Public Meeting Minutes: January 8, 2018 at 7:00 PM - Board of Education Regular Meeting

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January 8, 2018 at 7:00 PM - Board of Education Regular Meeting Minutes

January 8, 2018 at 7:00 PM - Board of Education Regular Meeting
1. Call to Order
Agenda Item Type:  Procedural Item
Discussion: 

President Cox called the meeting to order at 7:00 PM in the Board room at the High School.  Notice of this meeting was given in advance to all board members.

1.1. Roll Call
Agenda Item Type:  Procedural Item
Discussion: 

Board members present:  Nick Cox, Toby Cox, Dexter Lacey, Jeremy Loomis, Andrea Richards and Marian Richards.  Also present were Superintendent Tony Primavera and Principal Megan Soundy.  

1.2. Pledge of Allegiance
Agenda Item Type:  Procedural Item
Discussion: 

President Cox led the Pledge of Allegiance.

1.3. Recognition of Visitors
Agenda Item Type:  Procedural Item
Discussion: 

President Cox welcomed the visitor. 

1.4. Recognition of Open Meetings Act poster
Agenda Item Type:  Procedural Item
Discussion: 

President Cox advised all in attendance of the Open Meetings Act poster which was displayed in the board room.

1.5. Adoption of Agenda
Agenda Item Type:  Procedural Item
Action(s):
Motion to adopt the agenda as presented Passed with a motion by Dexter Lacey and a second by Jeremy Loomis.
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
No Action(s) have been added to this Agenda Item.
2. Election of officers
Agenda Item Type:  Action Item
Discussion: 

Nominations for Office of President

President Toby Cox asked for nominations for the President position.  Jeremy Loomis nominates Toby Cox, seconded by Nick Cox.  Marian Richards moves, seconded by Andrea Richards to cease nominations.  Toby Cox is elected President by unanimous oral consent of the board.

Nominations for Office of Vice President

President Toby Cox asked for nominations for Vice President.  Toby Cox nominates Dexter Lacey, seconded by Nick Cox.  Jeremy Loomis moves, seconded by Toby Cox to cease nominations.  Dexter Lacey is elected Vice President by unanimous oral consent of the board.

Nominations for Office of Secretary

President Toby Cox asked for nominations for Secretary.  Nick Cox nominates Andrea Richards, seconded by Toby Cox.  Marian Richards moves, seconded by Dexter Lacey to cease nominations.  Andrea Richards is elected Secretary by unanimous oral consent of the board.

Nominations for Office of Treasurer

President Toby Cox asked for nominations for Treasurer.  Dexter Lacey nominates Nick Cox, seconded by Jeremy Loomis.  Toby Cox moves, seconded by Andrea Richards, to cease nominations.  Nick Cox is elected Treasurer by unanimous oral consent of the board. 

3. Audience Communications
Agenda Item Type:  Procedural Item
Discussion: 

Craig Softley prayed for the board.

4. Services Report
Agenda Item Type:  Information Item
5. Economic Development Report
Agenda Item Type:  Procedural Item
Discussion: 

Craig Softley, Economic Development Coordinator, updated the board on the following:  community progress meeting is being planned but a date has not been set yet, grocery store transition, revolving loan fund, Carthage is still hiring, not enough available housing, Department of Roads meeting, new business launch weekend at Mid Plains coming up.

6. Board Member/Committee Reports
Agenda Item Type:  Information Item
7. Administrative Report
Agenda Item Type:  Information Item
Discussion: 

Superintendent Report:  The school will be changing our 'umbrella' liability limit from $2 million to $5 million.  With the new additions to the policy of the suburban, bus, Promethean Boards, copy machine, etc, the premium will increase approximately $1850 about 2%.  The policy will now be carried locally at Pinnacle Bank in Hayes Center. 

Principal Report: testing started, January 15 no school however the teachers will be at a PLC meeting, new book study on collaboration, incorporating PLC time once a month, 

8. Action Items
Agenda Item Type:  Information Item
8.1. Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Marian Richards and a second by Dexter Lacey.
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
No Action(s) have been added to this Agenda Item.
8.1.1. Approve December 11, 2017 Regular meeting minutes
Agenda Item Type:  Action Item
8.1.2. Approve December Bank Transfers
Agenda Item Type:  Action Item
8.1.3. Approve January Hot Lunch Fund claims for $6,749.44 (payroll $4,014.70, bills $2,434.74)
Agenda Item Type:  Action Item
8.1.4. Approve additional December General Fund claim for $186.47
Agenda Item Type:  Action Item
Attachments:
8.1.5. Approve December Activity Fund claims for $5,984.85
Agenda Item Type:  Action Item
8.1.6. Approve additional December payroll for $459.00
Agenda Item Type:  Action Item
8.1.7. Approve January General Fund claims for $216,518.08 (Gen Pyrl - $170,753.98 Bills - $45,764.10)
Agenda Item Type:  Action Item
Attachments:
8.1.8. Approve Financial reports of the District
Agenda Item Type:  Action Item
Attachments:
8.2. Board Committee appointments and chairs
Agenda Item Type:  Action Item
Action(s):
Motion to approve the Board committees with one change as Marian being on the Economic Development committee Passed with a motion by Toby Cox and a second by Dexter Lacey.
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
No Action(s) have been added to this Agenda Item.
8.3. Official depository for the district
Agenda Item Type:  Action Item
Action(s):
Motion to approve Pinnacle Bank as the district's official depository Passed with a motion by Marian Richards and a second by Nick Cox.
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
No Action(s) have been added to this Agenda Item.
8.4. Official newspaper for the district
Agenda Item Type:  Action Item
Action(s):
Motion to approve The Times Republican as the official newspaper for the district Passed with a motion by Nick Cox and a second by Andrea Richards.
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
No Action(s) have been added to this Agenda Item.
8.5. Negotiations with HCEA
Agenda Item Type:  Action Item
Action(s):
Motion to go into executive session for the protection of the public interest to discuss negotiations with the HCEA at 7:25 PM Passed with a motion by Toby Cox and a second by Marian Richards.
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
Motion to exit executive session at 7:43 PM Passed with a motion by Toby Cox and a second by Jeremy Loomis.
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
No Action(s) have been added to this Agenda Item.
9. Discussion
Agenda Item Type:  Information Item
10. Information Only
Agenda Item Type:  Information Item
10.1. Donation
Agenda Item Type:  Information Item
Discussion: 

President Cox thanks Farm Credit Services of America for their generous donation.

10.2. Applegate grant
Agenda Item Type:  Information Item
11. Correspondence
Agenda Item Type:  Information Item
12. Executive Session - if needed
Agenda Item Type:  Action Item
13. Future Agenda Items/Other
Agenda Item Type:  Information Item
14. Next Meeting - February 12, 2018
Agenda Item Type:  Information Item
15. Adjournment
Agenda Item Type:  Action Item
Discussion: 

President Cox adjourned the meeting at 7:45 PM

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