Public Meeting Minutes: September 14, 2020 at 7:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion:

Budget and Tax Request Hearings were called to order by Board of Education President Maahs.
Please note: The regular board meeting will begin after the Budget and Tax Request hearings.
Attendance was taken at 7:00 p.m.
Pledge of Allegiance was completed.

2. Announcement of the Open Meetings Act Posting

3. Budget Hearing for 2020/2021 District Budget

Discussion: Public Comment and Discussion:

The hearing was opened at 7:03 P.M.
Superintendent Hart gave a brief presentation and overview of the budget and tax request for the 2020/2021 school year. The presentation included information on this year's proposed budget and tax requests. The presentation also included a historical overview of levies, state aid, and prior budget information.
President Maahs afforded the opportunity for public comment.
No further discussion or public comment was presented at this time.
The hearing was closed at 7:08 p.m.

Attachments: (3)

4. Tax Request Hearing for 2020/2021

Discussion:

The hearing was opened at 7:08 p.m.
President Maahs afforded the opportunity for public comment.
No further discussion or public comment was presented.
The hearing was closed at 7:09 p.m.

Attachments: (2)

5. Call to Order of the Regular Board Meeting

Discussion:

The regular board meeting was called to order at 7:09 p.m. by president Maahs.

6. Consent Agenda

Action(s):

Motion Passed:

Motion to approve the consent agenda as presented. Passed with a motion by Doug Church and a second by Brandon Desh.

Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea
Royal: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Discussion was related to clarification of a bill regarding the Tremco warranty. Question was resolved as the bill was a one time expenditure.

6.1. Approval of minutes of previous meetings

Discussion:

Official Board of Education minutes are available on the district web site at www.districtor1.org

Attachments: (2)

6.2. Approval of Claims/Payment of Bills

Attachments: (2)

6.3. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)

6.4. Financial Report

Attachments: (1)

Financial Report.District OR1.September 14.2020

7. Administrative Reports

Discussion:

Administrative reports are available in their entirety at: https://meeting.sparqdata.com/Public/Organization/174
Some of the topics covered in the reports included: Homecoming, parent /teacher conferences, activities, including overall student participation numbers (7-12), assessment, and remote learning.

7.1. Superintendent's Report

Discussion:

Discussion centered around items left to complete for the Olson project and various questions regarding the complex.
Specific questions centered around expected expenditures in the future at the complex and clarification on the future community use of the complex.

Attachments: (1)

Superintendent Report. Narrative. September 14..2020

7.2. High School Principal

Discussion:

Mr. Johnson presented the high school report.
Discussion included homecoming activities to include the homecoming dance and outside activities for students.
Homecoming festivities will be held outside at the Olson Complex this year.
Spirit Week at both buildings will still occur in conjunction with homecoming activities.
Elementary students will not be brought over to the high school for homecoming this year due to the challenges associated with COVID.

Attachments: (1)

September 14 2020. Board Report.High School.docx

7.3. Elementary Principal

Discussion:

Ms.Walter presented the report for the elementary and thanked parents, students, and staff for all of their hard work so far this year.
Discussion centered around Accelerated Reading and students being able to take their AR tests at home because of the limited media center hours. Accelerated Reading medals and plaques are being presented to students this week.
Questions centered around the ACT and MAPS testing and remote learning. Ms. Walter discussed the learning gaps that exist for all learners due to the long school layoff.

Attachments: (1)

September Board Report.Bennet Elementary.9.14.2020

7.4. Activities Director Report

Discussion:

Mr. Johnson and Mr. Hart presented the activities report on behalf of Mr. Hoeft.
Discussion centered around student activities, student participation numbers by activity at the junior and senior high levels, and clarification about upcoming events and activities.

Attachments: (2)

8. Discussion Items- Committee Reports

8.1. Meeting Dates for the Americanism and Transportation Committees

Discussion: Updated Committee Meeting Dates

Transportation Committee:
- Upcoming Meeting Dates
  - Wednesday, October 21, 2020, at noon at the high school

Americanism Committee:
- Upcoming Meeting Dates:
  - Thursday, October 15th, 2020, at noon at the high school
  - Thursday, February 18, 2021, at noon at the high school

8.2. Olson Foundation Progress Report

Discussion:

Brandon Desh presented the progress report and an update on the "punch list" for the Olson Complex to include remaining contingencies and "retainage" dollars to ensure quality completion of the project.
"Punch List" items included:
- Outlets on the field and field goal posts foundation boxes still need to have water drained.
- Replace electric receptacles around the dugouts and scoreboard.
- Adjust doors and locks near the concession stand and mechanical room.
- Grading and concrete durability around the structure.
Questions centered around the maintenance of the complex, coordination with other village entities, date of district handover from Nemaha, tree placement and types of trees, the development of a shared usage document, and proactive communication to the board about future complex events.
Concerns were also addressed regarding concrete issues in the south parking lot, grading and drainage issues, clarification of financial expenditures, training/literature provided by Nemaha about operations and maintenance on the complex, usage of utilities (gas or electric), future district and community use of the facility, and liability coverage.

9. Action Items

9.1. Presentation, discussion and or official action to adopt the 2020-2021 Budget.

Action(s):

Motion Passed:

Motion to adopt the 2020-2021 Budget. Passed with a motion by Jaimi Calfee and a second by Brandon Desh.

Calfee: Nay
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea
Royal: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Discussion centered around the specific numbers contained on the budget document. This information was clarified and approved in alignment with the budget document publicized in the latest issue of the local newspaper. This document is attached below.

Attachments: (2)

9.2. Presentation, discussion and or official action to approve the 2020-2021 Tax Request Resolution.

Action(s):

Motion Passed:

Motion to approve the 2020-2021 Tax Request Resolution Passed with a motion by Doug Church and a second by Susan Royal.

Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea
Royal: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion

Attachments: (2)

9.3. Policy # 1121 Sexual Harassment Policy Update

Action(s):

Motion Passed:

Motion to Adopt Sexual Harassment Policy Passed with a motion by Susan Royal and a second by Doug Church.

Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea
Royal: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Discussion centered around the clarification of the number of Title IX coordinators and adding the policy to our existing policies.

Attachments: (1)

Policy 1211. Title IX Grievance Policy.District OR.1.updated September 2020

9.4. Presentation, discussion and or official action with regard to the Olson Foundation Project for the construction of certain improvements on property of the School District and Village for athletic and recreational facilities to benefit the Palmyra, Nebraska Community (Project) to approve the Applications for Payment and billing statements related to the Project, including, but not limited to the cost of the legal services, architectural design and planning, and site preparation costs

Action(s):

Motion Passed:

Motion to approve the Olson Project expenditures. Passed with a motion by Doug Church and a second by Susan Royal.

Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea
Royal: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion on this item.

Attachments: (2)

9.5. Presentation, Discussion and or Official action appointing the Superintendent as official representative responsible for State and Federal forms and applications.

Action(s):

Motion Passed:

Motion to have the Superintendent be the official representative for Federal and State forms and applications. Passed with a motion by Brandon Desh and a second by Jaimi Calfee.

Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea
Royal: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion on this item.

9.6. Proposal for Seconde Semester: Teacher Preparation and Response to COVID Events

Action(s):

Motion Passed:

Motion to approve the proposal for Teacher and Staff Preparation for Remote Learning and COVID Response. Passed with a motion by Doug Church and a second by Brandon Desh.

Calfee: Yea
Church: Yea
Desh: Yea
Gee: Yea
Maahs: Yea
Royal: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Discussion centered around the flexibility of these future dates and the type of activities planned for the upcoming dates.

Attachments: (2)

10. Closed Session

11. Board of Education Development

11.1. "Return to School" Update

Discussion:

Discussion centered around implementation of procedures for current positive COVID cases, availability of substitutes for drivers and support staff, remote learning, collaboration and communication with local health departments.

Attachments: (7)

11.2. Area Membership Meetings for NASB

Discussion:

Superintendent Hart will sign up board members for this informative training. Board members will be able to access the information at their discretion at the end of this month.

12. Topics for Next Month’s Agenda

Discussion:

Facility Audit Review
Bond Refinancing Resolution: Piper Sandler
Student Membership Count
"Return to School" Update
- Questions and discussion centered around MAPS data and upcoming assessments.

13. Adjournment

Discussion:

The meeting was adjourned at 9:06 p.m.

September 14, 2020 at 7:00 PM - Board of Education Regular Meeting

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