February 11, 2019 at 6:30 PM - Board of Education Regular Meeting
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1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
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2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board members Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. The Pledge of Allegiance
Agenda Item Type:
Action Item
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4. Recitation of School Mission Statement:
Preparing Students Today to Succeed Tomorrow: Family-Community-School
Agenda Item Type:
Action Item
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5. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Financial Report
Agenda Item Type:
Information Item
Rationale:
1. Review monthly bills using the EMeetings Software. 2. Review all credit card transactions for the month. 3. Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances. 4. Approve superintendent's expenses (credit card transactions, mileage, cell phone reimbursement). 5. Lunch Program Monthly Review-Financial Data & Program Feedback
Attachments:
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7. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Discuss, consider, and take all necessary action to minutes
Agenda Item Type:
Action Item
Attachments:
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7.2. Discuss, consider, and take all necessary action to bills
Agenda Item Type:
Action Item
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7.3. Discuss, consider, and take all action necessary to job descriptions for school district employees
Agenda Item Type:
Consent Item
Rationale:
As per the recommendation from the school's insurance loss agent, the job descriptions were reviewed by the administration with the staff's input and the school district's attorney. Updated job descriptions are attached for review and approval by the Ravenna Board of Education.
Recommended Motion(s):
Motion to approve school district employees' job descriptions as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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7.4. Discuss, consider, and take all action necessary to 2019-20 Special Education Service Contract with ESU 10
Agenda Item Type:
Consent Item
Rationale:
Ravenna Public Schools contracts with ESU 10 to provide staff support and student special education program services. Attached is the proposed service contract for the 2019-20 school year. The contract has been reviewed by the administrative team and would recommend the contract be accepted and entered into by Ravenna Public Schools. Doing so, requires a majority vote by the board and a signature on the contract by the Ravenna Board of Education President or Secretary.
Recommended Motion(s):
Motion to enter into service contract with ESU 10 for special education program services for the 2019-20 year Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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7.5. Discuss, consider, and take all action necessary to resignation of certificated staff member, Ms. Traci Woodson
Agenda Item Type:
Consent Item
Recommended Motion(s):
Motion to approve resignation of Ms. Traci Woodson, with regret Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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8. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
Members of the Public, This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so. Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation. If you wish to speak to the board at this time, please let me know. "Would anyone like to address the board at this time?"
AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK 1. Please stand and state your name? 2. What topic will you be speaking on? 3. Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person). 4. Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations. Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment." 4. "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment. You may begin when you are ready?"
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9. Blue Jay Celebration of Success-Ms. Caley Greer & Ms. Abby Sorensen on Kindergarten Teacher's Use of Social Media to Keep Parents Informed-Postponed Until March Board Meeting
Agenda Item Type:
Information Item
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10. ABC Bluejay Staff Member of the Month-Mrs. Cindy Habe
Agenda Item Type:
Action Item
Rationale:
Congratulations to Mrs. Cindy Habe, who is this month's ABC Bluejay Staff Member of the Month!
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11. Information and Action Items
Agenda Item Type:
Procedural Item
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11.1. Discuss, consider, and take all necessary action to Board Member Appointments to the Ravenna Public Schools Foundation
Agenda Item Type:
Action Item
Rationale:
The Ravenna Board of Education is suppose to appoint members to the Board of Directors for the Ravenna Public School's Foundation at its February Board Meeting. Therefore, last year, we began to collectively review this information together annually, so that the board would be in a good position in February to make any needed appointments. Misti Fiddelke-Board Member (2011/2013/2015/2017/2019) Tara Schirmer-Board Member (2009/2015/2017/2019)-Tara has one more 2-year term that she can serve, as the bylaws indicate board members can serve 4 consecutive terms. So, she is eligible through 2023. Nikki Bock-Community Member (2018)-Needs to be reappointed or replaced in 2021. Heidi Kjar-Teacher (2018)-Heidi would either need to be reappointed or replaced in 2021. Sonya Rasmussen-Teacher (2018)-Sonya would either need to be reappointed or replaced in 2021. Tiffani Drabek-Teacher (2019)-Needs to be reappointed or replaced in 2022. Superintendent (Lifetime Ex-Officio, Non-Voting Member) The"By-Laws of Ravenna Public School Foundation" (see attached) call for the Ravenna Board of Education to appoint the board members. The purpose of this agenda item is to review the current board appointments, track the length of the board members' appointments on an annual basis, and to establish a plan to revisit these appointments for review by the board on an annual basis. Board Members may serve no more than four consecutive terms: Board members=2 year term x 4 terms max=8 years Other appointed members=3 year term x 4 terms max=12 years
Recommended Motion(s):
Motion to appoint Misti Fiddelke & Tara Schirmer for a two-year term and to appoint Tiffany Drabek & Jill Hurt for a three-year term to the Ravenna Public Schools Foundation Board Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.2. Discuss, consider, and take all action necessary to 2019-20 Ravenna Public Schools Calendar
Agenda Item Type:
Action Item
Rationale:
A copy of the proposed 2019-20 School Calendar is attached for review and possible approval by the board. A draft of the calendar was shared with the staff for input prior to the creation of the final draft of the calendar.
Also, attached is a copy of the "2019-20 Calendar Instructional Hours" which details the number of minutes students are in session during the 2019-20 School Year. Rule 10 requires students to receive 1080 hours of instruction, to meet accreditation requirements. The calendar draft provides for 1180.2 instructional hours for K-11 students and 1114.7 hours for 12th grade students. This would allow for 14.42 snow days for K-11 grade students and 4.99 snow days for 12th grade students. The calendar provides for 174.5 instructional days for students and 186 work days for teachers.
Recommended Motion(s):
Motion to approve 2019-20 Ravenna Public Schools Calendar Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.3. Discuss, consider, and take all action necessary to elementary principal's compensation for 2019-20 contract term (Possible Executive Session)
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjust compensation for elementary principal as discussed Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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11.4. Discuss, consider, and take all action necessary to secondary principal's compensation for the 2019-20 contract term (Possible Executive Session)
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to go into executive session to prevent needless injury to the reputation of a person who has not requested a public meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.5. Discuss, consider, and take all action necessary to Activity Director's compensation for the 2019-20 contract term
Agenda Item Type:
Action Item
Rationale:
Mr. Reicks and Mr. Schroeder have prepared the attached for review by the board regarding compensation for Activities Directors in the schools array comparison group.
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12. Discussion Items
Agenda Item Type:
Information Item
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12.1. Discuss, consider, and take all action necessary to "2019-20 Classified Handbook"
Agenda Item Type:
Action Item
Rationale:
The proposed draft of the 2019-20 "Classified Staff Handbook" is attached. There are two primary changes proposed. Both proposed changes appear on page 4 of the handbook and are related to leave.
1) Emergency Leave-This language is proposed to be changed to mirror the change to emergency leave that was made in the negotiated contract with teachers. 2) Sick Leave-Currently, classified staff who work 9 or 10 months and are classified as "full-time school term employees" receive 5 days of sick leave that are cumulative up to 20 days. Year round classified employees who work 12 months receive 10 days of sick leave that are cumulative up to 40 days. If the standard for 12-month employees is 10 sick days cumulative to 40, a pro-rated value for 9-months (75% of 12 months) would be 7.5 sick days, cumulative up to 30 days. When looking at schools across the conference, some districts offer more sick days and more cumulative leave totals to 9 & 10-month employees than others. There does not seem to be any prescriptive, standard formula. This change would affect the following positions and generate 62.5 additional leave days (2.5 days more X 25 employees eligible for the benefit = 62.5) the district is responsible for: 1 Nurse 14 paras 1 clerical 3 kitchen 6 bus drivers 25 people *62.5 days of additional leave would be added, generating a cost of $6500
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12.2. Discuss, consider, and take all action necessary to "Staff Handbook" Draft
Agenda Item Type:
Action Item
Rationale:
The administrative team and office staff have been working on the staff handbook. A draft is attached to this agenda item for review by the board. Highlighted portions are portions that the administrative team and the office staff have made edits on to comply with recently (last two years) adopted policy and to reflect actual practices and protocols of the school district. The Board Policy Committee, as well as all other board members, are encouraged to review the handbook and to make the administration aware of any potential concerns or questions.
Once the teacher evaluation instrument is finalized, it will be added to the staff handbook and put in front of the board for final consideration and approval, likely late this spring. It will go into effect at the commencement of the 2019-20 school year and be the last portion of the "full policy review" conducted by the school board.
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12.3. After School Programming Options
Agenda Item Type:
Action Item
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12.4. Maker's Space-Guest Speakers-Shane Farritor & Roberto Gallardo @ 8:30
Agenda Item Type:
Action Item
Discussion:
Information regarding usage of the maker's space at Ravenna Public Library from Karrie Huryta appears below:
2 registered users 41 repeat users (meaning they used the makerspace for more than 1 project) Laser Cutter- 51 registered users (24 repeat users) Vinyl Cutter- 32 registered users (14 repeat users) Heat Press- 23 registered users (14 repeat users) CNC Router- 8 registered users (2 repeat users) 3D Printer- 9 registered users (6 repeat users) Button Maker- 11 registered users Other Items- 12 registered users Of the 41 repeat users, 26 required very little assistance in completing their projects. The remaining users required at least 15 minutes or more of staff assistance per usage. Eleven people, including the 2 library staff members, trained to be trainers at the beginning of the grant session. Seven of those people returned to use the makerspace after the initial training.
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13. Elementary Principal's Report:
Agenda Item Type:
Information Item
Rationale:
Back to Normal
After fighting through illness we are happy to be back in the swing of things and back to a routine. From January 14 -February 1 we had nearly 100 students absent due to illness, many with Influenza A Box Tops We are currently gathering box tops. We have a little competition to see which class can bring in the most. The winning class gets a prize. General Mills gives us $0.10 per top. February Professional Development: During the professional development day on February 4 we addressed the following items.
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14. Secondary Principal's Report
Agenda Item Type:
Information Item
Discussion:
Secondary School Board Report February 2019 Winter MAP Testing Data I am providing each board member a paper copy of the Secondary "District Summary" report. You will see that overall we had a successful Winter testing session. This comparative data is from both Winter of 2018 compared to Winter of 2019 and Fall of 2018 to Winter of 2019. Comparing a full years worth of time along with comparing our students from this school year.
Winter Activities Winter sports are quickly approaching the end of their seasons good luck to all of our participants and coaches! State Wrestling and Girls Sub-District Basketball are this happening this week. Five wrestlers qualified for the state tournament this year. Congratulations to: Alex Chapa, Jayden Treffer, Jesse Drahota, Quenten Ackley, and Tyler Wetzel. |
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15. Superintendent's Report (Possible Executive Session)
Agenda Item Type:
Information Item
Rationale:
1. Student Artist of the Month
2. AQuESTT Indicator-Chronic Absenteeism (Presentation Attached) 3. Legislative Update (See Attached Comparison of Property Tax Bills) 4. State Aid & Budget Authority-NDE has released the current projected budget authority and state aid for the 2019-20 budget cycle. Those are attached to this agenda item for review. Total State Aid will increase by $80,310, primarily due to an increase in net option funding, which is up by $78,815 compared to the previous year. The school's budget authority will increase by $231,685 from the previous year to $5,600,613. 5. Window Update-(Possible Executive Session)
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16. Board Report
Agenda Item Type:
Action Item
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17. Board Strategic Planning Session-Guest Presenter @ 6:30-8:00 (Scott-Strengths Finder)
Agenda Item Type:
Action Item
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18. Positive Comments
Agenda Item Type:
Information Item
Discussion:
A special thanks to Town & Country Bank for the generous donation of school supplies and office materials. Ravenna Public Schools appreciates your support. -Ravenna Board of Education
Mr. Huryta does a super job of keeping the content on the school website current and meaningful. Student, Aiden Cronin, has also done a great job of helping provide content and keep the website current. Thanks to Mr. Huryta and to Miss Aiden Cronin for their work on this. -Dawn Standage Our staff has really stepped up to the plate to cover classes and to assist each other in any way necessary, during the recent rash of illness at the school. I appreciate their cooperative spirit and their willingness to help each other out for the benefit of our students. -Brad Kjar Good luck to the five wrestlers that qualified to compete at State Wrestling Meet: Alex Chapa, Jayden Treffer, Jesse Drahota, Quenten Ackley, and Tyler Wetzel. Congratulations to the entire wrestling team on a very successful season! Go Bluejay Wrestlers! -Paul Anderson A special thanks to all of the staff and community volunteers who helped to make the Ravenna Robotics Meet a huge success. This event was a wonderful experience for our school and robotics competitors. Thanks to everyone who made it possible. Good luck to the robotics competitors during the rest of the season! -Marc Vacek Congratulations to the Ravenna High School Choir on being selected as one of eight schools from across the state to be chosen to perform in the State Capitol Rotunda on March 4 from 12:30-1:00. We are certain you will represent Ravenna well! -Ravenna School Board & Administration A special thanks to Todd VanWinkle for his work with snow removal and maintaining the transportation fleet during the winter months. He does a great job of clearing snow and ice and of making sure all vehicles keep running. -Superinendent Schroeder |
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19. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn at 10:31 PM Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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