Public Meeting Minutes: December 12, 2022 at 7:00 PM - Board of Education Regular Meeting

1. Call to Order and Pledge of Allegiance

Discussion:

Board President Desh called the meeting to order at 7:00 p.m.
Board President Desh led the board members and patrons in attendance in the Pledge of Allegiance.

2. Announcement of the Open Meetings Act Posting

Discussion:

Board President Desh identified the location of the updated Open Meetings Act Poster on the wall in the meeting room.

3. Board Member Acknowledgement

Discussion:

Mr. Maahs was presented with a special plaque for his dedicated board service.
Board President Desh and the other board members thanked Mr. Maahs for his time and leadership on the board.

4. Staff and Student Presentations

Discussion:

Mr. Lahmon's presentation is attached to this agenda item.
Special thanks to Mr. Lahmon for sharing his knowledge and experience in these areas.

Attachments: (1)

Board Staff Presentation on Elementary Counseling.Lahmon.12.12.2022

5. Consent Agenda

Action(s):

Motion Passed:

Motion to approve. This motion, made by Josh Penterman and seconded by Tim Cheney, Passed.

Calfee: Absent
Busch: Yea
Cheney : Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

5.1. Approval of Board Agenda

5.2. Approval of minutes of previous meetings

Attachments: (6)

5.3. Approval of Claims/Payment of Bills and Payroll

Attachments: (2)

5.4. Certificated/Classified Hire(s)/Reassignment(s)/Resignation(s)

Action(s):

Motion Passed:

Motion to approve. This motion, made by Josh Penterman and seconded by Tim Cheney, Passed.

Calfee: Absent
Busch: Yea
Cheney : Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

5.5. Financial Report

Attachments: (1)

District OR1.Financial Report for December 12.2022 Regular Board Meeting

6. Public Comment

Discussion:

Craig Bolz of Palmyra provided public comment.

7. Administrative Reports

7.1. Superintendent's Narrative Report

Discussion: Superintendent Hart provided information on the following topics:

NCSAS and Student Achievement Presentation: The administrative team shared information with the board members and patrons in attendance relative to the Nebraska Department of Education (NSCAS) Nebraska Student-Centered Assessment System. More information about this information can be found at https://nep.education.ne.gov/
Upcoming Community Meetings: More information regarding upcoming community meetings is attached to this agenda item. Please note: This information has been updated as of December 19, 2022.
Student Activities and Upcoming Events: Information was shared concerning upcoming student activities, the end of the first semester, class projects, and student awards.
Student Enrollment Update: A document containing the latest student enrollment numbers is attached to this agenda item.
Activities Committee Follow-up: Board members discussed information from the recent Activities Committee meeting. Members were provided with additional information regarding costs and possible timelines considered for future activity additions.
Sample CTE Work Experience and Opportunities Flyer: See attached document.
School Improvement Process Update: District OR-1 is in year five of the Continuous Improvement Process and we are scheduled for an external accreditation team visit in April. The dates of the external team visit are scheduled for Wednesday, April 12th, and Thursday, April 13th, 2023.
Legislative Preview: The 2023 legislative calendar is attached to this document.
2023-2024 District Calendar "Draft" Discussion: Board members discussed a potential draft calendar for the 2023-2024 school year. Additional feedback from staff will be collected before the January regular board meeting and a final draft will be submitted for approval at an upcoming board meeting.

Attachments: (4)

7.1.1. 2023-2024 District Calendar "Draft"

Attachments: (1)

2023-2024 Calendar. Draft for Review. 3 Day Start. Board review.12.12.2022

7.1.2. Student Enrollment Update

Discussion:

The current district student enrollment (Pre-K -12) data is attached to this agenda item.
Also attached to this agenda are documents providing information about student enrollment growth and growth trends in Nebraska schools over the past five and ten years.

Attachments: (3)

7.2. Administrative Team Report

Discussion:

Mr. Johnson (Palmyra High School Principal) and Ms. Walter (Bennet Elementary School Principal) presented information on the following topics: holiday music concerts, student testing, upcoming parent meetings, winter break, school accreditation, and early graduates at Palmyra High School.

Attachments: (3)

8. Discussion Items- Committee Reports

Attachments: (1)

2022 Board Committee Assignments_ District OR.1. Updated Fall 2022 (1)

8.1. Superintendent NASB Evaluation Summary and Feedback

Discussion:

A summary of board member feedback on the NASB evaluation document was presented and reviewed with the superintendent.
More information about the superintendent's contract will be discussed at the Monday, January 16th, 2023 regular board meeting.

Attachments: (1)

Superintendent Performance Plan Goal Summary Document. 2021-22. Final for Evaluation 12.12.2022

8.2. Negotiations Committee Update

Discussion:

The Negotiations Committee has a meeting scheduled for Wednesday, December 14th at 5:00 p.m. at Bennet Elementary School.
The committee will report back at the Monday, January 16th, 2023 regular board meeting about the results of the Negotiations Committee meeting.

8.3. Strategic Planning Update

Discussion:

The Strategic Overview Committee (SOC) is scheduled to meet on Wednesday, January 11th at 7:00 p.m. at Palmyra High School in the media center. A letter regarding notification of the meeting will be sent to the SOC group before the end of the calendar year.
Attached to this agenda is an updated (12/19/2022) document containing upcoming parent, community engagement, and business leader meetings scheduled for spring 2023.
Also attached to this agenda is a document that outlines our "Guiding Principles" for continued strategic planning.

Attachments: (2)

9. Policy Review

Discussion:

No further discussion.

10. Action Items

10.1. Discuss, consider and take all necessary action with regard to approving the architect agreement for the multiple school facilities project.

Action(s):

Motion Passed:

Motion to approve the architect agreement between the School District and Clark & Enersen, Inc., for the additions and renovations project at the Bennet Elementary School and the Palmyra Jr./Sr. High School facilities, in the form on file with official School District records and as presented at this meeting or with such changes as are deemed necessary and in the best interest of the School District and approved by the Board President or Superintendent of Schools, and further hereby delegates authority to and authorizes and directs the Board President, or designee, to sign, execute and deliver the agreement, any agreement amendments, change orders, or other documents called for in such agreement, to pay the contract sum, and to take all other action necessary to carry such agreement into effect. This motion, made by Clayton Maahs and seconded by Tim Cheney, Passed.

Calfee: Absent
Busch: Yea
Cheney : Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.
A signed copy of the board resolution is attached to this agenda item.

Attachments: (3)

10.2. Discuss, consider and take all necessary action with regard to approving the construction manager at risk agreement for a potential multiple school facilities project.

Action(s):

Motion Passed:

That the Board of Education of this School District should and does hereby approve the Construction Manager At Risk agreement between the School District and BIC Construction LLC for the additions and renovations project at the Bennet Elementary School and the Palmyra Jr./Sr. High School facilities, in the form on file with official School District records and as presented at this meeting or with such changes as are deemed necessary and in the best interest of the School District and approved by the Board President or Superintendent of Schools, and further hereby delegates authority to and authorizes and directs the Board President, or designee, to sign, execute and deliver the agreement, any agreement amendments, change orders or other documents called for in such agreement, to pay the contract sum, and to take all other action necessary to carry such agreement into effect. This motion, made by Dean Busch and seconded by Clayton Maahs, Passed.

Calfee: Absent
Busch: Yea
Cheney : Yea
Desh: Yea
Maahs: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.
A signed copy of the board resolution is also attached to this agenda item.

Attachments: (5)

11. Board of Education Development

Discussion:

NASB Board Notes for November 2022 are attached.
NASB Board Quicks is also attached.
Certified Board Election Results are also attached.
A schedule for the 2023 legislative calendar is also attached.

Attachments: (5)

12. Closed Session

13. Topics for Next Month’s Agenda

Discussion:

All newly elected (and re-elected) board members will be sworn into their positions and begin their initial (or next) term on Monday, January 16th, 2023 at the regular monthly board meeting.
Special note: The January 2023 regular board meeting (originally scheduled for Monday, January 9th, 2023) has been moved to Monday, January 16th, 2023 to accommodate business operational limitations, vendor deadlines, and second-semester scheduling conflicts. Thank you in advance for your flexibility!
No further discussion.

14. Adjournment

Discussion: The meeting was adjourned at 9:25 p.m.

December 12, 2022 at 7:00 PM - Board of Education Regular Meeting

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