Projector: October 10, 2016 at 7:00 PM - Board of Education Regular Meeting

Meeting Agenda

1. OPENING PROCEDURES

1.1. Call Meeting to Order

1.2. Roll Call

1.3. Pledge of Allegiance

1.4. Approval of Regular Meeting Agenda

2. WELCOME TO GUESTS AND PUBLIC FORUM

3. CURRICULUM/INSTRUCTION REPORTS

3.1. SPECIAL EDUCATION/TITLE I CURRICULUM REPORTS

4. PRINCIPALS’ REPORTS

4.1. MR. PFINGSTEN'S REPORT

4.2. MR. SHADA'S REPORT

4.3. MRS. MORGAN'S REPORT

5. SUPERINTENDENT’S REPORT

5.1. Update on Safe Routes Grant

5.2. Site for medical health countermeasures

5.3. Staffing Update

6. COMMITTEE AND REPRESENTATIVE REPORTS

6.1. Americanism/Education Evaluation

6.2. Buildings and Grounds Committee

6.3. Finance Committee

6.4. Negotiations Committee

6.5. NASB Legislative Representative

6.6. Professional Development Sharing

7. UNFINISHED BUSINESS

7.1. Discuss, Consider, and Take Necessary Action to enter into an interlocal agreement with the Village of Arlington and Washington County Fair Board that details use of baseball field area.

7.2. Discuss, Consider and Take Necessary Action to adopt amendments to Policies 5103 Extracurricular Activity Philosophy, 5204 Grading System, 5205 Graduation, 5303 Student Activities: Hazing, Fund-Raising and Supervision on second review.

7.3. Discuss, Consider and Review Policies 5102-5305.

8. NEW BUSINESS

8.1. Discuss, Consider, and Take Necessary Action to approve the audit proposal and letter of engagement from auditor Ric Ortmeier.

8.2. Discuss, Consider and Review the Superintendent Evaluation Instrument.

9. CONSENT AGENDA

9.1. Minutes of the Previous Board Meeting(s)

9.2. Monthly Financial Reports

9.3. Claims (Check Register)

9.4. Special Fund Transfers

9.5. Hot Lunch Report

9.6. Activity Report

9.7. Hire Tina TenEyck as the secondary principal's administrative assistant.

10. EXECUTIVE SESSION

11. ACTION ON EXECUTIVE SESSION ITEMS

12. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting

Meeting:

October 10, 2016 at 7:00 PM - Board of Education Regular Meeting

Subject:

1. OPENING PROCEDURES

Subject:

1.1. Call Meeting to Order

Action(s):

Motion Passed: Moved by Dwyer and seconded by Scheer to approve the absence of Matt O'Daniel. Passed with a motion by Micheal Dwyer and a second by Bruce Scheer. Micheal Dwyer: Yea Matt O'Daniel: Absent Teri O'Flaherty: Yea Greg Sampson: Absent Bruce Scheer: Yea Luanne Sundberg: Yea

Subject:

1.2. Roll Call

Subject:

1.3. Pledge of Allegiance

Subject:

1.4. Approval of Regular Meeting Agenda

Action(s):

Motion Passed: Motion to approve the regular meeting agenda as presented Passed with a motion by Bruce Scheer and a second by Teri O'Flaherty. Micheal Dwyer: Yea Matt O'Daniel: Absent Teri O'Flaherty: Yea Greg Sampson: Absent Bruce Scheer: Yea Luanne Sundberg: Yea

Subject:

2. WELCOME TO GUESTS AND PUBLIC FORUM

Subject:

3. CURRICULUM/INSTRUCTION REPORTS

Subject:

3.1. SPECIAL EDUCATION/TITLE I CURRICULUM REPORTS

Attachments:

Special Education Report Special Education Report

10/5/2016 at 1:12 PM
Title I Reading Report Title I Reading Report

10/6/2016 at 4:47 PM

Subject:

4. PRINCIPALS’ REPORTS

Subject:

4.1. MR. PFINGSTEN'S REPORT

Attachments:

Mr. Pfingsten's Report Mr. Pfingsten's Report

10/5/2016 at 5:55 PM

Subject:

4.2. MR. SHADA'S REPORT

Attachments:

Mr. Shada's Report Mr. Shada's Report

10/5/2016 at 2:28 PM

Subject:

4.3. MRS. MORGAN'S REPORT

Attachments:

Mrs. Morgan's Report Mrs. Morgan's Report

10/5/2016 at 4:21 PM

Subject:

5. SUPERINTENDENT’S REPORT

Subject:

5.1. Update on Safe Routes Grant

Subject:

5.2. Site for medical health countermeasures

Attachments:

Letter of Concurrence w/Three Rivers Public Health Letter of Concurrence w/Three Rivers Public Health

10/4/2016 at 5:24 PM

Subject:

5.3. Staffing Update

Subject:

6. COMMITTEE AND REPRESENTATIVE REPORTS

Subject:

6.1. Americanism/Education Evaluation

Subject:

6.2. Buildings and Grounds Committee

Subject:

6.3. Finance Committee

Subject:

6.4. Negotiations Committee

Subject:

6.5. NASB Legislative Representative

Subject:

6.6. Professional Development Sharing

Subject:

7. UNFINISHED BUSINESS

Subject:

7.1. Discuss, Consider, and Take Necessary Action to enter into an interlocal agreement with the Village of Arlington and Washington County Fair Board that details use of baseball field area.

Action(s):

Motion Passed: Motion to adopt a the resolution that authorizes the superintendent to sign the Baseball Field Interlocal Agreement on behalf of the board of education as presented Passed with a motion by Micheal Dwyer and a second by Bruce Scheer. Micheal Dwyer: Yea Matt O'Daniel: Absent Teri O'Flaherty: Yea Greg Sampson: Yea Bruce Scheer: Yea Luanne Sundberg: Abstain (With Conflict)

Attachments:

011 Arlington Ballfield Interlocal AgreementFINAL 011 Arlington Ballfield Interlocal AgreementFINAL

10/6/2016 at 5:08 PM
013 Interlocal Resolution (1) 013 Interlocal Resolution (1)

10/7/2016 at 11:14 AM

Subject:

Action(s):

Motion Passed: Motion to adopt amendments to Policies 5103 Extracurricular Activity Philosophy, 5204 Grading System, 5205 Graduation, 5303 Student Activities: Hazing, Fund-Raising and Supervision on second review Passed with a motion by Micheal Dwyer and a second by Teri O'Flaherty. Micheal Dwyer: Yea Matt O'Daniel: Absent Teri O'Flaherty: Yea Greg Sampson: Yea Bruce Scheer: Yea Luanne Sundberg: Yea

Attachments:

Policy 5103 Extracurricular Activity Policy 5103 Extracurricular Activity

10/6/2016 at 11:58 AM
Policy 5204 Grading System Policy 5204 Grading System

10/6/2016 at 2:50 PM
Policy 5205 Graduation Policy 5205 Graduation

10/6/2016 at 2:20 PM
Policy 5303 Student Activities: Hazing, Fund-Raising and Supervision Policy 5303 Student Activities: Hazing, Fund-Raising and Supervision

10/6/2016 at 5:16 PM

Subject:

7.3. Discuss, Consider and Review Policies 5102-5305.

Attachments:

Policy 5102 Alternative Education Policy 5102 Alternative Education

10/4/2016 at 4:25 PM
Policy 5104 Drug Policy Policy 5104 Drug Policy

10/6/2016 at 2:37 PM
Policy 5201 Promotion & Retention Policy 5201 Promotion & Retention

10/4/2016 at 4:25 PM
Policy 5202 Student Records Policy 5202 Student Records

10/4/2016 at 4:25 PM
Policy 5203 Academic Progress Policy 5203 Academic Progress

10/6/2016 at 2:36 PM
Policy 5206 Early Completion Plan Policy 5206 Early Completion Plan

10/4/2016 at 4:25 PM
Policy 5207 Make-up work Policy 5207 Make-up work

10/4/2016 at 4:25 PM
Policy 5208 Graduation Ceremony Policy 5208 Graduation Ceremony

10/4/2016 at 4:25 PM
Policy 5301 Association Activities Policy 5301 Association Activities

10/4/2016 at 4:25 PM
Policy 5302 Student Organizations Policy 5302 Student Organizations

10/4/2016 at 4:25 PM
Policy 5304 Selection of Students for Participation in Activities Policy 5304 Selection of Students for Participation in Activities

10/4/2016 at 4:25 PM
Policy 5305 School Dances Policy 5305 School Dances

10/4/2016 at 4:25 PM

Subject:

8. NEW BUSINESS

Subject:

8.1. Discuss, Consider, and Take Necessary Action to approve the audit proposal and letter of engagement from auditor Ric Ortmeier.

Action(s):

Motion Passed: Motion to approve a three year contract with Ric Ortmeier for auditing services and to approve the letter of engagement as presented Passed with a motion by Greg Sampson and a second by Micheal Dwyer. Micheal Dwyer: Yea Matt O'Daniel: Absent Teri O'Flaherty: Yea Greg Sampson: Yea Bruce Scheer: Yea Luanne Sundberg: Yea

Attachments:

Ortmeier Audit Proposal and Engagement Ortmeier Audit Proposal and Engagement

10/6/2016 at 5:08 PM

Subject:

8.2. Discuss, Consider and Review the Superintendent Evaluation Instrument.

Attachments:

Superintendent's Evaluation Instrument Superintendent's Evaluation Instrument

10/5/2016 at 2:28 PM
Superintendent's Job Description Superintendent's Job Description

10/5/2016 at 2:29 PM

Subject:

9. CONSENT AGENDA

Action(s):

Motion Passed: Motion to approve the consent agenda as presented Passed with a motion by Micheal Dwyer and a second by Greg Sampson. Micheal Dwyer: Yea Matt O'Daniel: Absent Teri O'Flaherty: Yea Greg Sampson: Yea Bruce Scheer: Yea Luanne Sundberg: Yea

Subject:

9.1. Minutes of the Previous Board Meeting(s)

Attachments:

September 12, 2016 Budget Hearing Minutes September 12, 2016 Budget Hearing Minutes

10/4/2016 at 4:21 PM
September 12, 2016 Regular Meeting Minutes September 12, 2016 Regular Meeting Minutes

10/4/2016 at 4:21 PM

Subject:

9.2. Monthly Financial Reports

Attachments:

Financials (1) Financials (1)

10/10/2016 at 6:13 PM

Subject:

9.3. Claims (Check Register)

Subject:

9.4. Special Fund Transfers

Subject:

9.5. Hot Lunch Report

Subject:

9.6. Activity Report

Subject:

9.7. Hire Tina TenEyck as the secondary principal's administrative assistant.

Subject:

10. EXECUTIVE SESSION

Subject:

11. ACTION ON EXECUTIVE SESSION ITEMS

Subject:

12. ADJOURNMENT

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