Public Meeting Minutes: July 10, 2017 at 7:00 PM - Board of Education Regular Meeting

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July 10, 2017 at 7:00 PM - Board of Education Regular Meeting Minutes

July 10, 2017 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion: 

President O'Daniel called the meeting to order at 7:00 p.m.

1.2. Roll Call
Discussion: 

Also in attendance was Superintendent Lynn Johnson, Recording Secretary Cheryl Keeler, Secondary Principal Aaron Pfingsten, and Elementary Principal Jacque Morgan. 

1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion: 

Kathy Rhea distributed governor tax bill hand outs showing cumulative change in tax levies across state. Taxes on agricultural land in Washington County went up 300% over the last ten years. Those increases are not sustainable, the board should budget keeping in mind valuations will not always go up and other revenue sources may not make up the difference. 

3. SUPERINTENDENT’S REPORT
3.1. Update on Staffing
Rationale: 

Certificated Staff Updates

Resignation:

Alison Brennfoerder as elementary teacher

Noncertificated Staff Updates

Hires:

Taylor Boyce as High School Secretary

Emma Krause and Brooke Carter as Elementary Paraprofessionals

Sara O'Connell as Secondary Paraprofessional

Discussion: 

Superintendent Johnson updated the board on the latest resignation, new hires and answered board questions. 

3.2. Budget Workshop for Patrons
Rationale: 

Last year the board scheduled a budget workshop for patrons on Monday, August 22, 2016.  The date that would correspond with last year and be prior to September hearings and adoption would be Monday, August 21, 2017.  

  

Discussion: 

Board discussed best date to schedule a budget workshop for patrons in August. Date is TBA.  

3.3. Welcome Back on August 10, 2017
Discussion: 

Board members were invited to attend the 'Welcome Back' for staff.

3.4. eMeetings to Sparqdata
Rationale: 

New website:  https://meeting.sparqdata.com/

 

3.5. Minimum Class Size
Discussion: 

Superintendent Johnson agreed this is a topic of conversation that needs to be kept at the forefront and should be included in a workshop agenda. 

3.5. Legislative Update
4. COMMITTEE AND REPRESENTATIVE REPORTS
4.1. Americanism/Education Evaluation
Discussion: 

Written minutes of last meeting were shared with the board.

4.2. Buildings and Grounds Committee
Discussion: 

No report

4.3. Finance Committee
Discussion: 

No report

4.4. Negotiations Committee
Discussion: 

Committee met but had no recommendations for the board at this time.

4.5. Professional Development Sharing
Rationale: 
NCSA and NASB Labor Relations
September 6-7, 2017
Cornhusker Marriott - Lincoln
Hotel Reservations: 402-474-7474
Rate: $105 + taxes
Mention: NCSA/NASB Labor Relations 2017
 
NCSA School Law
September 20, 2017
Holiday Inn - Kearney
Hotel Reservations: 308-237-5971
Rate: $103.95 + taxes
Mention: NCSA School Law Update
 
NCSA Tailgate: NU vs Wisconsin
October 7, 2017
Time: TBD based on kickoff time
NCSA Parking Lot
Discussion: 

NASB has two fall workshop opportunities scheduled. 

5. UNFINISHED BUSINESS
5.1. Discuss, Consider and Take Necessary Action to amend the following policies on second reading: Policy 1200 Anti-discrimination, Policy 3130 Purchasing, Policy 3570 ESSA (Every Student Succeeds Act), Policy 4003 Anti-discrimination, Anti-harassment, and Anti-retaliation, Policy 5001 Form: Summary of Immunization Rules & Regulations, Policy 5004 Full-time and Part-time Enrollment, Policy 6800 Internet Safety and Acceptable Use Policy, Policy 8130 Annual Organization Meeting, Policy 9330 Parliamentary Procedure.
Action(s):
Motion to adopt the following policies are second reading: Policy 1200 Anti-discrimination, Policy 3130 Purchasing, Policy 3570 ESSA (Every Student Succeeds Act), Policy 4003 Anti-discrimination, Anti-harassment, and Anti-retaliation, Policy 5001 Form: Summary of Immunization Rules & Regulations, Policy 5004 Full-time and Part-time Enrollment, Policy 6800 Internet Safety and Acceptable Use Policy, Policy 8130 Annual Organization Meeting, Policy 9330 Parliamentary Procedure. Passed with a motion by Shanon Willmott and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

All amendments are due to some legislative change.  Some are required others are just suggested.  

5.2. Discuss and Consider the following new policies on second review: Policy 3131 Procurement Plan - School Food Authorities, Policy 3131.1 Procurement Plan Code of Conduct, Policy 4028 Employee Fundraising, Policy 5001 Summary of the School Immunization Rules & Regulations, Policy 5413 Requests to Contact Students & Student Interviews by Non-School Personnel, Policy 5418 Homeless Students.
Rationale: 

As a follow up to Policy #3131, NDE contacted us to inform us that they inaccurately informed us that the procurement threshold is $50,000 when, in fact, the correct amount is $150,000.

Action(s):
Motion to adopt the following policies on second reading: Policy 3131 Procurement Plan - School Food Authorities, Policy 3131.1 Procurement Plan Code of Conduct, Policy 4028 Employee Fundraising, Policy 5001 Summary of the School Immunization Rules & Regulations, Policy 5413 Requests to Contact Students & Student Interviews by Non-School Personnel, Policy 5418 Homeless Students. Passed with a motion by Jessica Scheer and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
6. NEW BUSINESS
6.1. Discuss, Consider and Take Necessary Action to approve the 2017-2018 Handbooks; preschool, elementary and secondary student/parent/guardian, coaches/sponsors, staff, and support staff handbooks.
Rationale: 

Changes from last year to this year are highlighted on a summary sheet.

Recommendation is that the board accept the handbooks as presented. 

Action(s):
Motion to approve the 2017-2018 elementary and secondary student/parent/guardian handbooks, coaches/sponsors handbooks, staff handbooks, preschool, support staff handbooks as presented Passed with a motion by Jessica Scheer and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Principals were there to answer questions. Handbook changes were made in compliance with policies. 

6.2. Discuss and Consider the 2016-2017 Annual Transportation Report.
Discussion: 

Lynn Johnson provided a brief overview of the report.  

6.3. Discuss, Consider and Take Necessary Action to approve the 2017-2018 shuttle bus agreement with St. Paul's Lutheran School.
Rationale: 

Only change is to the rate.  The depreciation of two additional buses (2017/2018) accounts for increase of $17,067 in operating cost. The contract language indicates that the daily rate is derived from a per mileage rate equal to 80% of the ‘bus fleet per mile operational cost not including salaries’ for the previous year. 

2017-2018: Proposed Rate is $1.23

2016-2017: Rate was $1.10

2015-2016: Rate was $1.17

2014-2015: Rate was $1.26

2013-2014: Rate was $0.99

 

 

 

Action(s):
Motion to approve the shuttle bus agreement with St. Paul's Lutheran School at a cost of $1.23 per mile and according to all other terms set forth in the agreement Passed with a motion by Teri O'Flaherty and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Nay
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Superintendent Johnson informed Board how mileage cost was determined.  

6.4. Discuss, Consider and Take Necessary Action to approve 2017-2018 student breakfast and lunch prices.
Rationale: 

The recommendation is to keep all of the prices the same for the 2017-2018 school year.  

Prices remain as follows:

Breakfast (all students): $1.40  

Elem Student Lunch: $2.20

MS/HS Student Lunch: $2.45

The recommendation for adult lunches will be to follow the minimum charge required by the state.  The information on adult lunch prices will be released by the state later this month.    

Action(s):
Motion to maintain the same prices for student lunch and breakfast for the 2017-18 school year to be breakfast $1.40 (all students), elementary lunch price $2.20, MS and HS lunch price $2.45 Passed with a motion by Teri O'Flaherty and a second by Matt O'Daniel.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

No changes in prices are being recommended.

6.5. Discuss, Consider and Take Necessary Action to approve the 2017-2018 substitute teacher pay rate.
Rationale: 

Recommending to keep short term rate the same and to increase the long term rate by $5  to stay competitive with the surrounding market.  

Action(s):
Motion to approve the substitute teacher pay for the 2017-2018 school year at $140 per day (Tier I-Short Term) and $155 per day (Tier II - After 10 Days) as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Nay
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
6.6. Discuss and Consider merits of continuing Curriculum Reports as part of Policy 9130 Order of Business
Rationale: 

Follow-up discussion on whether to include curriculum reports and presentations as order of business.

Considerations could include, among other things, connection of the curriculum reports to AdvancED school accreditation process (particularly Standards 1 and 2) and board goverance roles. 

Discussion: 

Motion made by Luanne Sundberg to discontinue Curriculum Reports as a part of the Order of Business. Motion died for lack of a second and was amended by Luanne Sundberg to read: I move to discontinue regular mandatory curriculum reports presented by staff members both in writing and in person to the board but always invite any staff member to share his/her curriculum report in writing and/or in person to the board at any time.  Motion died for lack of a second. 

Board discussed the value of the reports versus the time involved for teachers to prepare and present such reports. 

6.7. Discuss, Consider, and Take Necessary Action to approve a resolution which authorizes Arlington Public Schools' approval of the "90% Plans" dated June 10, 2017, including Right of Way Plans for the project.
Rationale: 

Approval of the resolution authorizes the superintendent to sign the plans indicating board approval. 

The plans are presented in three parts as attached. 

Action(s):
Motion to approve the resolution to indicating board approval of the 90% plans for the Safe Routes Grant as presented Passed with a motion by Jessica Scheer and a second by Shanon Willmott.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
6.8. Discuss, Consider, and Take Action to approve a resolution signifying board approval of the preliminary plans, specifications and estimates package for Safe Routes Grant.
Rationale: 

The Plans, Specifications, and Estimates (P,S,&E) is composed of the Masterials and Resources section presented in three parts in the previous agenda item, the specifications on retaining wall, the status of utilities, and the consultant estimates all attached to this agenda item. 

Action(s):
Motion to approve the resolution authorizing Superintendent to sign signifying board approval of the preliminary P, S & E package Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
7. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Teri O'Flaherty and a second by Shanon Willmott.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
7.1. Minutes of the Previous Board Meeting(s)
Discussion: 

June 12, 2017 Regular Board Meeting Minutes

7.2. Monthly Financial Reports
7.3. Claims (Check Register)
7.4. Special Fund Transfers
Rationale: 

Employee Benefit Fund  Blue Cross/Blue Shield $7,914.45               

Construction Fund         AES                             $3,609.89

Construction Fund         Getzschman Heating    $99,750.00  

7.5. Hot Lunch Report
7.6. Activity Report
7.7. Hire Taylor Boyce as High School Secretary Hire Emma Krause and Brooke Carter as Elementary Paraprofessionals Hire Sara O'Connell as Secondary Paraprofessional Resignation of Alison Brennfoerder as elementary teacher
8. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

9. ACTION ON EXECUTIVE SESSION ITEMS
10. ADJOURNMENT
Discussion: 

There being no further business meeting was adjourned at 8:45 p.m.

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