Public Meeting Minutes: May 22, 2023 at 6:00 PM - Board of Education Special Meeting

1. Call to Order

Discussion:

Board President Desh called the meeting to order at 6:00 p.m.
- Board members Calfee and Cheney were both approved as excused absences.

2. Announcement of the Open Meetings Act Posting

Discussion:

Board President Desh identified the location of the updated Open Meetings Act Poster on the wall in the meeting room.

3. Action Items

3.1. Presentation, discussion, and or official action to approve a teaching contract for Katherine Anderson

Action(s):

Motion Passed:

Motion to approve the contract. Passed with a motion by Dean Busch and a second by Dee Moore.

Calfee: Absent
Cheney : Absent
Busch: Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

No further discussion.

3.2. Discuss and approve the updated policy language and updated classified work agreement appendix for Policy #4220

Action(s):

Motion Passed:

Motion to approve the proposed language changes and updated classified staff work agreement document for Policy #4220 Passed with a motion by Dee Moore and a second by Josh Penterman.

Calfee: Absent
Cheney : Absent
Busch: Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

The updated documents and policy language incorporate current "best practices" for classified (hourly) "at will" employees.
No further discussion.

Attachments: (3)

3.3. Discuss, consider, and take all necessary action with regard to approving the guaranteed maximum price amendment to the construction manager at risk agreement for the additions and renovations project to the Bennet Elementary School and the Palmyra Jr./Sr. High School buildings.

Action(s):

Motion Passed:

Motion to approve the GMP as presented by representatives of BIC Construction. Passed with a motion by Josh Penterman and a second by Dee Moore.

Calfee: Absent
Cheney : Absent
Busch: Yea
Desh: Yea
Moore: Yea
Penterman: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Craig Gies from BIC Construction was in attendance at the meeting to answer questions about upcoming construction timelines and to review the Guaranteed Maximum Price (GMP) document for the building expansion projects at Palmyra High School and Bennet Elementary School.
The specific signed motion to accept the GMP document is attached to this agenda item.
Additional discussion centered around bus, pedestrian, and patron traffic patterns and parking at Bennet Elementary and Palmyra, district staff updates, the beginning of school information regarding entrances, summer construction timelines, roofing specs, possible playground renovations at Bennet, alternates on building controls and deferred maintenance, insurance, building permits, and public communication on district construction progress.
The final GMP (AIA) document is attached to this agenda item for review.
Site work preparation, demolition, and tree removal will begin as soon as possible at both sites.
More information on construction progress at both sites will be communicated on our district website (www.districtor1.org), and district social media channels beginning at the end of May and continuing throughout the summer.
Additional information on construction progress will also be available in our next hard copy district newsletter which will be sent out at the end of June.

Attachments: (4)

4. Closed Session

Discussion:

No closed session.

5. Next Regular Meeting

6. Adjournment

Discussion:

The meeting was adjourned at 6:30 p.m.

May 22, 2023 at 6:00 PM - Board of Education Special Meeting

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