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March 18, 2019 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the meeting to order and Roll Call
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at: 5:36pm
President Don Ellison conducted the meeting Via Conference Call.

Board Members via Conference Call:
Don Ellison
Marni Danhauer
Gary Wieseler
Richard Stephens

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.1. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Doug Pauley will be absent for work-related travel.
Doug Kluth will be absent for personal travel.

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
Action(s):
Approval of Board Member absences as presented Passed with a motion by Jennifer Miller and a second by Joyce Baumert.
  • Doug Kluth: Absent
  • Doug Pauley: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Marni Danhauer: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
1.2. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room and all teleconference locations.

1.3. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  There were no visitors present.
3. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  There was no public comment.
4. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jack Young and a second by Dan Hoesly.
  • Doug Kluth: Absent
  • Doug Pauley: Absent
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
  • Marni Danhauer: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Jennifer Miller and a second by Joyce Baumert.
  • Doug Kluth: Absent
  • Doug Pauley: Absent
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  This is a consent item.
Attachments:
5.3. Presentation of Bills #68709  through #68861 totaling $959,552.00
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total: $959,552.00 - Bills #68709  through #68861

Inservice bills total: $ 0

SPED Arrears:0

TECH Arrears: 0

Check # Amount Vendor Description
68716 $8,000.00 Anita Archer Consultant fee
68722 $17,417.03 Boone Central Schools Title 1 Reimbursement
68729 $23,425.50 CDW-G School Tech. Equipment Flow Through
68731 $23,721.73 Central City Title 1 Reimbursement
68737 $8,274.51 Cross Co. School Title 1 Reimbursement
68750 $181,651.40 Fauss Construction EBHP Contractor's third payment
68757 $8,704.55 High Plains School Title 1 Reimbursement
68779 $45,878.00 Management Services for Education Data Migrant Software Annual Fee
68801 $11,500.00 Rosetta Stone LTD Migrant/Title III Software
68802 $7,502.00 RVW Inc. Architect fees for EBHP
68810 $35,819.38 Shelby-Rising City School Title 1 Reimbursement
68858 $5,252.76 Stuthman Enterprises, LLC Amanda Stuthman Speech Services


This is a consent item.

Attachments:
6. Reading of Article IV, Section 4, A, Fitness for Duty, Section 6 A, Safety, Section 7, B, Social Security Numbers, Section 7 C, Prohibition on Aiding and Abetting Sexual Abuse, Section 7 D, Workplace Privacy Policy
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article IV, Section 4, A, Fitness for Duty, Section 6 A, Safety, Section 7, B, Social Security Numbers, Section 7 C, Prohibition on Aiding and Abetting Sexual Abuse, Section 7 D, Workplace Privacy Policy as presented.

Recommended Motion(s):  Article IV, Section 4, A, Fitness for Duty, Section 6 A, Safety, Section 7, B, Social Security Numbers, Section 7 C, Prohibition on Aiding and Abetting Sexual Abuse, Section 7 D, Workplace Privacy Policy as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Article IV, Section 4, A, Fitness for Duty, Section 6 A, Safety, Section 7, B, Social Security Numbers, Section 7 C, Prohibition on Aiding and Abetting Sexual Abuse, Section 7 D, Workplace Privacy Policy as presented Passed with a motion by Dan Hoesly and a second by Jennifer Miller.
  • Doug Kluth: Absent
  • Doug Pauley: Absent
  • Donald Ellison: Yea
  • Jennifer Miller: Yea
  • Richard Stephens: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
7. Administrator's Report
Speaker(s):  Administrator or Designee
Rationale:  Quarterly Report is attached for your review.
ESU 7 Goals are attached for your review.
Accreditation Tool
Recommended Motion(s):  Motion to use Nebraska Frameworks as Educational Service Unit 7's Accreditation tool for the next Accreditation cycle Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Agency Team Goal 1: Feedback
  • Agency Team Goal 3: Progress Monitoring
  • Board Goal 2: Behavioral Health Programming
Action(s):
Motion to use Nebraska Frameworks as Educational Service Unit 7's Accreditation tool for the next Accreditation cycle Passed with a motion by Jack Young and a second by Joyce Baumert.
  • Doug Kluth: Absent
  • Doug Pauley: Absent
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Marni Danhauer: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk provided her quarterly update and ESU 7 Goals to the Board.

Administrator Polk shared a discussion of Accreditation and the use of AdvancED or Nebraska Framework and requested action from the Board on a preferred Accreditation Agency/process.
 
7.1. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will provide a facilities update during this item.
Discussion:  Administrator Polk shared with the Board the delay for the timeline of the completion of the Warehouse project due to the flooding. Fauss Construction is still working with the vendors to ensure completion of the project.  Mid-April is the new target completion timeframe.
 
7.2. Personnel
Rationale:  Board Recognition Dinner Invitation - Attached for your review.
Attachments:
Discussion:  Administrator Polk shared the Board Recognition Dinner Invitation with the Board.  The dinner will be held at the Elks Country Club on April 15, 2019 beginning at 5 p.m.

Administrator Polk discussed the disaster relief effort between Columbus Public Schools and ESU 7 to coordinate donations of supplies, volunteers, etc to meet the needs of area schools and ESUs.  Staff and Board Members are encouraged to join in the efforts.
7.3. Educational Service Unit Coordinating Council Update
Speaker(s):  Administrator or Designee
Rationale:  ESU 7 and ESUCC Legislative Day Summaries
Discussion:  Administrator Polk shared the plan for ESUCC transition and her status as President-Elect and what the upcoming timeline will look like. 

Additionally she shared that next year there will be 11 ESUs working in SIMPL.  Director Ostmeyer will present SIMPL to the Board in May.

Administrator Polk gave a recap from the ESUCC Legislative Day in February where approximately 25 of 49 Senators or their staff were present.  More information regarding the bills of interest are in the Administrator's Legislative Report.
7.4. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
Discussion:  Administrator Polk shared with the Board the bills introduced to the Legislature which affects or potentially could affect the ESU and our Schools.
8. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
8.1. Negotiations Committee Report
Speaker(s):  Negotiations Committee Chair
Rationale:  Special Education is on the second of a two year agreement and will receive a 3% package increase making the base $33,682 ($520 base increase).

Classified, Paras, and Grants: The Negotiations Committee recommends a 3% package which includes an increase in the life insurance benefit from $10,000 to $25,000 coverage.  The Classified sub group for health insurance will move to the same deductibles as the Certified sub group for 2019-2020 with no cost difference.

Professional Development: The Negotiations Committee recommends a 3.5% total package increase.

Directors: The Negotiations Committee recommends a 3% total package increase.

Recommendation: Approval of the Negotiations Team recommendations regarding total package increases for 2019-2020 as presented.
Recommended Motion(s):  Approval of the Negotiations Team recommendations regarding total package increases for 2019-2020 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of the Negotiations Team recommendations regarding total package increases for 2019-2020 as presented Passed with a motion by Richard Stephens and a second by Joyce Baumert.
  • Doug Kluth: Absent
  • Doug Pauley: Absent
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Negotiations Team Member Richard Stephens gave a report on the Negotiations discussions.
8.1.1. ESU 7 Administrator Contract Amendment
Speaker(s):  Board President or Designee
Rationale: 

The Board Negotiations Committee has proposed the salary amount for the ESU 7 Administrator for the 2019-2021 term as detailed in the attached contract.

The Negotiations Committee recommends a 6% total package increase.

Recommendation: Discuss, consider and take any necessary action to approve the amended ESU 7 Administrator Contract.

Recommended Motion(s):  ESU 7 Amended Administrator Contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
ESU 7 Amended Administrator Contract Passed with a motion by Jennifer Miller and a second by Jack Young.
  • Doug Kluth: Absent
  • Doug Pauley: Absent
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Donald Ellison: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
9. Conference Report
Speaker(s):  Conference Attendees
Rationale:  Conference Attendees will report on their learnings.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  The Board Learning scheduled for this month, will be moved to a future meeting. 
Administrator Polk shared the work being completed with the ESSA Learning Community with working to create a Principal Pipeline (training process). She has been attending both Nebraska and National Meetings.
10. Adjournment
Speaker(s):  Board President or Designee
Discussion:  The meeting adjourned at 6:40pm.

Minutes respectfully submitted by Katy McNeil, Recording Secretary to the ESU 7 Board.
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