Public Meeting Agenda: August 10, 2015 at 6:00 PM - Board of Education Regular Meeting

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August 10, 2015 at 6:00 PM - Board of Education Regular Meeting Agenda

August 10, 2015 at 6:00 PM - Board of Education Regular Meeting
1. Call to Order and Notice of Open Meetings Act
Agenda Item Type:  Procedural Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration.
  2. If the Board is in agreement, a motion may be to enter into Closed/Executive Session to 1) discuss a personnel matter or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action Concerning Matters Discussed in Executive Session will be acted on in open session

 

2. Roll Call
Agenda Item Type:  Procedural Item
Rationale: 

 

 

3. Public Items of Discussion
Agenda Item Type:  Information Item
Comments:  Limited to 30 minutes or 5 minutes per speaker
4. Consent Agenda
Agenda Item Type:  Consent Agenda
Rationale: 

Consent agenda items are those routine and regulatory items which should require little or no discussion. Please look consent agenda items over closely prior to the meeting and call the superintendent with questions. Should  you wish to have an item moved to the regular agenda, please do with a request and motion at the meeting. The purpose of the consent agenda is to speed up the meeting and allow us to focus time and energy on those matters which require discussion, explanation and deliberation. 

 

Recommended Motion(s):  Motion to approve consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve consent agenda as presented Passed with a motion by Jason Frederick and a second by Brad Baney.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
4.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale: 

To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by electronic notice to each member of the board, the designated method of giving notice.

Recommended Motion(s):  Motion to verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by electronic notice to each member of the board, the designated method of giving notice. Passed with a motion by Board Member #1 and a second by Board Member #2.
4.B. Approval of Agenda
Agenda Item Type:  Consent Item
Rationale: 

Approve the agenda of this meeting. The Board reserves the right to change the order of items within the agenda.

 

4.C. Approval of Minutes
Agenda Item Type:  Consent Item
Rationale: 

Approve minutes of previous meeting(s)

 

Recommended Motion(s):  Approve minutes of July 13, 2015 In-service, Student Fees Hearing, Parent Involvement Hearing and Regular Meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
4.D. Excusing a board members absent from this meeting
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to excuse Mike Lutz from this meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
4.E. Payment of bills
Agenda Item Type:  Consent Item
Rationale: 

 

 

Recommended Motion(s):  Motion to approve payment of the bills Passed with a motion by Board Member #1 and a second by Board Member #2.
Comments:  WE are holding checks for Rome Service for completion of the Elementary HVAC project
4.F. AHERA compliance officer
Agenda Item Type:  Consent Item
Rationale: 

Annual item of business to appoint the superintendent as compliance officer for hazardous materials in the district. 

 

Recommended Motion(s):  Motion to approve Jim Kent as compliance officer for AHERA Passed with a motion by Board Member #1 and a second by Board Member #2.
5. Business Meeting
Agenda Item Type:  Information Item
Rationale:  Discuss, consider and take all necessary action regarding:
5.A. Financial Report
Agenda Item Type:  Action Item
Rationale: 

Presentation of the financial status of the district, balances in the various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Recommended Motion(s):  Motion to approve the financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented Passed with a motion by Kevin League and a second by Kent Lorens.
  • Brad Baney: Yea
  • Mike Blecha: Absent
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.B. Additional activity and extra duty assignments
Agenda Item Type:  Action Item
Rationale:  We anticipate filling the remaining activity and extra duty assignments at this time.
Recommended Motion(s):  Motion to approve the presented activity and extra duty assignments Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the presented activity and extra duty assignments Passed with a motion by Jason Frederick and a second by Sandy Noffsinger.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.C. Student Handbooks
Agenda Item Type:  Action Item
Rationale: 

There will be a link for you to access this handbook. Please review at your convenience. 

 

Recommended Motion(s):  Motion to approve the student handbook as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the student handbook as presented Passed with a motion by Kevin League and a second by Amy Haines.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.D. Student schedules
Agenda Item Type:  Action Item
Rationale: 

You annually approve the student schedule for grades 7-12. 

 

Recommended Motion(s):  Motion to approve the 7-12 student schedule as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 7-12 student schedule as presented Withdrawn with a motion by Kevin League and a second by Amy Haines.
No Action(s) have been added to this Agenda Item.
5.E. Teacher handbooks
Agenda Item Type:  Action Item
Rationale: 

There will be a link for you to access this handbook. Please review at your convenience.

 

Recommended Motion(s):  Motion to approve the teacher handbook as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the teacher handbooks for the 2015-2016 school year as presented. Passed with a motion by Jason Frederick and a second by Kevin League.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.F. Student laptop checkout
Agenda Item Type:  Action Item
Rationale: 

The curriculum/activities/transportation committee will have met prior to the meeting (Friday at 5) and have recommendations for the administration to present to the board on this topic. 

 

Recommended Motion(s):  Motion to approve the procedures for the student laptop initiative Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the procedures for the student laptop initiative for grades 9-12. Passed with a motion by Amy Haines and a second by Kevin League.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
5.G. RTI
Agenda Item Type:  Action Item
Rationale:  A portion of the staff attended a workshop on this on August 6 and 7. Mr. Rotherham represented the administration and will summarize at the meeting. 
6. Reports and discussion items
Agenda Item Type:  Information Item
6.A. Technology report
Agenda Item Type:  Action Item
6.B. Elementary principal report
Agenda Item Type:  Action Item
6.C. Secondary principal report
Agenda Item Type:  Action Item
6.D. Transportation report
Agenda Item Type:  Information Item
6.E. Superintendent report
Agenda Item Type:  Information Item
6.E.1. Classified staff hiring
Agenda Item Type:  Information Item
Rationale: 

Just to report we have hired:

Nurse: Ellen Potthoff

Cafeteria: Brenda Shill

Teacher Aid: ____________ and ____________

Custodial: _____________

 

6.E.2. NRCSA
Agenda Item Type:  Information Item
Rationale: 

NRCSA has not ramped up its legislative arm yet. There are some nice initiatives and opportunities being piloted which should eventually be available statewide.

The TEEOSA meeting with the other school organizations went nicely. 

The focus of the meeting was property tax relief, that was a difficult task to stay on.

6.E.3. NDE/Administrator Days
Agenda Item Type:  Information Item
Rationale: 

Adam, Mike and I will discuss the Commissioners Day and Administrator Days.

 

6.E.4. Teacher workdays
Agenda Item Type:  Action Item
Rationale: 

When we changed to the early out on Fridays (and other last day of the week) a few  years ago part of the tradeoff was that we would have in-service on fridays. If we don't schedule those then they have a tendency not to happen. The following days are currently scheduled:

August 21

September 4

October 2

November 20

December 18

January 8

February 26

April 8

April 22

May 13

The principals in conjunction with staff, ESU and myself will set the agenda and topics for these days.

6.E.5. ESU 15/16 annual board member workshop
Agenda Item Type:  Action Item
Rationale: 

This event is set for January 27th in North Platte. If you have anything you would like to have be part of the program please let me know. The planning starts soon.

 

6.E.6. HVAC Progress
Agenda Item Type:  Information Item
Rationale: 

The boilers are not smaller, but are here. They will be more efficient. The primary push of Rome Services is to reattach all the pipes so we can attempt to cool the building soon. 

 

6.E.7. Track Progress
Agenda Item Type:  Information Item
Rationale: 

The track is installed. I have some issues with the finish of the surface and contacted W design as well as Fisher Tracks. The paint crew has not arrived yet. 

 

6.E.8. AQuESTT
Agenda Item Type:  Action Item
Rationale:  We need to review the new AQuESST rating system for state accountability. 
6.F. Board items
Agenda Item Type:  Action Item
6.F.1. NASB Quicks
Agenda Item Type:  Information Item
6.F.2. NASB Area Meeting
Agenda Item Type:  Information Item
Rationale: 

Please plan to attend either August 27 in Kearney or September 30 in North Platte.

 

6.F.3. State Education Conference
Agenda Item Type:  Information Item
Rationale: 

Online registration begins on September 16, the conference begins on November 18 in Omaha. Please sign up. You must be signed up to get rooms in the block and rooms are always an issue.

 

6.F.4. NASB awards
Agenda Item Type:  Information Item
Rationale: 

Congratulations to: 

Level I: Brad Baney, Jason Frederick

Level III: Amy Haines, Mike Lutz

Level IV: Kent Lorens

Level V: Sandy Noffsinger

6.F.5. Finance Committee report and budget discussion
Agenda Item Type:  Information Item
Rationale: 

This item is to allow the finance committee the opportunity to report both their discussion and recommendations made to the superintendent, to the entire board, as well as to allow the entire board to discuss the budget and tax request associated with it.

We will receive the valuations from the assessors by August 20. We must publish all the required notices in the paper prior to the meeting. Labor Day weekend always seems to create issues with the timing here. We also have to have stuff submitted to the state by September 20. 

7. Adjournment
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to adjourn the meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn the meeting at 9:58P.M> Passed with a motion by Mike Blecha and a second by Kent Lorens.
  • Brad Baney: Yea
  • Mike Blecha: Yea
  • Jason Frederick: Yea
  • Amy Haines: Yea
  • Kevin League: Yea
  • Kent Lorens: Yea
  • Mr. Mike Lutz: Absent
  • Sandy Noffsinger: Yea
  • Shad Stamm: Yea
No Action(s) have been added to this Agenda Item.
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