Public Meeting Minutes: May 8, 2017 at 7:30 PM - Board of Education Regular Meeting

I. CALL TO ORDER FOR REGULAR MEETING

Discussion: Meeting called to order at 7:30 PM

I.1. Pledge to the Flag

I.2. Roll Call

I.3. Notification of Open Meetings Law Posting

I.4. Recognition of Recording

II. Business Manager's Report

Discussion:

Business Manager gave a brief summary of the fund balances.

Reports are attached.

III. CONSENT AGENDA

Action(s):

Motion Passed:

Approval for Consent Agenda Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Dick Burford.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

No Action(s) have been added to this Agenda Item.

III.1. Approval of Agenda

III.2. Approval of minutes

III.3. Approval to Pay Claims and file financial reports

III.3.a. working Monthly Budget

III.3.b. Monthly Budget of Receipts

III.3.c. Activity Accounts

III.3.d. County Treasurers' Reports

IV. RECOGNITION OF VISITORS

V. REPORTS

V.1. Technology Innovation Reports from Teachers

Discussion: No Report

V.2. Village of Morrill

Discussion: No Report

V.3. Student Council-

Discussion: No Report

V.4. Curriculum/Americanism:Burford(Chairman),Sherrod, Guerue

Discussion: No Report

V.5. Facilities/Transportation: Sherrod (Chairman), Stauffer, Steiner

Discussion: No Report

V.6. Finance: Hessler, Guerue, Stauffer

Discussion: No Report

V.7. Staff Relations: Sherrod, Burford, Hessler

Discussion: No Report

V.8. Morrill School's Foundation: Stauffer, Steiner

Discussion: No Report

V.9. Technology Report

Discussion: Report Attached

V.10. Activity Report

Discussion: Josh Guerue reviewed his report and discussed the Under Armor contract. Report Attached.

V.11. Secondary Principal's Report

Discussion: Report Attached-In addition Mr. Sherwood informed the Board that Tom Peacock had received an honorary chapter degree from the FFA.

V.12. Elementary Principal's Report

Discussion: The Board reviewed Mrs. Homan's report which is attached. In addition Mrs. Homan informed the Board that as of today there were 46 referrals to summer school with 22 definite confirmations. She will follow up on confirming students and possibly add an incentive program to increase enrollment.

V.13. Superintendent's Report

Discussion: Mr. Sherwood read a letter of recommendation that he had written for Anderson-Shaw Construction and informed the Board that the rest of his report would be discussed later in the agenda.

VI. UNFINISHED BUSINESS

VI.1. Consider/possibly approve teacher evaluation form changes for technology integration

Discussion: The Board reviewed the final draft of the Teacher Evaluation form and had a brief discussion.

VI.2. Consider/possibly approve resignations/retirements of staff members

Action(s):

Motion 1 Passed:

Approval to accept the resignation of Anne Waite and Thank her for her years of service Passed with a motion by Dr. Cynthia Guerue and a second by Dave Sherrod.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 2 Passed:

Approval to accept the resignation of Kelcy Wiegel and Thank her for her service passed Passed with a motion by Mr. Dick Burford and a second by Dave Sherrod.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 3 Passed:

Approval to accept the resignation of Robert Wiegel and thank him for his service Passed with a motion by Billy Stauffer and a second by Dave Sherrod.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Mr. Sherwood read the resignations to the Board (attached) and recommended that the Board accept them.

VI.3. Consider/possibly approve bid for ERATE equipment purchase

Action(s):

Motion Passed:

Approval to accept the Option 3 Bid from Gov.Connection for access points Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Dick Burford.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Mr. Sherwood presented a bid (option 3) from Gov.connection to the Board for approval. The bid is for e-rate funding for access points in the buildings.

VI.4. Consider changes to Homeless Children Policy 0503.09

Action(s):

Motion Passed:

Approval to approve the changes to Homeless Children Policy 0503.09 upon second reading Passed with a motion by Dr. Cynthia Guerue and a second by Dave Sherrod.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

No Action(s) have been added to this Agenda Item.

VI.5. Share cosmetic changes to Interlocal Agreement with Village for Fiber

Discussion: Agreement attached

VI.6. Consider contracts for new hires in the district for the 2017-2018 school year

Action(s):

Motion 1 Passed:

Approval for new contract for Ms. Rueg Passed with a motion by Billy Stauffer and a second by Mr. Dick Burford.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 2 Passed:

Approval for new contract with Ms. Stoddard Passed with a motion by Mr. Dick Burford and a second by Art Steiner.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 3 Passed:

Approval for new contract with Ms. Bachus Passed with a motion by Dr. Cynthia Guerue and a second by Dave Sherrod.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 4 Passed:

Approval for new contract with Ms. Dupre' Passed with a motion by Billy Stauffer and a second by Art Steiner.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 5 Passed:

Approval of contract with Nurse Darby Hoffman Passed with a motion by Mr. Dick Burford and a second by Billy Stauffer.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Mr. Sherwood presented contracts for new certified staff:

Ms. Rueg for Spanish, Ms. Stoddard for 1st grade, Ms. Bachus for 6th grade and Ms. Dupre' for music. Mr Sherwood also presented a Nurse contract for Nurse Darby Hoffman.

VI.7. Consider classified wage proposal for 2017-2018 school year

Discussion: Superintendent Sherwood presented a proposal for classified wages as well as discussing positions that will be needed in the Early Childhood Building and a possible full time PE teacher. After some discussion the Board approved the addition of a clerical position for the early childhood building and advertising to replace the PE vacancy. They tabled action on classified wages until more information is received in regards to enrollment and other concerns.

VI.8. Consider principal wage proposal for 2017-2018 school year

Discussion: The Board asked to consider this item during an executive session after new business was completed.

VII. NEW BUSINESS

VII.1. Report on Ron Clark Academy implications

Discussion:
Mr Sherwood and the Board discussed the philosophy of the Ron Clark Academy and how the District might implement those philosophies. Mr. Sherwood asked the Board if they would support sending 20 staff members to the academy for training. The Board will support training staff and working towards implementing the Ron Clark philosophies.

VII.2. Grant writing efforts for Early Childhood facility

Discussion:

Superintendent Sherwood updated the Board on several grant opportunities for which he would apply, listing Basin Electric, Oregon Trail Community and Landscape structures. While discussing items needed for the new building he stated that the grants would be used for playground equipment for the Early Childhood Building.

VII.3. Discussion on items need for Early Childhood Building Completion

Discussion: Superintendent Sherwood included this discussion in the grant writing, item 2 under New Business.

VII.4. Discussion on positions needed: EARLY CHILDHOOD BUILDING ELEMENTARY a. Clerical/Receptionist a. Physical Education b. 3 year old Teacher c. Toddler Teacher d. Infant Teacher e. Para positions f. Custodian

Discussion: This item was covered during the classified wage discussion, item 7 under Unfinished Business.

VIII. Executive Session

Action(s):

Motion 1 Passed:

At 10:34 PM approval to go into executive session to discuss Principal Salaries. Passed with a motion by Jim Hessler and a second by Dave Sherrod.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 2 Passed:

At 11:04 PM approval to come out of executive session Passed with a motion by Dave Sherrod and a second by Billy Stauffer.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

Motion 3 Passed:

Approval to increase Elementary principal Keri Homan's salary from 99,000.00 to $103,000.00 for the 2017-2018 School Year. Passed with a motion by Dr. Cynthia Guerue and a second by Art Steiner.

Mr. Dick Burford: Yea
Dr. Cynthia Guerue: Yea
Jim Hessler: Yea
Dave Sherrod: Yea
Billy Stauffer: Yea
Art Steiner: Yea

No Action(s) have been added to this Agenda Item.

IX. Next Regular Meeting Date-June 12, 2017

X. ADJOURNMENT

Discussion: Meeting adjourned at 11:05 PM.

May 8, 2017 at 7:30 PM - Board of Education Regular Meeting

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