Public Meeting Agenda: December 11, 2017 at 6:00 PM - Board of Education Regular Meeting

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December 11, 2017 at 6:00 PM - Board of Education Regular Meeting Agenda

December 11, 2017 at 6:00 PM - Board of Education Regular Meeting
1. Opening Procedures
Agenda Item Type:  Procedural Item
Rationale: 
 
1.A. Call to order
Agenda Item Type:  Action Item
1.B. Roll Call
Agenda Item Type:  Action Item
1.C. Excuse absent member(s)
Agenda Item Type:  Action Item
2. Open meetings law
Agenda Item Type:  Action Item
Rationale: 
  1. The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of public interest or 2) the prevention of needless injury to the reputation of an individual, and the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making such a request should be as specific as possible keeping the previously listed stipulation in consideration. 
  2. If the Board is in agreement, a motion maybe to enter into Closed/Executive Session to 1) discuss a personnel matter, or 2) for the prevention of needless injury to the reputation of the individual, or 3) to discuss litigation and for the protection of the public interest.
  3. Action concerning matters discussed in Closed/Executive Session will be acted upon in open session
3. Awards and Recognitions
Agenda Item Type:  Action Item
4. Public comment
Agenda Item Type:  Information Item
Rationale: 

Welcome to the Dundy County Stratton Public Schools Board of Education Meeting.  The Board welcomes citizens to attend board meetings to become acquainted with the programs and operations of the district.  Members of the public are also encouraged to share their ideas and opinions with the Board during the agenda item labeled “Public Items”.  Comments or questions from the audience at any other time during the meeting except for the agenda item “Public Items” will out of necessity be declared out of order.

The Nebraska Open Meetings Act prevents the board from speaking to a matter that is not on the agenda.  Please understand that the board may be unable to address your issue during the meeting.  It is not permissible for the board to comment on items not listed for the protection of the public’s right to know and participate in the discussion of items that do come before the board and stated appropriately in the meeting agenda.  

During this agenda item “Public Items” we ask that you abide by the following rules:

Public Comment Protocol and Procedures

  1. Anyone wishing to speak to the board on specific agenda items or on other topics relevant to board business must complete a Public Comment Request Card and submit it to the Board President prior to the opening of the meeting.   The public will only be recognized and their comments heard at Item “Public Items” on the board agenda.  The total time allotted for the public comment will not exceed thirty minutes and each member of the public will be allotted not more than five minutes to address the Board.  If a group wishes to speak, please designate one spokesperson for the group.

  2. Please state your name and the topic you are addressing before you begin.  

  3. Speakers are asked to direct their questions and comments to the chair.  A member of the Board of Education or the Superintendent may direct clarifying questions to the chair, but the board will not under any circumstance enter into a debate with any the member of the public.

  4. Speakers may offer objective criticism of district operations and programs, but the Board would encourage members of the public to address complaints concerning individual district personnel through the proper chain of command.  The chair may direct the member of the public to the appropriate means to address concerns brought before the Board; however, the board will not respond with action but will take comments under advisement and direct the comments to the appropriate staff member to address outside of the board meeting.

  5. Please remember that is a public meeting for the conduct of business of the Dundy County Stratton Public School District. Offensive language, personal attacks and hostile conduct will not be tolerated. You should further be advised that there is no legal protection for any comments that are made. 

  6. As stated in NEB. REV. STAT. § 79-570 Class I, II, III, IV, or VI school district; president; meetings; maintenance of order.  

    If any district meeting of a Class I, II, III, IV, or VI school district any person conducts himself or herself in a disorderly manner and persists in such conduct after notice by the president or person presiding, the president or person presiding may order such person to withdraw from the meeting and, if the person refuses, may order any person or persons to take such person into custody until the meeting is adjourned.

  7. As stated in NEB. REV. STAT. § 79-571 Class I, II, III, IV, or VI school district; meetings; disorderly conduct; penalty. 

Any person who refuses to withdraw from such meeting on being so ordered as provided in section 79-570 or who willfully disturbs such meeting shall be guilty of a Class V misdemeanor. 

5. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the consent agenda as presented with the exception of removing items _______ Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda as presented with the exception of removing items Passed with a motion by Kevin League and a second by Sandy Noffsinger.
  • Blecha: Abstain (With Conflict)
  • Frederick: Abstain (With Conflict)
  • Haines: Yea
  • Kerchal: Yea
  • League: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
No Action(s) have been added to this Agenda Item.
5.A. Verification of publication and notice
Agenda Item Type:  Consent Item
Rationale:  To verify that notice of the meeting was given by publication in the Benkelman Post, a legal newspaper for Dundy County Stratton and by written notice to each member of the board, the designated method of giving notice
Recommended Motion(s):  Motion to verify the publication and notice of the meeting was properly given Passed with a motion by Board Member #1 and a second by Board Member #2.
5.B. Adoption of the agenda
Agenda Item Type:  Consent Item
Rationale:  To adopt the agenda of this meeting. The board reserves the right to change the order of items within the agenda.
Recommended Motion(s):  Motion to adopt the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
5.C. Approval of the minutes
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the minutes of the November 13, 2017 meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
5.D. Payment of the bills
Agenda Item Type:  Consent Item
Recommended Motion(s):  Motion to approve the bills as presented in the amount of $476,668.39 from the general fund; 18,928.61 from the activity fund; and $11,716.54 from the lunch fund. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Motion to approve the bills as presented in the amount of $476,668.39 from the general fund; 18,928.61 from the activity fund; and $11,716.54 from the lunch fund. Passed with a motion by Kevin League and a second by Sandy Noffsinger.
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • League: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
No Action(s) have been added to this Agenda Item.
6. Business Meeting
Agenda Item Type:  Action Item
6.A. Financial Report
Agenda Item Type:  Action Item
Rationale: 

Presentation of the financial status of the district, balances in various funds, recent/impending activity therein, anticipated expenses and planning for future considerations.

Recommended Motion(s):  Motion to approve the district financial report Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Motion to approve the district financial report Passed with a motion by Craig Kerchal and a second by Jason Frederick.
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • League: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
No Action(s) have been added to this Agenda Item.
6.B. Annual audit review
Agenda Item Type:  Action Item
Rationale: 

We will review the findings of the annual audit

Recommended Motion(s):  Motion to acknowledge receipt of the annual audit for the 2016-2017 fiscal year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to acknowledge receipt of the annual audit for the 2016-2017 fiscal year Passed with a motion by Amy Haines and a second by Kevin League.
  • Haines: Yea
  • Kerchal: Yea
  • League: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
No Action(s) have been added to this Agenda Item.
6.C. State convention report
Agenda Item Type:  Action Item
Rationale: 

Board members who attended state conference may wish to report on sessions they found of particular interest

6.D. Early separation incentive program
Agenda Item Type:  Information Item
Rationale: 

It would be in the best interest of the district for the board to discuss this policy. We need to discuss the history, rationale and goals of the board as it relates to this policy. 

6.E. Negotiations
Agenda Item Type:  Action Item
Rationale: 

Should we have a meeting with the teachers prior to the December regular board meeting the board may have a potential settlement to discuss. You may also wish to go into executive session to discuss strategy.

The board should adhere to that topic

Recommended Motion(s):  Motion to enter executive session at ___ to discuss negotiations for the 2018-19 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion to exit executive session at ____ Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to enter executive session at6:59 to discuss negotiations for the 2018-19 contract year Passed with a motion by Jason Frederick and a second by Craig Kerchal.
  • Kerchal: Yea
  • League: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
Motion to enter regular session 7:10 Passed with a motion by Kevin League and a second by Craig Kerchal.
  • League: Yea
  • Lorens: Yea
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
No Action(s) have been added to this Agenda Item.
6.F. Staffing 2018-2019
Agenda Item Type:  Action Item
Rationale: 

We may need to discuss staffing needs for the 2018-2019 school year and beyond

6.G. Superintendent evaluation and contract
Agenda Item Type:  Action Item
Rationale: 

The board conducts its annual evaluation of the superintendent in December. The evaluation documents and supporting materials have been emailed to each board member. The should have been returned to the board president for compilation. 

The approved contract and schedule D are published on the Superintendent web page. They are always available there. That is of particular importance for this meeting as the contract will automatically add a year on December 30 unless the board takes action otherwise. The current contract expires on June 30, 2019 and absent board action it will roll to expire on June 20, 2020.

The board should make every attempt to conduct the evaluation publicly, although they may wish to excuse the superintendent from the room to discuss the sumative evaluation before presenting it to the superintendent. 

Recommended Motion(s):  Motion to approve the annual superintendent evaluation Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Motion to enter into executive session at _____ to discuss the superintendent evaluation because it is in the districts best interest and to prevent needless harm to a persons reputation Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #3:  Motion to resume open session at ____. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the annual superintendent evaluation. Passed with a motion by Kevin League and a second by Mike Blecha.
  • Lorens: Nay
  • Noffsinger: Yea
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Nay
  • Kerchal: Yea
  • League: Yea
Motion to not renew Superintendent contract. Motion dies due to lack of second. Withdrawn with a motion by Amy Haines.
No Action(s) have been added to this Agenda Item.
7. Reports
Agenda Item Type:  Action Item
7.A. Technology report
Agenda Item Type:  Information Item
7.B. Elementary principal report
Agenda Item Type:  Information Item
Attachments:
7.C. Secondary principal report
Agenda Item Type:  Information Item
Attachments:
7.D. Transportation report
Agenda Item Type:  Information Item
Attachments:
7.E. Superintendent report
Agenda Item Type:  Information Item
Attachments:
7.F. Board and committee reports
Agenda Item Type:  Information Item
7.F.1. Board information
Agenda Item Type:  Information Item
Attachments:
7.F.2. Finance/Budget/Legislation committee
Agenda Item Type:  Information Item
7.F.3. Transportation/Facilities/Grounds committee
Agenda Item Type:  Information Item
7.F.4. Curriculum/Activities/Staff Development committee
Agenda Item Type:  Information Item
7.F.5. Americanism committee
Agenda Item Type:  Information Item
7.F.6. Negotiations committee
Agenda Item Type:  Information Item
8. Excuse absent member(s)
Agenda Item Type:  Action Item
9. Adjourn
Agenda Item Type:  Information Item
Action(s):
Motion to adjourn at 8:29 PM Passed with a motion by Mike Blecha and a second by Sandy Noffsinger.
  • Stamm: Yea
  • Baney: Yea
  • Blecha: Yea
  • Frederick: Yea
  • Haines: Yea
  • Kerchal: Yea
  • League: Yea
  • Lorens: Yea
  • Noffsinger: Yea
No Action(s) have been added to this Agenda Item.
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