Public Meeting Agenda: October 8, 2018 at 6:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

October 8, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

October 8, 2018 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
1.C. Pledge of Allegiance
Agenda Item Type:  Procedural Item
Rationale:  New to the agenda this month. At the NSAA board meetings the pledge is led by the vice-president. Just a thought. 
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to move items _______ from the consent agenda to the business agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Sandy Noffsinger and a second by Brad Baney.
  • Haines: Absent
  • Kerchal: Absent
  • League: Absent
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale:  To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice
Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale:  To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.
Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the minutes of the Sept. 10, 2018 Budget Hearing, the Sept. 10 2018 Tax Request Hearing and the Sept. 10 2018 Regular Meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the bills as presented in the amount of $475,947.94 from the general fund, $37,524.30 from the activity fund, and $9515.90 from the nutrition fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
6. Business Meeting
Agenda Item Type:  Action Item
Attachments:
6.A. Financial Report
Agenda Item Type:  Action Item
Rationale:  Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Included this month is a new document which contains 5 years of data for the current month. The data included is month and year to date income, month and year to date expenses, the fund balances for the past 5 years and an average for each of those items. 

Also included this month are the Certified School Adjusted Value Reports for the past two years. These pages show the state adjustments to the local assessors valuation. 
Recommended Motion(s):  Motion to approve the district financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Motion to approve the district financial report as presented. Passed with a motion by Jason Frederick and a second by Kent Lorens.
  • Haines: Absent
  • Kerchal: Absent
  • League: Absent
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Lorens: Yea
No Action(s) have been added to this Agenda Item.
6.B. Roof repair
Agenda Item Type:  Action Item
Rationale:  Weathercraft has been here to evaluate the condition of our roofs. They propose $798.74 in repairs to the high shool facility and $287.49 to Benkelman Elementary. These are simple maintenance projects. 

They propose replacement of the roof at Stratton Elementary for a price of $56,500. Since this estimate is well under the threshold where we are required to undergo the formal bidding process you may approve the replacement or go through the formal bidding process. Weathercraft has helped us squeeze three extra years out of that roof by doing some repairs over the years. 

The proposal is within what I consider a normal range based on other projects and I would recommend that we approve Weathercraft to proceed. 
Recommended Motion(s):  Motion to approve Weathercraft Companies to repair the roofs at Benkelman Elementary and the High School and to replace the roof at Stratton Elementary. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Weathercraft Companies to repair the roofs at Benkelman Elementary and the High School and to replace the roof at Stratton Elementary. Passed with a motion by Kent Lorens and a second by Brad Baney.
  • Haines: Absent
  • Kerchal: Absent
  • League: Absent
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Lorens: Yea
  • Noffsinger: Yea
No Action(s) have been added to this Agenda Item.
6.C. Audit
Agenda Item Type:  Action Item
Rationale:  The annual required audit was conducted on Oct. 1 and 2. If we have any news we will report it to the board.
6.D. ALICAP Safety Audit
Agenda Item Type:  Action Item
Rationale:  The safety committee has reviewed the document and will discuss it at the meeting.
Rule 10 Safety Committee
Robert, 
Jody, Adam, Lisa, Patrick, Sandy, Pam, Rich, Mike, JoLen, Karla, Sheriff’s Office


Labor Committee Robert, Jody, Adam, Lisa,Patrick, Rich, Mike, JoLen, Karla
 
Recommended Motion(s):  Motion to acknowledge the receipt and review of the 2018 ALICAP Safety Audit as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Motion to acknowledge the receipt and review of the 2018 ALICAP Safety Audit as presented Passed with a motion by Kent Lorens and a second by Sandy Noffsinger.
  • Haines: Absent
  • Kerchal: Absent
  • League: Absent
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
No Action(s) have been added to this Agenda Item.
6.E. Negotiations
Agenda Item Type:  Action Item
Rationale:  The board may need to further discuss further negotiations strategies and topics for the upcoming negotiating session.

The Statutory timeline is below:
 
    • September 1 Bargaining agent must request recognition (done Oct. 4, 2017)
    • October 1 Governing board must respond to request (done Feb. 12, 2018)
    • November 1 negotiations must begin
    • February 8 If no agreement parties must submit to resolution officer
    • March 25 Negotiations must end
    • September 15 CIR must render a decision on dispute
We need to to either meet or mutually agree to delay the first meeting prior to to November 1. 

Presidents statement before entering executive session:
The board has adopted a motion to enter closed session to discuss the negotiations strategy because it is in the school district’s best interest and the public’s best interest to discuss this in closed session. The board will limit its discussion to this issue.

Presidents statement upon leaving executive session:
The board entered closed session to discuss the negotiations strategy because it is in the school district’s best interest and the public’s best interest to discuss this in closed session. The board limited its discussion to this issue.
Recommended Motion(s):  Motion for the board to enter closed session at X:XX to discuss negotiations strategy because it is in the school district's interest and the public's best interest to discuss this in closed session Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion to resume open session at X:XX Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion for the board to mutually agree with the teacher's association to delay beginning of negotiations until after November 1. Passed with a motion by Jason Frederick and a second by Kent Lorens.
  • Haines: Absent
  • Kerchal: Absent
  • League: Absent
  • Frederick: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
No Action(s) have been added to this Agenda Item.
6.F. NASB information
Agenda Item Type:  Action Item
Rationale:  The monthly NASB update is attached.
Attachments:
6.G. Outdoor projects
Agenda Item Type:  Information Item
Rationale:  There are some things I would like to discuss involving our facilities. 
6.H. NASB voting delegate
Agenda Item Type:  Action Item
Rationale:  One board member may be selected to be our voting delegate at the State Conference in November. 
7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
Attachments:
7.C. Secondary principal report
Agenda Item Type:  Information Item
Attachments:
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Excuse absent member(s)
Agenda Item Type:  Action Item
Rationale:  Craig, Kevin and possibly Amy will be unable to attend the meeting. They have all contacted me.
Recommended Motion(s):  Motion to excuse Craig Kerchal, Kevin League and Amy Haines from this meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to excuse Craig Kerchal, Kevin League and Amy Haines from this meeting. Passed with a motion by Kent Lorens and a second by Mike Blecha.
  • Haines: Absent
  • Kerchal: Absent
  • League: Absent
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
No Action(s) have been added to this Agenda Item.
9. Adjourn
Agenda Item Type:  Information Item
Action(s):
Motion to adjourn at 7:22 PM. Passed with a motion by Mike Blecha and a second by Kent Lorens.
  • Haines: Absent
  • Kerchal: Absent
  • League: Absent
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Lorens: Yea
No Action(s) have been added to this Agenda Item.
<< Back to the Public Page for Dundy County Stratton Public Schools