062, 5013, 5029, 5038, 5047, 5051, 5067, 5068, 5069, 5070, 5073 and 6023 as presented, first reading. Passed with a motion by Mike Blecha and a second by Kent Lorens.
  • League: Absent
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
No Action(s) have been added to this Agenda Item.
6.F. Staff handbook
Agenda Item Type:  Action Item
Rationale:  Item to allow for consideration of the 2018-2019 Staff Handbook
Attachments:
Action(s):
Motion to approved the staff handbook as presented. Passed with a motion by Jason Frederick and a second by Kent Lorens.
  • League: Absent
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
No Action(s) have been added to this Agenda Item.
6.G. Student handbook
Agenda Item Type:  Action Item
Rationale:  Item to allow for consideration of the 2018-2019 Student Handbook
Attachments:
Action(s):
Motion to approved student handbook as presented. Passed with a motion by Amy Haines and a second by Kent Lorens.
  • League: Absent
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
No Action(s) have been added to this Agenda Item.
6.H. Activities Handbook
Agenda Item Type:  Action Item
Rationale:  Item to allow for consideration of the 2018-2019 Activities Handbook
Attachments:
Action(s):
Motion to approve activity handbook as presented. Passed with a motion by Mike Blecha and a second by Craig Kerchal.
  • League: Absent
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.I. Course offering update
Agenda Item Type:  Information Item
Rationale:  Mr. Fette will update the board on course offering changes and some of the new ways we will be trying to provide some expanded learning opportunities for our students. 
6.J. Pre-school plan report
Agenda Item Type:  Action Item
Rationale:  Mr. Rotherham will discuss the plans for the addition of the transitional kindergarten to our school system..
6.K. NSAA classification update
Agenda Item Type:  Information Item
Rationale:  The girls were classified as D1 for Volleyball and I suspect that will be the same for Basketball. If that pattern holds the boys will also be D1 in basketball. 
6.L. NASB area meetings
Agenda Item Type:  Information Item
Rationale:  August 27  |  Valentine
August 28  |  Gering
August 29  |  Kearney
September 12  |  Nebraska City
September 19  |  York
September 26  |  North Platte
October 3  |  Norfolk
October 10  |  Omaha
October 17  |  Fremont
6.M. NASB information
Agenda Item Type:  Action Item
Rationale:  August 27  |  Valentine
August 28  |  Gering
August 29  |  Kearney
September 12  |  Nebraska City
September 19  |  York
September 26  |  North Platte
October 3  |  Norfolk
October 10  |  Omaha
October 17  |  Fremont
Attachments:
6.N. Meeting locations
Agenda Item Type:  Action Item
Rationale:  We have been holding the December meeting in Stratton for the past couple of years. Does another month work better for that?
Action(s):
Motion to move the November meeting to Stratton. Passed with a motion by Kent Lorens and a second by Craig Kerchal.
  • League: Absent
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
No Action(s) have been added to this Agenda Item.
7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
Attachments:
7.C. Secondary principal report
Agenda Item Type:  Information Item
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Excuse absent member(s)
Agenda Item Type:  Action Item
Action(s):
Motion to excuse Kevin League from the meeting. Passed with a motion by Kent Lorens and a second by Amy Haines.
  • League: Absent
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
No Action(s) have been added to this Agenda Item.
9. Adjourn
Agenda Item Type:  Information Item
Action(s):
Motion to adjourn at 7:50 PM Passed with a motion by Mike Blecha and a second by Craig Kerchal.
  • League: Absent
  • Haines: Yea
  • Kerchal: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
No Action(s) have been added to this Agenda Item.
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