October 11, 2022 at 5:30 PM - School Board Meeting - Amended

Background:  The following personnel are presented for the board’s consideration:

New Hire (Certificated Staff): Amber Fondren, nurse, district-wide, $35,002.00, eff. 10/3/2022.

New Hire (Support Staff): Karen Helms, food service head cook., Piedmont Valley Elementary & Stagebarn Middle School, $15.00/hr, eff. 9/14/2022; Bridget Lundeen, special services paraprofessional, Sturgis Elementary, $15.00/hr., eff. 10/3/2022.

Contract Amendment (Extracurricular): Audrey Matson, assistant girls bb coach, Sturgis Brown High School, $3,697.00, eff. for the 2022-23 school year.

Background:  Community members who have volunteered to work in schools throughout the district: Dan Graf, Karen Baumbach, Donna Fielding and Casey Sumners.

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest.  

No waivers have been presented. 

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions.  The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 
 

Background:  The October Character Trait of the month is "Responsibility," which includes accountability, thinking before taking action, and doing what you are supposed to do.

Background:  The Meade School Board earned a gold level award in ASBSD’s statewide board recognition program: ALL, which stands for Act, Learn, Lead and awards points for a board’s collective participation in activities and trainings related to school board work and for demonstrating leadership in public education at the local, state and national level, throughout the previous school year. (ITEM 7a)
 

Background:  Whitewood Elementary has been named a Title I - Distinguished School from the SD Department of Education. A banquet will be held in Pierre on Thursday, October 13 at 6:00 p.m. Building principal, Brit Porterfield will be attending. (ITEM 7b)
 

Background:  Tance Spring, an 8th grade Atall student, was awarded Most Improved Youth Trapper for 2022 by the SD Trapper Association. His involvement in the association began with completing the ETHICS training, twice, through Meade Co. 4-H. 

Ruger Spring, a 6th grade Atall student, earned first place in the state 4-H shotgun competition, beginner division. 
 

Background:  Sturgis Williams Middle School is one of three schools in the state of South Dakota that has won a $100,000 Fitness Center from the National Foundation for Governors’ Fitness Council.  A ribbon cutting ceremony is scheduled for October 19th from 2:15 pm - 3:15 pm in the Grunwald Gymnasium. (ITEM 7d)
 

Background:  Jake Lossett with Scull Construction and Jordan Burbach with Arch, Inc. will present pricing for the proposed SBHS Cafeteria Project. (ITEM 8a)
 

Background:  Tobin Morris with Colliers Securities, LLC. will present the funding options and timeline for the proposed SBHS Cafeteria Project. (ITEM 8b)
 

Background:  The Business Office is requesting the Board to authorize Arch, Inc. and Scull Construction to finalize the design drawings and proceed to bid for the proposed SBHS Cafeteria Project. (ITEM 9a)
 

Background:  Tobin Morris of Colliers Securities, LLC presented to the Board the financing options and a decision timeline for the proposed SBHS Cafeteria Project. The Business Office is requesting the Board to authorize Colliers Securities, LLC. to start the process of issuing up to $5 million in capital outlay certificates.

Background:  The monthly financial reports for the board’s review.  Brett Burditt will answer any questions you might have regarding financials.  (ITEM 9c)
 

Background:  An assistant Special Olympics coaching position is requested by the Special Services Department.  Currently, all practices for year-long Special Olympics are held in Sturgis with coach Anna Lyons.  Students from the Stagebarn/Piedmont area have a difficult time participating because of lack of transportation.  The proposed assistant Special Olympics coach is a special education teacher at Stagebarn Middle School. She will conduct practices in that area, coordinate teams and individuals, communicate with parents, and prepare each athlete for their events. 

Background:  The formation of the committee will look at all mandatory policies and then work through personnel policies. The committee will need to set the pace of policy review. We will compare our policy with the ASBSD policy service page we have access to.  When we run into issues with policy items, we will use ASBSD and our school attorney to work through difficult items in the policy. Mr. Wormstadt is proposing the Board assign those committee members and schedule a regularly meeting date on Mondays after the board meeting in person or via zoom with a list of policies to review prior to committee meetings.
 

Background:  The Business Office is requesting the Board approve the purchase of a used wheelchair accessible van for $5,500.00 for student use.

Background:  The Business Office and Buildings & Grounds Committee has developed an RFP for engineering and architectural services for the SBHS Academy Building and Whitewood Elementary HVAC Systems. The proposal will consist of the design of an HVAC system in the Academy Building and the design and specs needed for the improvement of the HVAC system to add air conditioning and air purification to Whitewood Elementary. With Board approval, the official advertisement for the RFP will run a minimum of two weeks. The building committee will interview potential firms Thursday, November 3rd and award the winning bidder Tuesday, November 8th. (ITEM 9g)

 

Background:  The Business Office and Buildings & Grounds Department has developed an Advertisement for Bids requesting bids for the re-roof of the SWMS Grunwald Gym. After Board approval, the official Advertisement for Bids will run a minimum of two weeks on October 19th and 26th. (ITEM 9h)
 

Background:  Last year, special meetings were held to tour the school sites. If the Board is interested in site visits of the schools in the district, date(s) and time(s) will need to be scheduled that works for Board members. Last year, a few Board members and district personnel visited the rural schools. A special board meeting was held at Piedmont Valley Elementary where Board members and other district personnel toured Piedmont Valley Elementary, Stagebarn MS and Whitewood Elementary. Sturgis Elementary, Sturgis Williams Middle School and Sturgis Brown High School were also visited. Mr. Wormstadt is suggesting other non-student facilities be toured.
 

Background:  Official enrollment count was Friday, September 30th for the 2022-23 school year.  Mr. Wormstadt will discuss the official fall enrollment numbers and answer any questions. (ITEM 10b )

No Board action is necessary at this time.

Background:  In previous years, the Board has hosted a legislative round table. Does the Board want to schedule a legislative dinner in December before the December 12th board meeting? Once a decision is made, we will invite our area legislators for a discussion and dinner.

No Board action is necessary at this time.

Background:  Joe Urbaniak is the appointed delegate for the ASBSD Delegate Assembly; Lee Spring is the alternate delegate. The ASBSD Delegate Assembly is Friday, November 18th, at 1:00 p.m. (CST) in Pierre. (ITEM 10d)

No Board action is necessary at this time.
 

Background:  Mr. Wormstadt is recommending the Board designate a legislative advocate network representative(s) to receive updates and alerts from ASBSD. At a minimum, a board member be selected, or all board members be designated to receive updates.

No Board action is necessary at this time.
 

Background:  The SBHS grazing lease holders, Dennis and Doris Lauing are inquiring if the Board is willing to adjust their grazing lease rental rate after they wean the calves. The current rate/pair is $72.52. Currently, the lease does not mention any amendments.

No Board action is necessary at this time.
 

Background:  Mr. Wormstadt is recommending a special board meeting be scheduled for Monday, November 28th, after the already scheduled 3:00 pm Buildings & Grounds Committee meeting . An RFP will need to be developed for new copiers/printer leases for the 2023-24 school year. We have found we can lock in pricing for our lease prior to price increases on December 1st. The increase will be 10-12% if we miss this date. The intent is to move to one contract for cost savings.
 

Background:  The current budget has a position available as a computer technician that has not been filled. Mr. Wormstadt and Curriculum/Technology Director, Beth Johnson are proposing to change the job description of the current computer technician description. After reviewing the department’s needs, the administrative assistant job description is more appropriate. The district will be advertising for a Curriculum/Technology Administrative Assistant position. (ITEM 10h)

No Board action is necessary at this time.
 

Background:  Buildings & Grounds Committee Meeting Minutes

Background:  School board members will enter into executive session to discuss Executive or closed meetings—Purposes—Authorization—Violation as misdemeanor. (SDCL 1-25-2) (6, 6a, 6b and 6h) (ITEM 12)