August 8, 2022 at 8:00 PM - Board of Education Regular Meeting

Rationale: 

 

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month.

3.  Finance Committee Members Sign-off on review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses (credit card transactions & mileage).

5.  Lunch Fund Review-Monthly Lunch Fund Balance Worksheet Attached

6.  Payroll Ledger Review

7.  Insurance Billing Review

8.  ACH Payroll Review

9.  Bank Statements Review

10.  Draft of 2022-23 Line Item Budget Document & APA Budget Document-ROUGH DRAFT attached for your review.  Sherman County will not provide me with an estimate of our valuation until at least August 10th, or after.  Thus, the APA budget document is in DRAFT form and at a standstill, until I get that number and a clear directive from the board there isn't much more I can do with the budget.  

11.  Fund Comparision 

July Fund Balance Comparison
	2021	2022
General Fund Checking	$2,054,953.66	$1,600,779.62
General Fund CD	$2,025,000.00	$2,162,474.84
General Fund Total	$4,079,953.66	$3,763,254.46
Building Fund	$695,533.47	$968,803.63
Depreciation Fund	$239,491.34	$194,094.75
Employee Benefit Fund	$115,222.39	$115,618.28
Total Fund Balance	$5,130,200.86	$5,041,771.12

Budget Expensed Year to Date 

2021:  84.27%
2022:  79.59%

12. Fund Transfers:

General Fund to Activity Fund:  $21,672

General Fund to Depreciation Fund:  Unknown  $300,000??

QCPUF Fund to General Fund:  $487.36

Bond Fund to General Fund: $39.12

Section 125 to General Fund:  $16,034.61

13.  State Glass

 Attached is a quote from State Glass to replace a door in the Art Room that has been damaged.  Dan has requested to replace this door due to safety and operational concerns. 

14.  Storm Damage Repairs

I have received interest from two companies to repair our storm-damaged buildings.  However, the bids do not cover the same repairs so I have submitted them to ALICAP for review.  

15.  ESSERs II and ESSERs III Update: 

We will make the final draw from ESSERs II this month in the amount of $ 34,846.  This amount covers our full-time sub from the 2021-2022 school year. 

We will begin requesting reimbursement from ESSERs III this month.  This will include costs for the following:  ELA curriculum support materials, Zurn Math, IXL, Fastbridge, Reading Mastery, Educlimber, N.E.E., and summer school teacher compensation.  In the past, these would have all been General Fund expenditures that would not have been reimbursed.  Many of these have already been expensed from the general fund and will be reimbursed as requests are approved by N.D.E.  

16.  Choral Shells

Mrs. Ellis has requested that the board consider purchasing a set of choral shells.  The music booster would split the cost of $8,096.  











 

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Read to Speaker(s): "Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment.  You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?

 

 

 

Rationale:  Meeting Pulse Rules

1.  The owner of the goal simply indicates if their goal is "On Track" or "Off Track."

2.  The owner of goal can provide ONE sentence explaining the status of the goal, if they wish.

3.  If a goal is "Off Track" it will be placed on the board agenda as a discussion items for the next month.

4.  The expectation is that if a goal is "Off Track" the owner will work to get it "On Track" by the following month.

Rationale:  Each year, the board is required to appoint a Committee on American Civics and to perform certain tasks throughout the school year.  These appointments are required by statute.

Rationale:  Policy 4064 Transporting Students in Employee Vehicles is not a policy that we currently have.  Do you want to add it?  If yes, which option?   

Rationale:  Discuss adding Juneteenth and MLK days as paid holidays for the classified staff.  

Rationale:  Rationale:
Budget Information & Discussion Points 

• Date of the Budget Hearing & Property Tax Request Hearing, will be set later during this meeting as an agenda item. 
• We are able to have these on the same night as our regular meeting. However, state statute has changed mandating that there is not a time limit on those hearings.  We also have to include links to our N.D.E. Educational Profile in our advertisement and on our webpage.   In the past we have held these meetings/hearings on the same night as our regular September board meeting.  What would you prefer do this year? 
• Total tax asking is recommended to remain virtually the same as it was last year at $5,003,512.  This is an increase of $3,512 from the 2020 – 2021 tax asking.  
• It appears that we will be able to have end-of-year transfers to the depreciation fund, employee benefits fund, and activities fund, just as we planned to be able to do.  This means that we had another year of controlled and responsible use of district funds.  It is a good thing!  
• The general fund balance/cash reserve is estimated to be almost similar what it was at the end of the 2019-2020 budget cycle, $3,394,971, after our end of year transfers to the depreciation fund, employee benefits fund, and activities fund.  A good rule of thumb is to have 3-6 months of operating expenses in reserve.  In an average month we expense $510,000.  Thus, we are well within that range in the general fund.  
• Special Building Fund:  The superintendent's recommendation is to tax .05 to the building fund the budget cycle in oder to energize the fund for future facilities renovations/improvements.  There is a balance in the building fund, but building renovations/projects are costly.  It is a good idea to keep a healthy balance in the building fund based on the board goals in regard to investing in a comprehensive study of our facilities.  
• I know I already mentioned this last month, but the district a good place financially, while maintaining the lowest total tax levy of any school district in a 30-mile radius of Ravenna.  
• Questions?  

 

Rationale:   

• It is the superintendent's recommendation that we modify our plan to reflect the change(attached)
• 5 calendar days of isolation from the onset of symptoms and then may return to school/work provided the individual has been asymptomatic for 24 hours
• Individuals will be required to mask and monitor for 5 days upon returning to school/work after testing positive
• Reviewing the plan every 6 months is required in order to receive ESSERs funding

https://www.cdc.gov/media/releases/2021/s1227-isolation-quarantine-guidance.html
 

Rationale: 

• Excited for the new school year!
• Thank you to
  • Dan and Crew for all the work they did this summer
• Parent Meeting/Open House
  • August 9 from 5:30-7 pm
    • Key Topics Include:
    • COVID Protocols
    • Parking Lot (pick up and drop off) 
    • Attendance
    • Ravenna App
• 14 New students this year

Rationale: 

Rationale: 





 

Rationale:  Thank you to all the facilities and grounds staff for all their hard work this Summer as the facilities look great again!