June 21, 2022 at 7:00 PM - City of Seward - City Council Meeting
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CALL TO ORDER
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Procedural Item
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PLEDGE OF ALLEGIANCE
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Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
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Procedural Item
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CONSENT AGENDA
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Consent Agenda
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1. City Codes Director Report
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Consent Item
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2. City Treasurer Report
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Consent Item
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3. Claims & Payables Reports
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Consent Item
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4. Police Department Report
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Consent Item
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5. Draft Minutes of June 7, 2022 Meeting
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Action Item
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6. Confirmation of Mayor Appointments:
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Action Item
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6.A. Reappoint Gary Fett to the Housing Authority Board for a Term of 5-Years
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Action Item
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PUBLIC HEARINGS
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Group
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1. Public Hearing - 7:00 PM - Amendment to the City of Seward Unified Land Development Ordinance (ULDO); Chapter 410 Zoning and Subdivision, Article 3.7 - Use Types, W.Pet Services and Chapter 410 Attachment 1 - City Administrator Butcher
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Action Item
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2. Public Hearing - 7:00 PM - Consideration of Special Use Permit for 317 S 3rd Street to Allow Construction of Single-Family Homes and Residential Living in the Central Business District - City Administrator Butcher
Agenda Item Type:
Action Item
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3. Public Hearing - 7:00 PM - Consideration of an Ordinance Approving the Final Plat of Prairie View Subdivision - City Administrator Butcher
Agenda Item Type:
Action Item
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3.A. Consideration of a Major Subdivision Application for Prairie View Addition
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Action Item
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ADMINISTRATIVE ITEMS
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Information Item
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1. Consideration of Seward County E911 Interlocal Budget for Fiscal Year 2022-2023 - E911 Director Conradt
Agenda Item Type:
Action Item
Discussion:
Seward County E911 Director Conradt will be on hand to discuss the proposed FY 2022-2023 budget and allow for Council question and consideration. The City of Seward contracts with Seward County to provide this service to local residents.
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2. Consideration of an Agreement with One Billing Solutions to Provide Billing and Collection Services for Rescue Squad and Ambulance Services for the Seward Volunteer Fire Department - Fire Chief Kimsey
Agenda Item Type:
Action Item
Discussion:
Recent changes within the Fire Department now includes the internal approval to bill insurance companies Medicaid/Medicare/individuals for rescue squad and ambulance services for calls answered from the Seward Volunteer Fire Department. For consideration are the billing services and business associate agreement from One Billing Solutions to formally implement this change. Fire Chief Kimsey and Assistant Chief Brumm will be present to answer any questions regarding this change.
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3. Update on Process for Request for Proposals/Request for Qualifications to Acquire Financial and Compliance Audit Services - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
As a result of the March 29, 2017 Request of Proposals for Audit Services, the firm of AMGL, P.C. was selected for a 5-year contract. The contract for auditing services expired on September 30, 2021; therefore, the Council will need to consider the path moving forward. As per Finance Director Wolf's recommendation--and of the Personnel, Finance and Audit Committee--it is the desire that the City execute a new agreement with AMGL, P.C. to continue these services. Attached is a proposal submitted from AMGL, P.C. to renew the agreement.
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3.A. Compilation Engagement Letter with AMGL for the Preparation of the Budget in the Form Prescribed by the State of Nebraska Budget Act for Fiscal Year 2022-2023
Agenda Item Type:
Action Item
Discussion:
As part of the agreement with AMGL, P.C. they are contracted to provide budget services with the City through September 30, 2022. For consideration is the engagement letter to provide budget services for the FY 2022-2023 year.
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4. Consideration of a Professional Services Agreement with the Southeast Nebraska Development District (SENDD) for Construction Management Services Related to CBDG #21DTR011 - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The attached agreement for construction management services as provided by Southeast Nebraska Development District is standard in their management of Community Development Block Grant (CDBG) funding. The agreement will allow them to perform these services as it relates to CDBG #21DTR011.
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5. Award Community Development Block Grant (CDBG) Downtown Revitalization Program (21DTR011) Forgivable Loans - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The next phase of the CDBG-DTR funds (21DTR011) was awarded to the City of Seward in early 2022 to be distributed to downtown business applicants. Following the revision of the program guidelines, the application due date was April 15, 2022 at 10 AM with a total of 17 applications received. The following applications were approved by the LB840/DTR Committee and have completed the Site Specific Tier II Environmental Evaluation by Kelly Gentrup (SENDD) our CDBG Certified Administrator. These applications were timely filed within the first come-first serve $400,000 initial funding threshold.
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5.A. Shannon Meyer, 612 Seward Street - $33,203.25 (75% of Project)
Agenda Item Type:
Action Item
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6. Amendments to the Employee Handbook Dated November 15, 2016 - City Clerk Bargmann
Agenda Item Type:
Action Item
Discussion:
City Administration is comprehensively reviewing the employee personnel handbook dated November 15, 2016. Revision to section 1 was approved by Council on February 1, 2022. For review and consideration are sections 2 & 3 of the current handbook. The Personnel, Finance and Audit Committee reviewed and recommended these revisions at their June 7th meeting. Additionally, the City's Department Heads were provided time to review and comment on the proposed changes, to which no change was suggested.
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6.A. Items 2.1 - 2.9 - Updated General Personnel Policies
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Action Item
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6.B. Items 3.1 - 3.20 - Updated General Personnel Policies
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Action Item
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7. Update on the Wellness Center - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
City Administrator Butcher will provide the latest updates in regards to grant applications to fund the project.
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CITY ADMINISTRATOR'S REPORT
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Information Item
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
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Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
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Information Item
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STRATEGY SESSION
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Information Item
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1. Strategy Session with City Attorney to Provide Negotation Guidance Concerning Real Estate Interests - City Attorney Hoffschneider
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Action Item
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MOTION TO ADJOURN
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Action Item
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